HTC CEDA100 Searching for e-mail messages on the Exchange Server, Out-of-office auto-reply

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Working With Company E-mails and Meeting Appointments 59

Searching for e-mail messages on the Exchange Server

You can access messages that are not available on your phone by searching your Microsoft Exchange Server mailbox. The search results will be downloaded and displayed in a Search Results folder.

Requirement Your company must be using Microsoft Exchange Server 2007 or higher.

1.Click Start > Messaging > Outlook E-mail.

2.Click Menu > Tools > Search Server.

3.In the Look for text box, enter the search keyword.

4.Choose the Date range of messages to search from and where to search in Look in.

5.Click Search.

Out-of-office auto-reply

Outlook Mobile allows you to retrieve and change your out-of-office status. Just like desktop Outlook E-mail, Outlook Mobile automatically sends an auto-reply message when you’re not available.

Requirement Your company must be using Microsoft Exchange Server 2007 or higher.

To send out-of-office auto-reply messages

1.Click Start > Messaging > Outlook E-mail.

2.Click Menu > Tools > Out of Office.

3.From the I am currently list, select Out of the Office.

4.Enter your auto-reply message then click Done.

Flagging your messages

Flags serve as a reminder to yourself to follow-up on important issues or requests that are indicated in the messages.

Requirement Flags are enabled only if e-mail messages are synchronized with Microsoft Exchange Server 2007 or higher. Flags are disabled or hidden if e-mail messages are synchronized with earlier versions of Microsoft Exchange Server.

To flag or unflag a message

1.Click Start > Messaging > Outlook E-mail.

2.Select a message, or open a message.

3.Click Menu > Follow Up and select one of the following options:

•Set Flag. Mark the message with a red flag to indicate that it needs follow up.

•Complete Flag. Mark the message with a check mark to indicate that the issue or request in the e-mail is already completed.

•Clear Flag. Remove the flag to unmark the message.

Note E-mail message reminders are displayed on your phone if the messages are flagged with reminders and synchronized from the Exchange Server.

