Lexmark 840 manual Printing and deleting held jobs

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Printing

Entering a personal identification number (PIN)

When you select Confidential Job from the Held job menu, the following prompt appears on the display after you select your user name:

Enter PIN

*

1Use the numeric pad to enter the four-digit PIN associated with your confidential job.

Note: As you enter the PIN, asterisks appear on the display to ensure confidentiality.

If you enter an invalid PIN, the Invalid PIN screen appears.

•To reenter the PIN, make sure Try again appears, and then press .

•To cancel, press until Cancel appears, and then press .

2Press until the appears next to the job you want to print, and then press . Note: After your job prints, it is deleted from printer memory.

Printing and deleting held jobs

Held jobs such as Verify Print, Reserve Print, Repeat Print, Bookmarks, and USB flash memory files differ in function and do not require a PIN to print the job. These jobs are printed or deleted from the printer operator panel.

Verify Print

If you send a Verify Print job, the printer prints one copy and holds the remaining copies you requested in printer memory. Use Verify Print to examine the first copy to see if it is satisfactory before printing the remaining copies. Once all copies are printed, the Verify Print job is automatically deleted from printer memory.

Reserve Print

If you send a Reserve Print job, the printer does not print the job immediately. It stores the job in memory so you can print the job later. The job is held in memory until you delete it from the Held Jobs menu. Reserve Print jobs may be deleted if the printer requires extra memory to process additional held jobs.

Repeat Print

If you send a Repeat Print job, the printer prints all requested copies of the job and stores the job in memory so you can print additional copies later. You can print additional copies as long as the job remains stored in memory.

Note: Repeat Print jobs are automatically deleted from printer memory when the printer requires extra memory to process additional held jobs.

Windows

1From a word processor, spreadsheet, browser, or other application, select File Æ Print.

2Click Properties. (If there is no Properties button, click Setup, and then click Properties.)

Printing confidential and held jobs

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Contents W840 Edition March Safety informationTrademarks Contents Contents 112 Basic model Conventions used in this book Printer overviewLearning about the printer Configured modelMenu Paper Menu Reports SettingsNavigation buttons Understanding the printer operator panelMenu StopNumeric pad Indicator lightButton or operator panel Function Status IndicatesOperating system Go to WindowsClick Have Disk Using Windows 95 and Windows 98 first editionInstalling drivers for local printing Click Install Printer and SoftwareInstalling a printer driver Setting parameters in the printerSerial printing Click Properties Setting parameters in the communications COM portMacintosh Double-clickPrint Center or Printer Setup Utility`Creating a desktop printer icon Mac OS For Mac OS 9.0 Open Apple LaserWriter UNIX/LinuxDouble-clickDesktop Printer Utility Assigning a printer IP address Printing a network setupSupported network printer ports Verifying the IP settingsInstalling drivers for network printing Supported printer driversClick Add Port Printing configuration Operating system Go toDirect SharedInstalling drivers for network printing Click Start Æ Settings Æ Printers Configuring Drag‘N’PrintClose Network Neighborhood Mac OS Install a custom PPD fileUsing IP Printing NetWare Installing options Installing options Accessing the printer system boardInstalling options Installing a printer memory card Installing a flash memory or firmware card Installing an option card Installing options Installing a hard disk Installing options Replacing the access panel Supported print media Understanding paper and specialty media 5 guidelinesIndicates support Size DimensionsUnderstanding paper and specialty media guidelines Print media sizesBin Size Standard Offset Staple Punch Media sizes supported in the finisherFeed characteristics by print media size Print media types Print media weights Upper limit Media weights supported in the finisherEnvelopes Paper Transparencies Envelopes Labels Card stock Paper characteristicsSelecting print media PaperSelecting paper Unacceptable paperSingle-sided printing Selecting preprinted forms and letterheadPrinting on letterhead Media source or process Print side TopEnvelopes TransparenciesSelecting transparencies Labels Avoiding jams Storing print mediaCard stock Avoiding jams Loading standard or optional 500-sheet trays PrintingPrinting Printing Loading the multipurpose feeder Printing Printing Loading the 2000-sheet dual input trays Loading the 2000-sheet high capacity feeder Printing Changing the Custom Type Name Setting up trays with different orientationsLinking trays Click Configuration Click Paper Menu Click Custom NamesLinking output bins Identifying and linking output binsOutput bin Each bin accommodates Illustration of output bin Sending a job to print Printing from a USB flash memory device Canceling a job from the printer operator panel Canceling a print jobCanceling a job from a computer running Windows Canceling a job from a Macintosh computer running Mac OS Printing the menu settingsCanceling a job from a Macintosh computer Canceling a job from the desktopPrinting a confidential job Printing a font sample listPrinting a directory list Printing confidential and held jobsPrint Time Filters Printing WindowsMacintosh At the printerPrinting and deleting held jobs Copies & Pages or General pop-up menu, select Job Routing MacintoshPrinting A5/Statement or JIS-B5/Executive sizes Status / Supplies Determining the status of suppliesStoring supplies Ready. Tray 1 Low, Tray 2 Low…Ordering a toner cartridge Photoconductor kit end-of-lifeConserving supplies Ordering suppliesMachine voltage Part numbers Maintenance kitRecycling Lexmark products Ordering staple cartridgesShow a Identifying jams23x Paper Jam Show areas Pages jammed Open manual Feed doorClearing jams Access doors and traysMessage What to do Understanding jam messagesClearing printer jams Paper Jam Check MP Feeder24x Paper Jam Check Tray Clearing printer jams Clearing jams 200, 201, and 202 Paper Jam Check Door a Paper Jam Check Areas A/E Clearing jams Paper Jam Check Door A, E, D Clearing jams Paper Jam Check A, D Clearing Area B Open Door B Remove the jammed media Close Door B Slide the feeder firmly against the printer Press Clearing Area C Clearing jams Clearing Area F 28x Paper Jam Check FinisherClearing Area H Clearing jams Clearing Area GClearing staple jams Clearing jams Checking an unresponsive printer Online customer support Calling for serviceCheck the Print as image box Solving printing problemsTroubleshooting Symptom Cause SolutionSee Linking trays on page 59 or see the Menus Set Page Protect to Off from the Setup MenuFinishing Menu Supported print media on Solving option problemsSee Solving 2000-sheet drawer problems on Option ActionProblem Solution Solving 2000-sheet drawer problemsSee Storing print media on page 47 for more Solving paper feed problemsSee Clearing printer jams on page 75 for more Http//support.lexmark.com Solving print quality problemsProblem Action Specialty media guidelines on page 35 for more detailsABC 102 Driver option Purpose Values† Menu selection Purpose ValuesDisabling operator panel menus Adjusting operator panel brightness and contrastAdministrative support Restoring factory default settingsEnabling operator panel menus Disabling Power Saver Adjusting Power SaverEncrypting the disk Contents will be lost. Continue? appearsClick Configuration Setting security using the Embedded Web Server EWSSetting the system password Using the secure Embedded Web ServerClick TCP/IP Port Access Using Secure modeSupporting IPSec Internet Protocol Security Locking the operator panel menus Using 802.1x AuthenticatingClick 802.1x Authentication Click Menu Lockout SetupClick Printer Lockout PIN Confidential Print SetupClick Confidential Print Setup Printing LockoutElectronic emission notices Licensing noticeNoise emission levels United Kingdom Telecommunications ActExposure to radio frequency radiation Laser noticeEuropean Community EC directives conformity Radio frequency statementsLexmark International, Inc. Lexington, KY Statement of Limited Warranty for Lexmark W840Limited warranty India emissions noticeAdditional rights Limited warranty serviceExtent of limited warranty Limitation of liabilityIndex PIN Index119

