Polycom A, 3725-63211-002 manual Reserving a Polycom ITP Room, Meeting Coordinator Tips

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Polycom Immersive Telepresence (ITP) User’s Guide

•If you are left-handed and are planning to use the document camera, sit at the seat marked in blue above. Additionally, you may not want anyone to sit at the seat marked in red so that you have more room to use the document camera.

Meeting Coordinator Tips

When coordinating video meetings in a Polycom RPX suite or a Polycom OTX room, you perform many of the same tasks as you would when you coordinate any other meeting. For example, you should try to begin and end your meeting on time and you may want to prepare an agenda.

As the meeting coordinator, follow these additional guidelines:

•If you are going to show content, check your laptop and ensure that your sound, graphics, video clips, or complicated graphic presentations work properly.

•Arrive early to ensure that the room is ready to go and, if any room adjustments are necessary, they can be made prior to the meeting.

•Ask the primary participants in the video meeting to sit at the center seats at the table.

•If your meeting is going to end early or run long, you may have to inform your system administrator or, if your organization has signed up for Video Network Operations Center (VNOC) services, you may have to inform the VNOC. For more information about scheduling meetings, refer to the following section.

•Some RPX suites have data ports and power connections available in each table leg. If your suite is so equipped, remind the participants that they can access their email, the web, or anything else on the network by bringing in their own laptops and connecting them to these.

Reserving a Polycom ITP Room

In some organizations, you can use a Polycom ITP room at any time, whereas at other organizations, you must reserve the room.

When reserving an ITP room, keep these guidelines in mind:

•If your organization has signed up for VNOC services, you can typically make your room reservation through the VNOC. The operators there will not only help you make a reservation, but they will also monitor the network and resources during the meeting, and provide remote site management to make sure your meeting runs as you planned.

•Whenever you schedule a telepresence conference, consider time zone differences for the various participants.

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Contents Polycom Immersive Telepresence ITP User’s Guide USA About this Guide Polycom Immersive Telepresence ITP User’s Guide Contents Viewing People and Content Conducting Successful MeetingsList of Figures Laptop Button on the Show Content Screen in an RPX Suite Introducing the Polycom ITP Systems 2Polycom OTX 300 System Key Features and Benefits Key Features and Benefits of the Polycom RPX SolutionsRoom Be seated on both sides of the main table. In this way, Key Features and Benefits of the Polycom OTX Systems Proprietary protocol created by Cisco for deployment with Key Features and Benefits of the Polycom TPX HD System No remote controls on the table, the technology is hidden Using the Polycom Touch Control Powering the Polycom Touch Control On and Off Accessing the Home Screen1Home Screen Page One Without Directory Server Registration 3Home Screen Page Two Understanding the Polycom Touch Control Indicators 5Call Screen In a Call6Call Participants Screen 8OTX 300 Close Up View and Wide Shot View Screen Calling and Answering Answering a CallPlacing a Call Calling by Entering a Name or NumberCalling by Entering a SIP Address Touch KeyboardCalling from the Favorites Screen 13Favorites ScreenCalling from the Directory Touch DirectoryEnding a Call Making Calls Using Meeting ComposerSelecting Sites Using Meeting Composer Audio Only Call appears 17Keypad Screen Using Meeting Composer With Participants Selecting a Site Using Favorites Selecting a Site Using the Directory To select a site using the Directory Using the Polycom Touch Control Placing a Call Using Meeting Composer 23Call Screen In an OTX 300 CallEnding a Call Using Meeting Composer To end the call with all participants, touch Hang Up AllUsing the Calendar 25Calendar Screen27Calendar Details Screen Adjusting the Volume Adjusting the Volume at Your SiteAdjusting the Polycom Touch Control Volume Muting the MicrophonesCalling the Help Desk Understanding Error MessagesGetting Help Help Desk Viewing People and Content Viewing PeopleViewing People in an RPX Suite HDX Shown on the left display and two seats HDX Viewing People in an OTX or TPX Room Ferencing Blank System Such as a Polycom 169 Left side Viewing Content 3Content on Three Displays in an OTX 300 RoomAccessing the Content Monitors in OTX Rooms Accessing the Content MonitorsAccessing the Content Monitors in RPX Suites Using a Laptop in the Room To view content using a laptop in the room Using a Laptop with People+Content IP Control the content using the Polycom Touch Control screen 9People+Content IP Button on the Show Content Screen Using a Document Camera 11 Doc Cam Button on the Show Content ScreenViewing People and Content Using an Integrated PC RPX Suites Only Using a USB Drive 14Connecting the USB Drive to the Polycom Touch Control15Viewing a File on the Polycom Touch Control To add annotations to the content Polycom Immersive Telepresence ITP User’s Guide RPX Suites Meeting TipsVideo Tips OTX Rooms TPX RoomsAudio Tips Document Camera TipsReserving a Polycom ITP Room Meeting Coordinator TipsTo request a reservation Polycom Immersive Telepresence ITP User’s Guide Page Polycom Worldwide Headquarters
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3725-63211-002, A specifications

The Polycom A,3725-61955-004 is an advanced audio conferencing solution renowned for its quality and reliable performance. Designed to enhance communication in diverse settings, from large conference rooms to small meeting spaces, this device integrates cutting-edge technologies to ensure crystal-clear audio and seamless connectivity.

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Overall, the Polycom A,3725-61955-004 combines state-of-the-art audio technology, user-friendly design, and flexible connectivity options to create an exceptional conferencing experience. Its focus on audio quality, ease of use, and security makes it an invaluable tool for organizations looking to enhance their communication capabilities in any setting. With reliability and performance at its core, this conferencing solution is well-suited for modern business needs.
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