HTC CEDA100 Working with Company E-mail and Meeting Appointments, Starting synchronization

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Chapter 7 

Working with Company E-mail and Meeting Appointments

7.1  Synchronizing with Your Company E-mail Server

Synchronize your phone with your company’s Microsoft Exchange Server to keep you connected with your e-mail messages, contacts, calendar, and other information.

Setting up a company e-mail server connection

Use your phone to access your company e-mail messages by setting up an Exchange Server connection. You can get the company e-mail server information from your network administrator:

1.Click Start > ActiveSync.

2.Click Menu > Add Server Source.

3.Enter your E-mail address, and select the Attempt to detect Exchange Server Settings automatically check box. By selecting the option, the phone attempts to download exchange server settings so that you do not need to enter them manually. Click Next.

4.Enter your User name, Password, and Domain. Exchange Server settings and the password are case- sensitive, so be sure to enter uppercase and lowercase letters correctly. Select the Save password check box if you want to save your password so that you do not need to enter it again. Click Next.

5.Enter the Server address and then click Next.

Note If SSL authentication is required, select the This server requires an encrypted (SSL) connection check box.

6.Select the check boxes of the items that you want to sync with the Exchange Server.

Tips •

To change synchronization settings of an information item, for example, E-mail, select the check box,

 

and then click Menu > Settings.

•If you synchronized e-mail with your computer before, you will not be able to select the E-mail item. You need to cancel the E-mail Setup Wizard first, click Start > ActiveSync > Menu > Options, and then clear the E-mail check box under the Windows PC group of items.

•To change the rules for resolving synchronization conflicts, click Menu > Advanced.

7.Click Finish.

Starting synchronization

Before you start synchronizing with the Exchange Server, make sure your phone has been set up with a data connection to the Internet or Wi-Fi so that you can synchronize wirelessly. See Chapter 8 for details.

After you finish setting up an Exchange Server connection, your phone automatically starts synchronization. You can manually start synchronization anytime by clicking Sync in ActiveSync.

Note If you connect your phone to your office computer via a USB or Bluetooth connection, you can use this connection to the PC to “pass through” to the network and download Outlook e-mail messages and other information to your phone.

