Toshiba CIX40 manual Glossary

Page 91

 

Glossary

 

Personal Greetings ~ System Greeting

Term

Definition

 

 

 

Personal Greetings

You may record up to seven personal greetings that are played

 

for callers when you are unavailable. Although only one

 

greeting can be in effect at any one time, you can switch

 

between the greetings by entering the greeting number, or pre-

 

schedule different greetings to play at a certain time and/or day.

 

Greetings can be reviewed or re-recorded. You can also select

 

the default system greeting.

Personal List

You can create/modify up to seven personal destination

 

(distribution) lists of User IDs and record a list comment for

 

identification. When sending messages, you can select a User

 

ID, personal list, system list, and/or the directory as the

 

destination.

Private Messages

You can mark a message “private,” meaning the message

 

cannot be forwarded by the recipient to another user. The

 

recipient is told the message has the Private attribute set when

 

listening to his/her messages.

Return Receipt

When sending, forwarding, or replying to a message, you can

 

request a return receipt. Your voice mail system notifies you

 

when and by whom the message was received. The recipient is

 

not notified that receipt verification was requested and cannot

 

circumvent the procedure.

Saved Message Queue

There are two message queues: new and saved. The saved

 

message queue contains messages that you saved or that

 

were automatically saved by the system. Messages flagged to

 

be saved are moved to the saved message queue after you

 

have logged out of your mailbox.

Security Code

Each User ID in the system has a security code. You must enter

 

your security code to access your mailbox. The security code

 

ensures the privacy of your messages, personal greetings, etc.

System Administrator

The representative in your company responsible for configuring

 

the voice mail system and your mailbox to suit you and your

 

companies needs.

System Greeting

Pre-recorded greeting that adds your recorded name (and

 

extension, if required): “Please leave a message for (name).”

 

Can be used by any user on the voice mail system. Based on

 

your selection, callers hear the system greeting or a personal

 

greeting.

 

 

 

Strata CIX40 Voice Processing User Guide 07/06

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Contents CIX40 Voice Processing System User Guide Publication Information Toshiba America Information SYSTEMS, INC. Tais Toshiba America Information Systems, Inc Contents Play Messages Integration Features Strata CIX40 Voice Processing User Guide 07/06 Organization IntroductionCalls attention to important instructions or information ConventionsRelated Documents/Media Introduction Grand Tour Overview Admin Main Menu Message Queues Features to Personalize Your MailboxNew Message Queue Saved Message Queue Forwarded Message Message TypesReply Message Busy GreetingsPersonal SystemPrivate Special Delivery OptionsFuture Delivery UrgentPersonal Distribution Lists Message Destination SelectionsSystem Distribution Lists User OptionsDirectory User Tutorial New User User PromptsThis page is intentionally left blank User Tutorial Getting StartedAccess Your Mailbox From Internal Telephone From External TelephoneGetting Started Record Your Name Record Your Personal Greetings Change Your Security Code Exit Your Mailbox or User Mode Play Messages Access MessagesPlay Messages Playback ControlsPlay Next Message Play Messages Play Your MessagesFrom the Main Menu, press 1 Play Messages Replay the current message Play the previous message Special Functions Continuous Delete New/Saved message queue toggle Return to previous menu This page is intentionally left blank Recording Controls Send Messages# End Recording Select Additional Destinations Special Delivery Options Send a MessageOr * to cancel your entry and re-enter Press # when done Append recording Forward a Message Press # again to forward the message immediately Append recording Reply to the Current Message Append reply Personal List Enter a list number 1~7 System List To remove the private status, press 7 then 2 again Enter an option number and press # Manage Mailbox Manage Mailbox Change Your GreetingCreate or Record Over a Personal Greeting Repeat on Change Your Greeting Selection Or 99 to return to the Main Menu Review a GreetingManage Mailbox Change Your User OptionsChange Your Do Not Disturb DND Setting Receive the call Change Your Call Screening SettingChange Your Security Code Create or Record Over Your Busy Greeting Select Your Busy Greeting Record Your Name Change Your Message Notification Or 99 to return to the Main Menu Review Your Option Settings From the Manage Mailbox Menu Manage Your ListsEnter the User ID. Press # when done Manage Guest Mailboxes Manage Guest User IDsGuest Use Guest User IDsCall Forward Integration FeaturesIntegration Features Responding to a Lit Msg LED Message WaitingTurning On/Off Message Waiting LED on Another Exten- sion CIX IntegrationSoft Key Control of Voice Mail Voice Mail Main Menu Play Msgs Integration Features Previous Call Record to Voice Mail Voice Mail Conference Direct Transfer to Voice MailboxCall Monitor This page is intentionally left blank Term Definition Busy Greeting GlossaryDtmf Glossary Tone-dialing Telephone Index Fifo ~ R Index

CIX40 specifications

The Toshiba CIX40 is a robust communication platform designed for small to medium-sized businesses. This system exemplifies Toshiba’s commitment to delivering advanced telephony solutions with a blend of versatility and reliability. One of the standout features of the CIX40 is its ability to support up to 40 extensions, making it ideal for growing enterprises that require a scalable phone system.

One of the key characteristics of the CIX40 is its hybrid architecture. This allows users to seamlessly integrate both traditional analog phone lines and Voice over Internet Protocol (VoIP) services. By supporting an array of communication methods, businesses can enhance their operational flexibility.

The CIX40 comes equipped with a variety of features that cater to modern business needs. Voicemail functionality is integrated, offering users the ability to manage messages efficiently, with options for unified messaging. This provides a single point for accessing voice messages, whether they arrive via phone, email, or SMS.

Another notable technology is Toshiba's Call Manager, which enhances productivity through a user-friendly interface. This software allows employees to manage calls, contacts, and voicemails from their computers, making communication more streamlined and effective. The integration with mobile devices is facilitated through Toshiba's Mobile Extensions, allowing staff to stay connected even when away from the office.

Further enhancing its functionality, the CIX40 supports a comprehensive range of telecommunication features such as call forwarding, caller ID, and conferencing capabilities. These features are essential for fostering efficient communication channels both internally among employees and externally with clients.

Security is also a priority for the CIX40. The system employs advanced encryption protocols to ensure the integrity and confidentiality of voice communications. This is particularly vital as cyber threats become an increasing concern for businesses today.

Additionally, the CIX40 is compatible with various Toshiba telephones, offering flexibility in choosing the right devices that fit the company's unique needs. The system can be tailored with different handsets, ensuring every workplace is equipped with the tools to enhance productivity.

In conclusion, the Toshiba CIX40 stands out as a powerful communications solution that combines flexibility, modern technology, and essential features, making it an ideal choice for businesses looking to improve their telephony system while effectively managing costs. Its hybrid capabilities, user-friendly software, and commitment to security positions it as a leader in business communication solutions.
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