Polycom 300 manual Document Camera Tips, Meeting Coordinator Tips

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Polycom OTX 300 User Guide

Other helpful audio tips you should consider include:

•When speaking, you do not have to direct your speech to a certain location or speak louder than normal. Simply speak in your normal tone of voice.

•As in any meeting, you should refrain from sidebar conversations. These can be distracting, especially in multipoint meetings where participants at a number of sites are present.

•Whenever you are in an OTX room, remember that the microphones may be on. If you want to have a private conversation, check that the microphones are muted.

Document Camera Tips

If your OTX is equipped with an optional document camera, you may find these tips helpful:

•If your room does not have a whiteboard, you can annotate on a document that you display using your document camera.

•When writing on a document, use a black marker or a dark pen so that your notations show more clearly.

Meeting Coordinator Tips

When coordinating video meetings in a Polycom OTX room, you perform many of the same tasks as you would when you coordinate any other meeting. For example, you should try to begin and end your meeting on time and you may want to prepare an agenda.

As the meeting coordinator in a Polycom OTX room, follow these additional guidelines:

•If you are going to show content, check your laptop and ensure that your sound, graphics, video clips, or complicated graphic presentations work properly.

•Arrive early to ensure that the room is ready to go and, if any room adjustments are necessary, they can be made prior to the meeting.

•Ask the primary participants in the video meeting to sit at the center seats at the table.

•If your organization has signed up for Video Network Operations Center (VNOC) services, you should typically inform the VNOC whenever you want to extend a meeting, cancel a meeting, or end a meeting early.

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Contents Polycom Open Telepresence Experience OTX User Guide USA About this Guide Polycom OTX 300 User Guide Contents Viewing People and Content Conducting Successful MeetingsList of Figures Polycom OTX 300 User Guide Viii Introducing the OTX Key Features and Benefits Key features and benefits of the Polycom OTX 300 includeLocal and Global directories for sites to call Polycom OTX 300 User Guide Using the Touch Panel About the Enhanced and Classic User InterfacesAccessing the Home Screen 1Start ScreenEnhanced User Interface 2Home Screen Enhanced UI Not in a CallClassic User Interface 3Home Screen Classic UI Not in a CallUnderstanding the Touch Panel Indicators 4Home Screen Enhanced UI In a Call5DTMF Touch Pad Calling with the Enhanced UI 6Home Screen In a Call with Camera Views ButtonsTouch Polycom Making and Hanging Up Speed Dial CallsSpeed Dialing Calls Polycom Making Calls Using Meeting ComposerHanging Up Calls Classic UI, refer to Calling with the Classic UI on Selecting Sites Using Meeting Composer Touch Meeting ComposerTouch Number Pad Touch Video or AudioTouch Speed Dial 9Meeting Composer Speed Dial View Enhanced UITouch Meeting Composer Touch Address Book 10Meeting Composer Address Book View Enhanced UITouch Search Meeting Composer Search view appears Touch Keyboard 12Full Screen Keyboard Enhanced UIMaking and Hanging Up Calls Using Meeting Composer Touch Connect Hang Up buttonYou can then do the following Using Polycom Conferencing for Outlook Joining a Meeting Using Polycom Conferencing for Outlook17Polycom Conferencing for Outlook Screen with Meeting List Join Now Leave Meeting buttonResponding to Meeting Reminders Join Now button Leaving a Meeting Using Polycom Conferencing for OutlookLeave Meeting Calling with the Classic UI Speed Dialing CallsSpeed Dialing Video Calls 21Home Screen Classic UISpeed Dialing Audio Calls Touch Audio DialTouch Video Dial Manually Dialing CallsManually Dialing Video Calls Hanging Up Calls Manually Dialing Audio CallsHanging Up Video Calls Hanging Up Audio CallsAnswering Calls Controlling AudioAnswering Video Calls Answering Audio CallsUnderstanding Error Messages Getting HelpCalling the Help Desk Touch Help DeskPolycom OTX 300 User Guide Viewing People and Content Viewing PeopleRPX HD 169 Left side Viewing Content ImageEnhanced User Interface Accessing the Content MonitorsUsing a Laptop Content at 4Content Screen Enhanced UILaptop Classic User InterfaceLaptop on People+Content IP 5People+Content IP Application ScreenUsing a Document Camera Touch Doc CamDoc Audio Tips Meeting TipsVideo Tips Document Camera Tips Meeting Coordinator TipsReserving a Polycom OTX Room Polycom OTX 300 User Guide Page Polycom Worldwide Headquarters
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300 specifications

The Polycom 300 is an advanced conference phone designed primarily for small to medium-sized meeting rooms. Known for its exceptional audio quality and user-friendly features, the Polycom 300 aims to enhance communication in professional environments.

One of the standout features of the Polycom 300 is its HD Voice technology, which provides crystal-clear sound and ensures that every participant is heard clearly, no matter their distance from the unit. This feature reduces background noise and minimizes echo, making it an ideal choice for critical business meetings. The phone's full-duplex technology allows both parties to speak simultaneously without interruption, ensuring a seamless conversation flow.

The design of the Polycom 300 is both functional and aesthetically pleasing. It has a compact footprint, making it easy to place in various meeting spaces without taking up too much room. The intuitive interface consists of large, well-labeled buttons, making it easy for users to dial, mute, or adjust volume levels quickly and efficiently.

Connectivity is another area where the Polycom 300 excels. The device typically connects via an analog phone line, which makes it compatible with a wide range of telephony systems. It can also integrate seamlessly with various Voice over IP (VoIP) platforms, allowing companies to use their existing infrastructure without significant upgrades.

The Polycom 300 also supports additional features such as call transfer, hold, and redial, providing users with flexible options to manage calls more effectively. It can store multiple speed dials, making frequent contacts readily accessible.

Robust and reliable, the Polycom 300 is built for durability, ensuring it can withstand the rigors of daily use in busy office environments. Additionally, it often comes with a variety of accessories, such as external microphones, which can enhance audio capture in larger rooms.

In conclusion, the Polycom 300 is a versatile and efficient conference phone that offers a range of features designed to facilitate high-quality communication. Its advanced audio technologies, user-friendly interface, and flexible connectivity options make it a valuable addition to any business setting, enhancing collaboration and productivity.
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