Polycom 300 manual Reserving a Polycom OTX Room

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Conducting Successful Meetings

Reserving a Polycom OTX Room

In some organizations, you can use a Polycom OTX room at any time, whereas at other organizations, you must reserve the room.

When reserving an OTX room, keep these guidelines in mind:

•If your organization has signed up for VNOC services, you can typically make your room reservation through the VNOC. The operators there will not only help you make a reservation, but they will also monitor the network and resources during the meeting, and provide remote site management to make sure your meeting runs as you planned.

•Whenever you schedule a telepresence conference, consider time zone differences for the various participants.

•If you want to schedule a conference with a video conferencing site that does not have Polycom OTX, RPX, or TPX equipment, your system administrator or the VNOC must ensure that the site’s equipment is compatible with the equipment in the OTX room.

The following steps provide a general guideline for requesting a reservation. Your organization’s protocol may require you to veer slightly from these steps or to perform additional steps.

To request a reservation:

1Some organizations have reservation forms used to collect the information needed to schedule and set up telepresence conferences. If your organization has one of these forms, fill it out before you proceed to step 2.

2Do one of the following:

—Touch Help Desk on the Touch Panel, and then touch the larger

Help Desk button that appears.

—If you have VNOC services, call the VNOC directly using the phone number or email address provided by your organization.

3Schedule your reservation with the Help Desk or the VNOC operator. Typically, the operator will then:

—Ensure that all the other sites in your telepresence conference have the same reservation.

—Email a confirmation of the reservation to you and the contacts at the other sites.

4–3

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Contents Polycom Open Telepresence Experience OTX User Guide USA About this Guide Polycom OTX 300 User Guide Contents Conducting Successful Meetings Viewing People and ContentList of Figures Polycom OTX 300 User Guide Viii Introducing the OTX Key features and benefits of the Polycom OTX 300 include Key Features and BenefitsLocal and Global directories for sites to call Polycom OTX 300 User Guide About the Enhanced and Classic User Interfaces Using the Touch Panel1Start Screen Accessing the Home Screen2Home Screen Enhanced UI Not in a Call Enhanced User Interface3Home Screen Classic UI Not in a Call Classic User Interface4Home Screen Enhanced UI In a Call Understanding the Touch Panel Indicators5DTMF Touch Pad 6Home Screen In a Call with Camera Views Buttons Calling with the Enhanced UIMaking and Hanging Up Speed Dial Calls Speed Dialing CallsTouch Polycom Making Calls Using Meeting Composer Hanging Up CallsPolycom Classic UI, refer to Calling with the Classic UI on Touch Meeting Composer Selecting Sites Using Meeting ComposerTouch Video or Audio Touch Number Pad9Meeting Composer Speed Dial View Enhanced UI Touch Speed Dial10Meeting Composer Address Book View Enhanced UI Touch Meeting Composer Touch Address BookTouch Search Meeting Composer Search view appears 12Full Screen Keyboard Enhanced UI Touch KeyboardMaking and Hanging Up Calls Using Meeting Composer Hang Up button Touch ConnectYou can then do the following Joining a Meeting Using Polycom Conferencing for Outlook Using Polycom Conferencing for Outlook17Polycom Conferencing for Outlook Screen with Meeting List Leave Meeting button Join NowResponding to Meeting Reminders Leaving a Meeting Using Polycom Conferencing for Outlook Leave MeetingJoin Now button Speed Dialing Calls Calling with the Classic UI21Home Screen Classic UI Speed Dialing Video CallsTouch Audio Dial Speed Dialing Audio CallsManually Dialing Calls Manually Dialing Video CallsTouch Video Dial Manually Dialing Audio Calls Hanging Up CallsHanging Up Video Calls Hanging Up Audio CallsControlling Audio Answering CallsAnswering Video Calls Answering Audio CallsGetting Help Understanding Error MessagesCalling the Help Desk Touch Help DeskPolycom OTX 300 User Guide Viewing People Viewing People and ContentRPX HD 169 Left side Image Viewing ContentAccessing the Content Monitors Using a LaptopEnhanced User Interface 4Content Screen Enhanced UI Content atClassic User Interface Laptop onLaptop 5People+Content IP Application Screen People+Content IPTouch Doc Cam Using a Document CameraDoc Meeting Tips Video TipsAudio Tips Meeting Coordinator Tips Document Camera TipsReserving a Polycom OTX Room Polycom OTX 300 User Guide Page Polycom Worldwide Headquarters
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300 specifications

The Polycom 300 is an advanced conference phone designed primarily for small to medium-sized meeting rooms. Known for its exceptional audio quality and user-friendly features, the Polycom 300 aims to enhance communication in professional environments.

One of the standout features of the Polycom 300 is its HD Voice technology, which provides crystal-clear sound and ensures that every participant is heard clearly, no matter their distance from the unit. This feature reduces background noise and minimizes echo, making it an ideal choice for critical business meetings. The phone's full-duplex technology allows both parties to speak simultaneously without interruption, ensuring a seamless conversation flow.

The design of the Polycom 300 is both functional and aesthetically pleasing. It has a compact footprint, making it easy to place in various meeting spaces without taking up too much room. The intuitive interface consists of large, well-labeled buttons, making it easy for users to dial, mute, or adjust volume levels quickly and efficiently.

Connectivity is another area where the Polycom 300 excels. The device typically connects via an analog phone line, which makes it compatible with a wide range of telephony systems. It can also integrate seamlessly with various Voice over IP (VoIP) platforms, allowing companies to use their existing infrastructure without significant upgrades.

The Polycom 300 also supports additional features such as call transfer, hold, and redial, providing users with flexible options to manage calls more effectively. It can store multiple speed dials, making frequent contacts readily accessible.

Robust and reliable, the Polycom 300 is built for durability, ensuring it can withstand the rigors of daily use in busy office environments. Additionally, it often comes with a variety of accessories, such as external microphones, which can enhance audio capture in larger rooms.

In conclusion, the Polycom 300 is a versatile and efficient conference phone that offers a range of features designed to facilitate high-quality communication. Its advanced audio technologies, user-friendly interface, and flexible connectivity options make it a valuable addition to any business setting, enhancing collaboration and productivity.
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