Polycom V500 manual Changing System Appearance, Setting Ring Tones and Alert Tones

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Chapter 4 - Designing the User Experience

Changing System Appearance

Different user interface color schemes are available, allowing you to coordinate the system interface with the room décor.

To change the color scheme:

1.Go to System > Admin Settings > General Settings > System Settings >

Appearance.

2.Configure these settings:

Setting

Description

 

 

Color Scheme

Customizes the look of your system with different color schemes.

 

 

Screen Saver Wait

Specifies how long the system remains awake during periods of

Time

inactivity. The default is 3 minutes.

 

 

You can allow users to change color schemes by allowing user access to the User Settings screen.

Setting Ring Tones and Alert Tones

To set ring tones and alert tones:

1.Go to System > Admin Settings > Audio.

2.Select a tone, as desired.

To set the V500 system’s internal ringer:

1.Go to System > Admin Settings > Audio.

2.Select Enable Internal Ringer to specify an additional ring tone when receiving an incoming call.

The ringer is built into the system and will alert you to incoming calls even if the TV monitor connected to the system is powered off.

© Polycom, Inc.

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Contents Administrator’s Guide Trademark Information About this Guide Administrator’s Guide for the V500 System Contents Designing the User Experience Appendix Administrator’s Guide for the V500 System Viii What’s in this Chapter? Introducing the V500 SystemRich Conference Experience Key FeaturesEnhanced User Experience Security and Network Management Easy InstallationAdministrator’s Guide for the V500 System Name Component Description Standard System ComponentsOptional System Components Setting Up Your System Hardware Positioning the System Standard System Set-upTo position the system Connecting the System to the LAN Connecting the MonitorTo connect a monitor to the system Video output preferredTo connect power to the system Connecting PowerLAN connector Power connectorPowering on the System Installing Batteries in the Remote ControlTo install batteries in the remote control To power on the systemConnecting Headphones Connecting to a BRI Network InterfaceTo install the BRI network interface To connect headphones to the systemConfiguring Network Use Getting the Network Ready Network Connectivity ChecklistThis information Should be provided by your To access the system via the V500 web interface Configuring with the Setup WizardTo configure LAN properties Configuring LAN PropertiesGo to System Admin Settings LAN Properties Setting DescriptionOne here Specifying H.323 Settings Configuring IP Network SupportTo specify H.323 settings Go to System Admin Settings Network IP H.323 SettingsTo configure the system to use a gatekeeper Configuring the System to Use a GatekeeperNumber + Extension is selected To configure the system to use a gatewayTo specify SIP Settings Specifying SIP SettingsGo to System Admin Settings Network IP SIP Settings To specify Quality of Service Specifying Quality of ServiceGo to System Admin Settings Network IP Quality of Service To set up the system to work with a firewall or NAT Configuring the System for Use with a Firewall or NATGo to System Admin Settings Network IP Firewall Auto Configure the V500 system for specific products as followsConfiguring the BRI Network Interface Configuring Isdn SupportTo configure the Isdn interface settings Go to System Admin Settings Network IsdnGo to System Admin Settings Network Call Preference Configuring Call PreferencesTo choose call preferences Isdn Configuring the Directory Server Settings Configuring the Global DirectoryTo configure the Directory Server settings Go to System Admin Settings Global Services Dialing Rules Setting the Dialing RulesPlacing a Test Call To set the dialing rulesChecking System Status Go to System Diagnostics System StatusTo view System Status information To get information about a status messageKeeping your Software Current To upgrade your software via the InternetAdministrator’s Guide for the V500 System Designing the User Experience Setting the Admin Password Managing User Access to Settings and FeaturesTo set or change the Admin Password Go to System Admin Settings General Settings SecurityTo reset a forgotten Admin Password Screens that Require the Admin Password for AccessGo to System Diagnostics Reset System Select Reset SystemTo allow users to customize the workspace Letting Users Customize the WorkspaceLimiting What Users Can Do With the System Using the System for Specialized ApplicationsTo configure camera settings Configuring Camera SettingsGo to System Admin Settings Camera Designing Video BehaviorsTo configure the TV monitor Configuring the TV MonitorGo to System Admin Settings Monitor Setting Up Using Dual Monitor EmulationSelect Dual Monitor Emulation Using in a Call Call connects Near site presses PIPTo adjust the monitor for natural color Adjusting the Monitor’s Color BalanceGo to System Diagnostics Video Designing Audio BehaviorsSetting the Volume on an External Audio System Configuring General Audio SettingsTo configure general audio settings To set the volumeTo configure call settings Configuring Call SettingsDesigning General System Behaviors Configuring Directory Settings Configuring Remote Control BehaviorTo configure remote control behavior To configure system settingsTo set the call answering mode Setting the Call Answering ModeTo enable AES encryption Enabling AES EncryptionTo set passwords and security options Setting Passwords and Security OptionsGo to System Admin Settings General Settings Location Setting Date, Time, and LocationTo set the date, time, and location Customizing the Workspace Appearance Designing the Home Screen Infrequent Users Kiosk ModeNew Users Advanced UsersTo design the home screen To add sites on the Home screen Adding Sites to the Home ScreenAdding On-screen Instructions Click System Setup Utilities Screen Saver and enterTo enter marquee text To enter screen saver textChanging System Appearance Setting Ring Tones and Alert TonesTo change the color scheme To set ring tones and alert tonesAudio Options for Closed Captioners Configuring Closed CaptioningOptions for Supplying Closed Captions to Conferences Providing Captions Via the V500 Web Interface Go to System Setup Utilities Closed CaptionProviding Captions Via a Telnet Session Getting Started with Calling Administrator’s Guide for the V500 System Managing the System Remotely Accessing the V500 Web Interface Using the V500 Web InterfaceTo configure your browser to use the web interface To access the system using the web interfaceTo store a profile Managing System Profiles with the V500 Web InterfaceTo upload a profile To download a V500 system directory to your PC Managing Directories with the V500 Web InterfaceTo upload V500 system directory entries Viewing the Management Servers List Configuring Global ServicesTo view the management servers list Requiring an Account Number for Calls Go to System Admin Settings Global Services My InformationAdding My Information To require an account number for callsYour request for help has been acknowledged Requesting Technical Support from the GM S AdministratorGo to Admin Settings Global Services Snmp Setting Up SnmpDownloading MIBs To download the Polycom MIBsTo configure the V500 system for Snmp management Configuring for Snmp ManagementAdministrator’s Guide for the V500 System System Usage and Statistics To view the Call Summary screen Call SummaryCall Statistics Go to System Diagnostics Call Statistics and then selectTo view the Call Statistics screen This screen Displays this informationCall Status Go to System Diagnostics Call StatisticsTo view the Call Status screen Recent Calls Go to System Admin Settings Network Recent CallsTo view the Recent Calls screen Information in the Call Detail Report Call Detail ReportTo view and download the CDR via the V500 web interface Data DescriptionSystem Usage and Statistics Disconnect To get an archived CDR Call Detail Report ArchivesAdministrator’s Guide for the V500 System Diagnostics and General Troubleshooting Sending a Message Go to System Setup Diagnostics Send a MessageSystem Screens Quick Reference To send a message via the V500 web interfaceTo access the Diagnostics screens on the system Diagnostic ScreensGo to System Diagnostics Diagnostic Tool System’s user interface V500 web interfaceSelect Diagnostics Network Select Diagnostics CallCall Status screen Call StatisticsError Log Error Log filesSelect Diagnostics Video Select Diagnostics AudioReset System Reset and RestartSelect Reset System Delete System SettingsWhen the V500 system It means IndicatorsWhen the BRI network interface It means System LightsCritical Problems General TroubleshootingSymptom Cause Solution Diagnostics Network Ping to Severe ProblemsCause Codes on page Appendix-4 Network Call Quality Dialing Moderate IssuesSpeeds screen Mute icon Under Diagnostics Audio to determineGo to Admin Settings Network IP Minor IssuesNetwork Quality of Service and enable Diagnostics Call Statistics screenSettings screen Enable Internal Ringer optionSettings Security and enable web Go to Admin Settings GeneralNormal System Behaviors By Telephone How to Contact Technical SupportBy Internet Administrator’s Guide for the V500 System Cable Descriptions AppendixMaximum Approved Cable Length Part Number Shipped LAN Cable Cable DrawingsComposite Video Cable Code Cause Definition Cause CodesStatus Inquiry Was not a suspended call pending. This might be a Local D channel Administrator’s Guide for the V500 System Appendix Important Safeguards Safety and Legal NoticesLimitation of Remedies and Damages EEA Regulatory Notices Administrator’s Guide for the V500 System Underwriters Laboratories Statement Page Isdn BRI IndexIndex See also NAT and security fixed ports 3-11,3-12 See also LAN Index SIP Index Administrator’s Guide for the V500 System
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V500 specifications