840 specifications

The Lexmark 840 is a versatile and robust multifunction printer designed to meet the demands of a modern office environment. This high-performance device is renowned for its impressive combination of printing, copying, scanning, and faxing capabilities, making it an invaluable asset for businesses seeking efficiency and productivity.

One of the main features of the Lexmark 840 is its high-resolution printing capability, which delivers crisp and clear documents at a speed of up to 42 pages per minute. The maximum resolution of up to 1200 x 1200 dots per inch (dpi) ensures that text and images come out looking sharp and professional. This device supports a variety of media types and sizes, including envelopes, labels, and cardstock, enabling users to tackle diverse printing tasks with ease.

In addition to its printing prowess, the Lexmark 840 boasts advanced copying features. With a copy speed of up to 42 copies per minute and the capability to enlarge or reduce the size of documents, users can easily manage large-volume copying tasks. The automatic document feeder (ADF) can handle up to 100 sheets, streamlining the copying process and saving valuable time for busy offices.

Scanning capabilities are also a notable aspect of the Lexmark 840. The device offers color and monochrome scanning with a resolution that can reach up to 600 x 600 dpi. A key highlight is its ability to scan documents directly to email, network folders, or USB, facilitating seamless document management and sharing.

In terms of technology, the Lexmark 840 integrates advanced security features to protect sensitive data. Its Secure Print functionality ensures that documents are only printed when the authorized user is present, thereby minimizing the risk of confidential information falling into the wrong hands. Additionally, the printer supports various connectivity options, including USB, Ethernet, and wireless connections, allowing users to connect their devices easily.

The Lexmark 840 is built for durability and longevity, featuring a robust design that withstands the rigors of a high-demand office. Its high-yield toner cartridges significantly reduce the total cost of ownership, making it an economical choice for organizations looking to manage their printing expenses effectively.

In summary, the Lexmark 840 combines high-speed printing, advanced copying, and efficient scanning in a single device, backed by a suite of security features and versatile connectivity options. This multifunction printer is ideal for businesses that prioritize performance and reliability in their print operations.
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