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Contents Page Copyright Information Please Read Before ProceedingDisclaimers Location Based Services LBSTo change LBS settings Click Start Settings Phone Location SettingElectrical Safety Important Health Information and Safety PrecautionsSafety Precautions for Direct Sunlight Avoid applying excessive pressure to the device General PrecautionsUsing The Phone While Driving Is Extremely Dangerous Additional Safety InformationWhen Driving Turn Off Your Device in Dangerous Areas When Using Your Device Near Other Electronic DevicesGeneral Safety and Other Precautions Turn Off Your Device Before FlyingDON’Ts Antenna SafetyBattery Safety DOsAC Phone Charger Use the Correct External Power SourceContents Synchronizing Information Organizing Information Working with Company E-mail and Meeting Appointments Navigating on the Road Using Other Applications Inside the box Getting StartedGetting to Know Your Phone Congratulations on getting the HTC Ozone Global PhoneTALK/SEND Front ViewMute/Speakerphone KeyboardLeft, Back, and Bottom Views Volume UPToremovethebackcover Installing the Battery, Storage Card, and SIM CardBattery To install the batteryStorage Card SIM CardTurning your phone on and off Charging the BatteryStarting Up Changing Networks with Your Global PhoneNotification Home ScreenHTC Home HomeInternet Explorer SettingsMessage WeatherFollowing table lists common status indicators Status IndicatorsStart Menu Using the Quick ListUsing the Qwerty Keyboard To access the Quick ListUsing Numeric mode Using Predictive ModeMaking a Call Using Phone FeaturesUsing the Phone Assisted Dialing Making an emergency callMaking an international call Receiving and Ending a Call Speed DialTurning the speakerphone on and off Enabling Call Waiting GSM modeSetting up a multiparty call GSM mode only In-Call OptionsTo manually select a network Phone SettingsTo access Phone settings Changing NetworksUsing Phone Features About Synchronization Setting up Windows Mobile Device Center on Windows VistaSetting up synchronization in Windows Mobile Device Center Synchronizing InformationSetting up synchronization in ActiveSync Setting Up ActiveSync on Windows XPUsing Windows Mobile Device Center Selecting information to synchronize Troubleshooting sync connection problemsSynchronizing with Your Computer Starting and stopping synchronizationSynchronizing Music and Video Synchronizing via BluetoothTo synchronize with a computer via Bluetooth Click Menu Connect via BluetoothManaging Your Phone Changing Basic SettingsSetting the date, time, and alarms Setting regional optionsCustomizing sounds and notifications Working with Files Managing Memory and Battery PowerAdding and Removing Programs Using File ExplorerUsing Speed Dial to open programs Locking the phone and keyboard Using Task ManagerProtecting Your Phone Encrypting files Restarting and Resetting Your PhoneResetting your phone Enabling the SIM PIN GSMEditing and calling a contact Organizing InformationContacts Creating a contactSharing contact information SIM Manager GSM OnlySending meeting requests and appointments CalendarCreating an appointment Viewing your appointmentsVoice Notes TasksCopying and pasting text Changing the message account settingsExchanging Messages MessagingManaging threaded text messages Text MessagesComposing and sending text messages Creating and sending MMS messages Changing the Text Messaging ModeMMS To block a phone number from sending you MMS messages Viewing and replying to MMS messagesTo reply to an MMS message Mail Setting Up E-mail AccountsSetting up an Internet e-mail account To specify e-mail server settingsTo compose and send an e-mail Setting up a custom domain e-mailTo customize download and format settings Creating and sending e-mail messagesViewing and replying to e-mail messages To change the download size and format for Outlook e-mail Customizing e-mail settingsSynchronizing e-mail messages To automatically synchronize an Outlook e-mail accountStarting synchronization Setting up a company e-mail server connectionWorking with Company E-mail and Meeting Appointments Synchronizing with Your Company E-mail ServerScheduled synchronization To enable Direct Push via Comm ManagerWorking with Company E-mails Automatic synchronization through Direct PushTo send out-of-office auto-reply messages Searching for e-mail messages on the Exchange ServerOut-of-office auto-reply Flagging your messagesTo reply to a meeting request Managing Meeting RequestsTo view the list of meeting participants Contacts, click Menu Company Directory Finding Contacts in the Company DirectoryWorking With Company E-mails and Meeting Appointments To open Comm Manager Getting ConnectedComm Manager Wireless data connection Ways of Connecting to the InternetWi-Fi Dial-up To set up a dial-up connectionTo adjust advanced connection settings Internet Explorer MobileAdding a URL exception Using Windows LiveNavigating web pages Copying web page textWindows Live screen Using Your Phone As a Modem Modem LinkUsing VZAccess Manager Instant MessagingTo activate your phone as a USB modem Setting up your phone as a Bluetooth modem in Windows VistaTo connect to BroadbandAccess To install the wireless modem driver on the computerGetting Connected Creating a modem dial-up connection Setting up your phone as a Bluetooth modem in Windows XPTo activate your phone as a Bluetooth modem To set up a modem dial-up connection in Windows VistaClick Set up a dial-up connection then click Next To set up a dial-up connection in Windows XPTo end the modem session Dial up and connect to the InternetSupported Profiles BluetoothTo turn Bluetooth on and make your phone visible Connecting a Bluetooth hands-free or stereo headset Bluetooth partnershipsTo beam information from your phone to a computer Beaming information using BluetoothPrint files via Bluetooth Bluetooth Explorer and Bluetooth file sharingTo subscribe to news channels RSS HubSubscribing to and organizing news channels Viewing and organizing headlinesTo change view options Viewing the news summaryNavigating on the Road Guidelines and Preparation for Using GPSTo download GPS data Downloading Satellite Data via QuickGPSChanging the download options To open QuickGPSCapture modes Camera and MultimediaTaking Photos and Videos with the Phone Camera Taking photos or capturing video clipsCamera Photo screen Camera mode icons and indicatorsUsing zoom Review screenOption Allows you to Customizing Camera Advanced settingsTo go to the next image AlbumTo open Album To view an image in full screenTo copy a picture or video clip to your phone Pictures & VideosPictures & Videos menu To play back video filesTo play media on your phone Windows Media Player MobileAbout the screens and menus Playing mediaCopying files to your phone TroubleshootingTo synchronize content to your phone automatically To synchronize and copy content manually to your phoneTo view streaming video file information To access streaming content via Internet ExplorerTo configure streaming video connection settings Streaming MediaTo create a custom equalizer preset Using Audio BoosterUsing MP3 Trimmer To use an Equalizer presetClick Start MP3 Trimmer To trim the MP3 fileTo use Microsoft Office Mobile Using Other ApplicationsMicrosoft Office Mobile Adobe Reader LEVoice Command Appendix SpecificationsEuropean Union Notice Regulatory NoticesRegulatory Agency Identifications Radiation Exposure Statement Industry Canada StatementFederal Communication Commission Interference Statement IC Radiation Exposure StatementSAR Information Pacemakers Body-worn OperationOther Medical Devices Weee NoticeRoHS Compliance Index MMS Index Index