VTech v 2656 About Mailboxes, About Announcements, Record Your Announcement

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Answering System Operation

About Mailboxes

This answering system has three voice mailboxes. Callers using a touch tone phone can select the mailbox in which their messages will be recorded by pressing 1, 2, or 3 while the system plays the outgoing announcement. Otherwise, messages will be recorded in Mailbox 1.

About Announcements

•You can record two different announcements ---- one for normal answering and one for when you've set the system to play the announcement only.

•Use normal answering when you want the system to record callers' messages. Use Announce only when you want to give information to callers without accepting messages.

•If you choose not to record an announcement, the system answers with a pre-recorded announcement.

•The normal answering pre-recorded announcement says: "Hello. I'm unable to answer your call right now. Please leave your name, number and a message after the tone." The Announce Only pre-recorded announcement says: "Hello, I'm unable to answer your call right now. Please call again. Thanks you."

•By setting Announce Only to On or Off, you decide which announcement your callers will hear when the system answers a call (the system comes set for normal answering, with Announce Only turned off). See Set Announce Only on page 29 to change your announcement selection.

Record Your Announcement

NOTE: If you have assigned different mailboxes to different people, be sure to tell callers in your announcement to press 1, 2, or 3 to leave a message in the appropriate mailbox. Remember to leave a few seconds blank at the end of your recorded announcement to allow callers time to select a mailbox. An example of an announcement:

"Thank you for calling. To leave a message for Bob, press 1 now; to leave a message for Sue, press 2 now; to leave a message for Elmo, press 3 now; or, wait for the beep and leave your message."

The system will record your announcement for the currently selected answer mode (normal or Announce Only). To confirm or change the answer mode, follow the directions under Answering System Feature Setup and Feature Summary on pages 28 and 29.

1With the system set for the desired answer mode (normal or Announce Only) press MENU until you hear "Set Outgoing Message."

2Press REC/MEMO. After you hear "Now recording" followed by a beep, speak toward the base to record an announcement up to 90 seconds long.

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AnsweringSystemOperation

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Contents Important Safety Instructions Vtech Communications INC Introduction StopParts Check List Handset Layout Base Unit Layout Connecting Power to Base Unit SetupInstallation of Battery Pack in Handset Case of Difficulty Charging Of Handset Battery PackConnecting to phone line Checking for dial toneWall Mounting Registration and Operation of the v 2600 Accessory Handset Setup of the v 2600 Accessory HandsetRegistration of Additional Handsets Found Base Enter Base ID CodeIcon Description Handset and Base IndicatorsHandset Icons Base LedsSoft Menu Functions RDL RedialCaller ID Call Waiting ID See To Edit a Number/Name, on Calls Log Caller IDKeypad Tone preset to on Handset SettingsLOW Batt Tone preset to on Range Tone preset to onRange Extender menu Tone/Pulse Selection preset to ToneRange Extender preset to Auto Range EXTENDER, then press OKMemory Register and MemorySave To Store a Number/NameTo Search For and Dial a Number Name To Delete a Number/NameSearch For and Dial a Number To Edit a Number/Name Mute Function Handset and Base OperationMaking Calls Answering CallsVolume Control Flash FunctionFrom Base to ALL Handsets Switching between the Handset Earpiece and Speakerphone Handsfree Speakerphone OperationUse Indication Low Battery Indication Conference CallingTransferring Calls Turn Answering System On or Off Audible IndicatorsAnswering System Operation Answering System OperationAnsweringSystemOperation About MailboxesAbout Announcements Record Your AnnouncementAnswering System Feature Setup To review your announcementTo delete your announcement Off Default setting indicated bySet Security Code Set Audible Message AlertListen to Messages Delete All Old Messages in a Mailbox Adjust Playback VolumePress Volume or Volume Delete Messages Delete a Specific MessageCall Screening Record a Memo40-99 Counting 1 to99, flashing Steady for one secondVoice Menu Remote AccessBelt Clip Headset OperationMaintenance No Dial Tone Handset Does Not Ring When You Receive a CallCase Of Difficulty Phone Doesnt Work At AllCL is flashing on the Base Unit You Hear Other Calls While Using Your PhoneCommon Cure For Electronic Equipment Your Answering System is not recording messagesWhat is not covered by this limited warranty? Warranty StatementWhat does this limited warranty cover? How long is the limited warranty period?Other Limitations How do you get warranty service?FCC, Acta and IC Regulations VTech Communications IncFCC Part FCC and Acta Information Repair instructionsRights of the telephone company Programming/testing of emergency numbers Hearing aid compatibilityIC Industry Canada Rbrc R Seal Nominal Effective Range Technical SpecificationsAdvanced Operation Table Of Contents Important Safety InstructionsGetting Started Basic OperationIssue
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