Toshiba CIX40 manual Introduction, Organization

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Introduction

This guide describes the voice messaging capabilities and procedures for making your voice mail system work for you.

Organization

This guide is divided as follows:

•Chapter 1 – The Grand Tour is an overview of the voice mail system. Topics covered are: features to personalize your mailbox; an explanation of message queues, types and destinations; special delivery options; playback/recording controls; and available user options.

•Chapter 2 – Getting Started provides instructions on those features you need when accessing your voice mail for the first time, including changing your security code and recording your name.

•Chapter 3 – Play Messages contains step-by-step instructions on playing messages.

•Chapter 4 – Send Messages details how to send, forward, and reply to a message.

•Chapter 5 – Manage Mailbox provides step-by-step instructions on recording greetings, using destination (distribution) lists, and activating options such as Do Not Disturb (DND) and Call Screening.

•Chapter 6 – Integration Features outlines Call Forward, Message Waiting, Soft Key Control, Call Record, Direct Transfer to Voice Mail, Voice Mail Conferencing and Call Monitor features.

•Glossary defines frequently-used voice processing system features and functions.

•Index

Strata CIX40 Voice Processing User Guide 07/06

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Contents CIX40 Voice Processing System User Guide Publication Information Toshiba America Information SYSTEMS, INC. Tais Toshiba America Information Systems, Inc Contents Play Messages Integration Features Strata CIX40 Voice Processing User Guide 07/06 Organization IntroductionCalls attention to important instructions or information ConventionsRelated Documents/Media Introduction Grand Tour Overview Admin Main Menu Features to Personalize Your Mailbox Message QueuesNew Message Queue Saved Message Queue Message Types Forwarded MessageReply Message Personal GreetingsSystem BusyFuture Delivery Special Delivery OptionsUrgent PrivatePersonal Distribution Lists Message Destination SelectionsUser Options System Distribution ListsDirectory User Tutorial New User User PromptsThis page is intentionally left blank User Tutorial Getting StartedAccess Your Mailbox From Internal Telephone From External TelephoneGetting Started Record Your Name Record Your Personal Greetings Change Your Security Code Exit Your Mailbox or User Mode Play Messages Access MessagesPlay Messages Playback ControlsPlay Next Message Play Messages Play Your MessagesFrom the Main Menu, press 1 Play Messages Replay the current message Play the previous message Special Functions Continuous Delete New/Saved message queue toggle Return to previous menu This page is intentionally left blank Recording Controls Send Messages# End Recording Select Additional Destinations Special Delivery Options Send a MessageOr * to cancel your entry and re-enter Press # when done Append recording Forward a Message Press # again to forward the message immediately Append recording Reply to the Current Message Append reply Personal List Enter a list number 1~7 System List To remove the private status, press 7 then 2 again Enter an option number and press # Manage Mailbox Manage Mailbox Change Your GreetingCreate or Record Over a Personal Greeting Repeat on Change Your Greeting Selection Or 99 to return to the Main Menu Review a GreetingManage Mailbox Change Your User OptionsChange Your Do Not Disturb DND Setting Receive the call Change Your Call Screening SettingChange Your Security Code Create or Record Over Your Busy Greeting Select Your Busy Greeting Record Your Name Change Your Message Notification Or 99 to return to the Main Menu Review Your Option Settings From the Manage Mailbox Menu Manage Your ListsEnter the User ID. Press # when done Manage Guest Mailboxes Manage Guest User IDsGuest Use Guest User IDsCall Forward Integration FeaturesIntegration Features Responding to a Lit Msg LED Message WaitingCIX Integration Turning On/Off Message Waiting LED on Another Exten- sionSoft Key Control of Voice Mail Voice Mail Main Menu Play Msgs Integration Features Previous Call Record to Voice Mail Voice Mail Conference Direct Transfer to Voice MailboxCall Monitor This page is intentionally left blank Term Definition Busy Greeting GlossaryDtmf Glossary Tone-dialing Telephone Index Fifo ~ R Index