Polycom VSX Series manual Video Conferencing Tips, Tips for Great Meetings, Tips for Great Video

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VIDEO CONFERENCING TIPS

Video Conferencing Tips

Read through these quick tips for ideas on how to optimize your video conferencing experience. You’ll find general tips for a better meeting, as well as simple suggestions for improving video and audio quality, and for showing documents.

Tips for Great Meetings

Make sure you have the video number(s) of the site you want to call or that the site is listed in a directory.

Set your camera presets before you start your call so that you can quickly use them during the call. (You can set up to 100 near-site presets. Depending on the system you call, you may also be able to use the presets stored on the far-site system.)

Add peripherals to your system to expand its use. For example, you can add a VCR if you want to show a videotape or, for VSX 7000 systems, you can add a Visual Concert VSX if you want to share data from a laptop or desktop PC.

Tips for Great Video

Avoid wearing bright colors, all-light or all-dark clothing, or very “busy” patterns (such as small checks or narrow stripes). Light pastels and muted colors look the best on the screen.

If there are windows in the room, close any drapes or blinds. Daylight is a variable light source and can conflict with interior room lighting.

Use natural gestures when you speak.

When adjusting your cameras during the meeting, try to fill the screen as much as possible with people rather than with the table, chairs, walls, or the floor.

Tips for Great Audio

Speak in your normal voice without shouting.

Ask the people at the other site if they can hear you. Have them introduce themselves so you can be sure that you can hear them.

Since the audio has a very slight delay, you may want to pause briefly for others to answer you or to make comments.

As with any meeting, try to limit side conversations.

VSX 7000 and VSX 8000

Place the microphone on the table in front of the people in the meeting. If your room is very large, consider adding another microphone.

If your video conferencing room is configured to use stereo sound, the microphones are positioned at the end of the conference table nearest the video conferencing system. One microphone pod is positioned on the left

© Polycom, Inc.

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Contents Getting Started Guide Patent Information Trademark InformationContents Starting a Stream Viewing a Stream Changing the Way Calls Are AnsweredSystem Basics Using the Remote ControlVSX Series Remote Control Getting More Information VSX Series Remote Control VSXTo answer the call manually Calling and AnsweringAnswering a Video Call Placing a Video CallTo place a call from the Recent Calls screen Calling by Entering a Name or NumberCalling from the Recent Calls List To place a call by entering a name or numberCalling from the Contacts or Speed Dial List Calling by Using the DirectoryEnding a Video Call From… You can call… By dialing… Types of Video Calls You Can MakeTo place an audio-only call from your system Placing Audio-only Calls and Adding Audio-Only Sites VSXPlacing an Audio-Only Call Adding an Audio-Only Call to a Video CallTo hang up from an audio-only call Ending an Audio-Only CallAdding a Video Call to an Audio-Only Call To add a video call after your audio-only call connectsNear-site source Selecting and Adjusting a Camera or Other Video SourceControlling What You See If you see this icon… You can control this…To adjust the main camera on the VSX 3000 system To adjust a camera using the remoteTo store a preset Setting and Using Camera PresetsTo move the camera to a preset To view your near-site presets VSX 7000 and VSXTo see the Place a Call screen Switching Between Full Screen Video and the Home ScreenTo delete all presets To see the video in the full screenTo swap the views shown in the PIP and the main screen Showing, Moving, and Turning Off the PIPTo show, move, or turn off the PIP during a call To disable automatic voice tracking to camera presets Enabling Voice Tracking to Presets VSX 8000 OnlyTo enable automatic voice tracking to camera presets Muting the Microphone Adjusting VolumeTo adjust the volume Controlling What You HearEnjoying Stereo Audio in Video Calls Resolution Refresh rates Hz Showing Content and Video SourcesWhat You See When You Show Content Showing Content from a Laptop or PCTo stop showing content from a laptop or PC Showing Content with the VSX 7000 SystemTo show content stored on a laptop or PC Before the call begins Using a Document Camera, VCR, or DVD PlayerShowing Content with the VSX 8000 System To add a single-site entry to the directory Working with Directory EntriesSearching the Directory Adding, Editing, and Deleting Directory EntriesTo add a multiple-site entry to the directory Specify the following informationSelect Save to save the entry To create a new category Categorizing Directory EntriesTo edit an entry To delete an entryPlacing a Multipoint Call Including Multiple Sites in CallsAbout Multipoint Calls To place a multipoint call by adding sites to a call Supplying a Password for External MCU CallsTo configure a meeting password ƒ Create a multi-site entry in the directorySystems with See this Setting the Multipoint Viewing ModeTo set the multipoint viewing mode Select… To do this…This MCU… Allows chair control if… Internal MCU Using Chair Control for Multipoint CallsControlling How the System Answers Multipoint Calls Select this… To do this…View Site Click Place a CallIf you You can Do This… By Selecting… Are… Release ChairTo temporarily refuse incoming calls Temporarily Refusing CallsChanging the Way Calls Are Answered Answering Calls AutomaticallyTo mute automatically answered calls Muting Automatically Answered CallsTo view scheduled calls in the calendar Scheduling CallsTo schedule a call Placing a Video Call with the VTX Conference Phone Using the VTX 1000 Conference Phone in Video CallsAdding Sites to a Video Call Using the VTX Conference Phone To place a video call using the VTX phoneTo add video to an audio call Adding Video to a VTX Conference Phone Audio-only CallEnding a Call To mute the audio in a call with the VTX conference phoneTo disconnect the audio-only call Ending a Call with Audio-Only ParticipantsViewing a Stream Streaming a Conference to the WebStarting a Stream Close the web browser Click Place a Call Utilities StreamingTo stop viewing the streaming conference Allowing the Far Site to Control Your Camera Specifying When to Display the PIPTo specify when to display the PIP Customizing Your WorkspaceTo enable audio confirmation Displaying the Far Site’s Name When the Call ConnectsHearing Audio Confirmation When You Dial To specify when to display the name of the far siteTo set the camera brightness Adjusting for Room LightingSetting Camera Brightness VSX 3000 Only To turn backlight compensation onTo change the color scheme To enable dual monitor emulationChanging the System Color Scheme Enabling Dual Monitor EmulationTo use your VSX 3000 system as a PC monitor Using Your VSX 3000 System as a PC MonitorGetting Started Guide for the VSX Series Tips for Great Audio Video Conferencing TipsTips for Great Meetings Tips for Great VideoTips for Showing Documents VSX 7000 and VSX

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