Polycom VSX Series manual Working with Directory Entries, Searching the Directory

WORKING WITH DIRECTORY ENTRIES

Working with Directory Entries

The directory on your VSX system stores dialing information that helps you make calls quickly and easily. When a site listed in the directory calls your system, the system displays the name on the screen when the call comes in. If a site that calls you is not listed in the directory, you are prompted to save the contact information in the directory when the call ends.

If your system is registered with a global directory server, your directory contains two types of entries:

‰Local entries: Information about sites that you have added, sites that you have called, and sites that have called you. These entries are stored locally on your VSX system, and depending on your system setup, you can edit these entries. You can also assign local entries to categories to make it easier to find numbers. Local entries are available to anyone who uses the system.

‰Global entries: Information about other active sites that are registered with the same Global Directory Server. These entries are stored on the global directory server, and you cannot edit them. You can make a local

copy if you want to make changes. Global entries are marked with .

Depending on your system configuration, you may also be able to remove or edit names or dialing information in the local directory.

Searching the Directory

You can find entries in the directory by:

‰Spelling the first or last name using the number buttons on the remote control

‰Pressing Keyboard to use the on-screen keyboard to spell the name

‰Scrolling through the list of names using the arrow buttons on the remote control

‰Using the alphabet tabs to move through the directory and then scrolling to the name you want

Adding, Editing, and Deleting Directory Entries

You can create entries for point-to-point calls and multipoint calls and save them in the VSX system’s directory. Everyone at your site who uses the system can use the entries you create, and you can use the entries created by others. You can also edit the information in any local entry. Users at other sites cannot access the local entries on your system.

To add a single-site entry to the directory:

1.Press Directory on the remote control.

2.Select New and specify that this is an entry for one site.

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