The Polycom V500 is a versatile video conferencing solution designed to enhance communication and collaboration in various environments, from small businesses to large enterprises. It combines high-definition video and audio capabilities, making it an ideal choice for organizations looking to improve remote communication.

One of the standout features of the Polycom V500 is its exceptional video quality. It supports high-definition video at resolutions up to 1280x720, ensuring that participants experience crystal clear visuals during video calls. This quality is complemented by Polycom’s renowned audio technology, which includes noise reduction features and advanced echo cancellation, allowing users to hear and be heard clearly, regardless of their location.

The V500 is equipped with the Polycom HDX technology, allowing for seamless interconnectivity with other Polycom systems and third-party video conferencing tools. This interoperability ensures that organizations can connect with clients, partners, and remote teams effortlessly, eliminating barriers to communication. Additionally, the V500 supports various video protocols, enhancing its compatibility with numerous networks and systems.

Another significant characteristic of the Polycom V500 is its ease of use. The system features a user-friendly interface that allows participants to initiate and manage video calls quickly. The remote control and on-screen menus are designed for intuitive navigation, reducing the learning curve for new users. Furthermore, the V500 includes built-in scheduling capabilities, making it easy for teams to organize and participate in meetings.

The device also boasts a range of connectivity options, including HDMI, which ensures that organizations can connect to a variety of display devices and peripheral equipment. The inclusion of a network interface card allows for flexible connections to both wired and wireless networks, catering to different organizational needs.

Security is another critical aspect of the Polycom V500. It includes robust encryption standards to protect sensitive communications, ensuring that businesses can conduct discussions without the worry of data breaches. With features like Secure Real-time Transport Protocol (SRTP) and Transport Layer Security (TLS), the V500 prioritizes user privacy and security.

In conclusion, the Polycom V500 stands out as an innovative and reliable video conferencing solution, equipped with key features and technologies that foster effective communication. Its high-definition video and audio quality, interoperability, ease of use, connectivity options, and robust security make it a compelling choice for any organization seeking to enhance their collaboration efforts. Whether used for day-to-day meetings or critical business discussions, the Polycom V500 is designed to facilitate seamless interactions that drive productivity.