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Contents Page Copyright Information Please Read Before ProceedingTo change LBS settings Location Based Services LBSClick Start Settings Phone Location Setting DisclaimersElectrical Safety Important Health Information and Safety PrecautionsSafety Precautions for Direct Sunlight Avoid applying excessive pressure to the device General PrecautionsAdditional Safety Information When DrivingUsing The Phone While Driving Is Extremely Dangerous General Safety and Other Precautions When Using Your Device Near Other Electronic DevicesTurn Off Your Device Before Flying Turn Off Your Device in Dangerous AreasBattery Safety Antenna SafetyDOs DON’TsAC Phone Charger Use the Correct External Power SourceContents Synchronizing Information Organizing Information Working with Company E-mail and Meeting Appointments Navigating on the Road Using Other Applications Getting to Know Your Phone Getting StartedCongratulations on getting the HTC Ozone Global Phone Inside the boxTALK/SEND Front ViewMute/Speakerphone KeyboardLeft, Back, and Bottom Views Volume UPBattery Installing the Battery, Storage Card, and SIM CardTo install the battery ToremovethebackcoverStorage Card SIM CardStarting Up Charging the BatteryChanging Networks with Your Global Phone Turning your phone on and offHTC Home Home ScreenHome NotificationMessage SettingsWeather Internet ExplorerFollowing table lists common status indicators Status IndicatorsUsing the Qwerty Keyboard Using the Quick ListTo access the Quick List Start MenuUsing Numeric mode Using Predictive ModeUsing Phone Features Using the PhoneMaking a Call Making an emergency call Making an international callAssisted Dialing Receiving and Ending a Call Speed DialSetting up a multiparty call GSM mode only Enabling Call Waiting GSM modeIn-Call Options Turning the speakerphone on and offTo access Phone settings Phone SettingsChanging Networks To manually select a networkUsing Phone Features Setting up synchronization in Windows Mobile Device Center Setting up Windows Mobile Device Center on Windows VistaSynchronizing Information About SynchronizationSetting Up ActiveSync on Windows XP Using Windows Mobile Device CenterSetting up synchronization in ActiveSync Synchronizing with Your Computer Troubleshooting sync connection problemsStarting and stopping synchronization Selecting information to synchronizeTo synchronize with a computer via Bluetooth Synchronizing via BluetoothClick Menu Connect via Bluetooth Synchronizing Music and VideoSetting the date, time, and alarms Changing Basic SettingsSetting regional options Managing Your PhoneCustomizing sounds and notifications Working with Files Managing Memory and Battery PowerUsing File Explorer Using Speed Dial to open programsAdding and Removing Programs Using Task Manager Protecting Your PhoneLocking the phone and keyboard Resetting your phone Restarting and Resetting Your PhoneEnabling the SIM PIN GSM Encrypting filesContacts Organizing InformationCreating a contact Editing and calling a contactSharing contact information SIM Manager GSM OnlyCreating an appointment CalendarViewing your appointments Sending meeting requests and appointmentsVoice Notes TasksExchanging Messages Changing the message account settingsMessaging Copying and pasting textText Messages Composing and sending text messagesManaging threaded text messages Changing the Text Messaging Mode MMSCreating and sending MMS messages Viewing and replying to MMS messages To reply to an MMS messageTo block a phone number from sending you MMS messages Setting up an Internet e-mail account Setting Up E-mail AccountsTo specify e-mail server settings MailTo customize download and format settings Setting up a custom domain e-mailCreating and sending e-mail messages To compose and send an e-mailViewing and replying to e-mail messages Synchronizing e-mail messages Customizing e-mail settingsTo automatically synchronize an Outlook e-mail account To change the download size and format for Outlook e-mailWorking with Company E-mail and Meeting Appointments Setting up a company e-mail server connectionSynchronizing with Your Company E-mail Server Starting synchronizationWorking with Company E-mails To enable Direct Push via Comm ManagerAutomatic synchronization through Direct Push Scheduled synchronizationOut-of-office auto-reply Searching for e-mail messages on the Exchange ServerFlagging your messages To send out-of-office auto-reply messagesManaging Meeting Requests To view the list of meeting participantsTo reply to a meeting request Contacts, click Menu Company Directory Finding Contacts in the Company DirectoryWorking With Company E-mails and Meeting Appointments Getting Connected Comm ManagerTo open Comm Manager Ways of Connecting to the Internet Wi-FiWireless data connection To adjust advanced connection settings To set up a dial-up connectionInternet Explorer Mobile Dial-upNavigating web pages Using Windows LiveCopying web page text Adding a URL exceptionUsing VZAccess Manager Using Your Phone As a Modem Modem LinkInstant Messaging Windows Live screenTo connect to BroadbandAccess Setting up your phone as a Bluetooth modem in Windows VistaTo install the wireless modem driver on the computer To activate your phone as a USB modemGetting Connected  To activate your phone as a Bluetooth modem Setting up your phone as a Bluetooth modem in Windows XPTo set up a modem dial-up connection in Windows Vista Creating a modem dial-up connectionClick Set up a dial-up connection then click Next To set up a dial-up connection in Windows XPTo end the modem session Dial up and connect to the InternetBluetooth To turn Bluetooth on and make your phone visibleSupported Profiles Connecting a Bluetooth hands-free or stereo headset Bluetooth partnershipsTo beam information from your phone to a computer Beaming information using BluetoothPrint files via Bluetooth Bluetooth Explorer and Bluetooth file sharingSubscribing to and organizing news channels RSS HubViewing and organizing headlines To subscribe to news channelsTo change view options Viewing the news summaryNavigating on the Road Guidelines and Preparation for Using GPSChanging the download options Downloading Satellite Data via QuickGPSTo open QuickGPS To download GPS dataTaking Photos and Videos with the Phone Camera Camera and MultimediaTaking photos or capturing video clips Capture modesUsing zoom Camera mode icons and indicatorsReview screen Camera Photo screenOption Allows you to Customizing Camera Advanced settingsTo open Album AlbumTo view an image in full screen To go to the next imagePictures & Videos menu Pictures & VideosTo play back video files To copy a picture or video clip to your phoneAbout the screens and menus Windows Media Player MobilePlaying media To play media on your phoneTo synchronize content to your phone automatically TroubleshootingTo synchronize and copy content manually to your phone Copying files to your phoneTo configure streaming video connection settings To access streaming content via Internet ExplorerStreaming Media To view streaming video file informationUsing MP3 Trimmer Using Audio BoosterTo use an Equalizer preset To create a custom equalizer presetClick Start MP3 Trimmer To trim the MP3 fileMicrosoft Office Mobile Using Other ApplicationsAdobe Reader LE To use Microsoft Office MobileVoice Command Appendix SpecificationsRegulatory Notices Regulatory Agency IdentificationsEuropean Union Notice Federal Communication Commission Interference Statement Industry Canada StatementIC Radiation Exposure Statement Radiation Exposure StatementSAR Information Pacemakers Body-worn OperationWeee Notice RoHS ComplianceOther Medical Devices Index MMS Index  Index
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