Polycom 300 manual Using Polycom Conferencing for Outlook

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Polycom OTX 300 User Guide

Using Polycom Conferencing for Outlook

The Polycom Conferencing for Outlook feature enables you to use the Enhanced UI on the Touch Panel to view a list of scheduled meetings and to join those meetings. To use this feature, your system administrator must configure your system to connect to the Microsoft Exchange Server, as well as install the Polycom Conferencing Add-In for Microsoft Outlook at your site.

Your system administrator can refer to the Polycom Immersive Telepresence (ITP) Administrator’s Guide and the Polycom Immersive Telepresence Deployment Guide for information about how to configure your system for using Polycom Conferencing for Outlook.

If you join a meeting using Polycom Conferencing for Outlook, Meeting Composer will be disabled. You cannot use these two features simultaneously.

Joining a Meeting Using Polycom Conferencing for Outlook

To join a meeting using Polycom Conferencing for Outlook:

1Touch Calendar on the upper right corner of the Home screen.

Figure 2-16Home Screen with Calendar Button

2–20

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Contents Polycom Open Telepresence Experience OTX User Guide USA About this Guide Polycom OTX 300 User Guide Contents Viewing People and Content Conducting Successful MeetingsList of Figures Polycom OTX 300 User Guide Viii Introducing the OTX Key Features and Benefits Key features and benefits of the Polycom OTX 300 includeLocal and Global directories for sites to call Polycom OTX 300 User Guide Using the Touch Panel About the Enhanced and Classic User InterfacesAccessing the Home Screen 1Start ScreenEnhanced User Interface 2Home Screen Enhanced UI Not in a CallClassic User Interface 3Home Screen Classic UI Not in a CallUnderstanding the Touch Panel Indicators 4Home Screen Enhanced UI In a Call5DTMF Touch Pad Calling with the Enhanced UI 6Home Screen In a Call with Camera Views ButtonsTouch Polycom Making and Hanging Up Speed Dial CallsSpeed Dialing Calls Polycom Making Calls Using Meeting ComposerHanging Up Calls Classic UI, refer to Calling with the Classic UI on Selecting Sites Using Meeting Composer Touch Meeting ComposerTouch Number Pad Touch Video or AudioTouch Speed Dial 9Meeting Composer Speed Dial View Enhanced UITouch Meeting Composer Touch Address Book 10Meeting Composer Address Book View Enhanced UITouch Search Meeting Composer Search view appears Touch Keyboard 12Full Screen Keyboard Enhanced UIMaking and Hanging Up Calls Using Meeting Composer Touch Connect Hang Up buttonYou can then do the following Using Polycom Conferencing for Outlook Joining a Meeting Using Polycom Conferencing for Outlook17Polycom Conferencing for Outlook Screen with Meeting List Join Now Leave Meeting buttonResponding to Meeting Reminders Join Now button Leaving a Meeting Using Polycom Conferencing for OutlookLeave Meeting Calling with the Classic UI Speed Dialing CallsSpeed Dialing Video Calls 21Home Screen Classic UISpeed Dialing Audio Calls Touch Audio DialTouch Video Dial Manually Dialing CallsManually Dialing Video Calls Hanging Up Calls Manually Dialing Audio CallsHanging Up Video Calls Hanging Up Audio CallsAnswering Calls Controlling AudioAnswering Video Calls Answering Audio CallsUnderstanding Error Messages Getting HelpCalling the Help Desk Touch Help DeskPolycom OTX 300 User Guide Viewing People and Content Viewing PeopleRPX HD 169 Left side Viewing Content ImageEnhanced User Interface Accessing the Content MonitorsUsing a Laptop Content at 4Content Screen Enhanced UILaptop Classic User InterfaceLaptop on People+Content IP 5People+Content IP Application ScreenUsing a Document Camera Touch Doc CamDoc Audio Tips Meeting TipsVideo Tips Document Camera Tips Meeting Coordinator TipsReserving a Polycom OTX Room Polycom OTX 300 User Guide Page Polycom Worldwide Headquarters
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300 specifications

The Polycom 300 is an advanced conference phone designed primarily for small to medium-sized meeting rooms. Known for its exceptional audio quality and user-friendly features, the Polycom 300 aims to enhance communication in professional environments.

One of the standout features of the Polycom 300 is its HD Voice technology, which provides crystal-clear sound and ensures that every participant is heard clearly, no matter their distance from the unit. This feature reduces background noise and minimizes echo, making it an ideal choice for critical business meetings. The phone's full-duplex technology allows both parties to speak simultaneously without interruption, ensuring a seamless conversation flow.

The design of the Polycom 300 is both functional and aesthetically pleasing. It has a compact footprint, making it easy to place in various meeting spaces without taking up too much room. The intuitive interface consists of large, well-labeled buttons, making it easy for users to dial, mute, or adjust volume levels quickly and efficiently.

Connectivity is another area where the Polycom 300 excels. The device typically connects via an analog phone line, which makes it compatible with a wide range of telephony systems. It can also integrate seamlessly with various Voice over IP (VoIP) platforms, allowing companies to use their existing infrastructure without significant upgrades.

The Polycom 300 also supports additional features such as call transfer, hold, and redial, providing users with flexible options to manage calls more effectively. It can store multiple speed dials, making frequent contacts readily accessible.

Robust and reliable, the Polycom 300 is built for durability, ensuring it can withstand the rigors of daily use in busy office environments. Additionally, it often comes with a variety of accessories, such as external microphones, which can enhance audio capture in larger rooms.

In conclusion, the Polycom 300 is a versatile and efficient conference phone that offers a range of features designed to facilitate high-quality communication. Its advanced audio technologies, user-friendly interface, and flexible connectivity options make it a valuable addition to any business setting, enhancing collaboration and productivity.
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