Panasonic UF-7200 manual Security Suggestions for Key Operators

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Security Suggestions for Key Operators

To keep your machine’s highly-sensitive document data secure, the designated Key Operators are instructed to perform the recommended security measures described below for the initial machine installation, network connection, network configuration, setup of security functions, and replacement and disposal of the machine.

1.Key Operators are required to verify the identity of the manufacturer’s service technician, or of an affiliated company’s staff, or marketing company, by requesting their ID Card.

Do not give the device information by phone or Email.

2.Always connect through a Firewall when installing your device on a network that is connected to the Internet. When connecting this device to a client PC or a server, we recommend configuring your network environment with a switching hub to prevent your device from being wiretapped.

3.A Key Operator ID Code is essential to maintaining the security of the device. Key Operators are required to change the ID Code from the initial setting, and keep the ID Code confidential and in a safe place. To change the initial Key Operator ID Code, refer to the Operating Instructions (For Advanced Operations) on the provided

CD-ROM and set up by pressing and selecting [KEY OPERATOR ID CODE].

4.To prevent illicit use by unauthorized personnel, perform the following for ID/password settings.

1)Use the maximum number of digits.

2)Use a variety of the accepted character types. 3)Change the ID and password periodically.

Make sure that the setting screen can only be seen by the Key Operator when setting/changing various ID and passwords. Keep this information confidential.

5.The documents stored in the machine should be printed immediately. Upon printing, the document data is deleted, thus preventing unauthorized re-printing by a third party.

6.When finished, be sure to press the Stop Key and return to the standby screen. Also, do not reset Auto Reset Time settings.

7.When disposing of SD cards, destroy the card or use wiping software to completely delete the data. Data on SD cards are your responsibility. To delete data on SD cards, contact your local Panasonic Authorized Dealer.

8.Scanned (text and images), received and set/ registered information (addresses) are your responsibility. If the device malfunctions and the data are deleted, it cannot be recovered and is not covered in the warranty.

9.Incorrect settings may leak settings or impede use of this device. Check the details carefully when performing settings.

10.On occasion, the clock may need adjustment. (lunar inequality: ±1 minute)

*The security settings on this equipment are restricted and require the input of an 8-digit Key Operator ID Code to set, or change them. The initial ID Code setting is 00000000 (8-digit). The ID Code can be set arbitrarily.

The Key Operator plays a critical part in maintaining and controlling the security of the device and in prevention of its unauthorized access, therefore, it is of utmost importance that you understand the content described in the Operating Instructions and that you follow the suggestions herein.

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Contents For Basic Operations Operating InstructionsModel No. UF-8200 „ Functions and Options Operating InstructionStandard Option Operating Instruction How to Read This ManualFollowing notations are used throughout this manual Table of Contents For Your Safety Safety InformationPower and Ground Connection Cautions Consumable Safeguards Operating SafeguardsSafety Information Others Installation and Relocation CautionsSafety Information For Your Safety PrecautionInstallation SuppliesVentilation PrecautionHandling „ Caution Label Precaution „ Laser SafetyImportant Safety Instruction Security Suggestions for Key Operators Telephone Line Cable Power Cord Directory Sheet Holder Main Unit and AccessoriesOperating Instructions Recording Paper TrayExternal View Control Panel Control Panel „QWERTY Keyboard Character Keyboard Icon Contents „Status LED RED „Print Data LED GreenUnpacking Installing Your MachineUnpacking Remove All Shipping Tapes and All Packing MaterialsPull out the tray until it stops Load PaperFor Tray-1/Tray2 Unpacking Install the Toner Cartridge Unpacking Optional Telephone Handset Jack or External Telephone Jack Installing Your MachineEnter the Key Operator ID using the Number Pad, then press Setting the Dialing Method Tone or PulseFor Pulse For ToneSetting the Monitor Volume Adjusting the VolumeAdjusting the Volume Setting the Ringer VolumeUser Parameters For Facsimile Setting the User ParametersEx Panasonic User Parameters For FacsimileEx Head Office Ex 201 555Programming Auto Dialer Setting Your MachineScanning Area How to Place DocumentsDocument Size Document WidthManual Number Dialing Sending DocumentsSending Documents Quick Name Search Dialing„ Sending Email What is Internet Fax?„ Receiving Email „ RoutingWhat is Internet Fax? Using the Internet Fax FeatureUser Information Internet Paramaters User ParametersEx InternetFax@fax01.panasonic.com Internet Paramaters User Parameters for IPv6 environmentAdding Paper Paper Trays Tray-1 and Tray-2 Replacing ConsumablesInsert the tray into the machine until it stops Replacing Consumables„ Low Toner message will follow this progression Replacing the Toner CartridgeOpen the Right Cover of the machine „ Replacing the Toner CartridgePush up the Cartridge, and then pull it out Insert the Toner Cartridge until it stops, Replacing Consumables If You Have Any of These Problems Problem SolvingMode Symptom Cause / Action Problem Solving „ Jam Error Codes J Code UserU / JamJ Error Codes„ User Codes U Code „For J01, J02 Removing a Misfed Paper Paper Feed/Paper Transport„ When the optional Tray-2 is installed „For J43, J44 Removing a Misfed Paper Inside the MachineThen push it down „For J71, J72, J74, J75, J92, J93 Removing a Misfed Document ADFInfo Meaning Possible Action Code Information CodeMachine will only redial once Problem Solving English FCC Notice for Users in USA FCC NoticeDate and Time FCC NoticeID Number FCC Notice Avis Memo Important Information For Service, Call Warranty
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