Panasonic KX-TG9471 Answering system, Turning the answering system on/off, Greeting message

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Answering System

Answering system

The answering system can answer and record calls for you when you are unavailable to answer the phone.

Important:

R Only 1 person can access the answering system (listen to messages, record a greeting message, etc.) at a time.

R When callers leave messages, the unit records the day and time of each message. Make sure the date and time have been set correctly (page 13).

Memory capacity (including your greeting message)

The total recording capacity is about 40 minutes. A maximum of 64 messages can be recorded.

Note:

R When message memory becomes full:

–“Messages full” is shown on the base unit and handset display.

–The ANSWER ON/OFF indicator on the base unit flashes rapidly if the answering system is turned on.

–If you use the pre-recorded greeting message, the unit automatically switches to another pre-recorded greeting message asking callers to call again later.

–If you recorded your own greeting message, the same message is still announced to callers even though their messages are not recorded.

Turning the answering system on/off

Base unit

n To turn on:

Press MANSWER SELECTN repeatedly to select the desired line(s). a MANSWER ON/

OFFN

n To turn off:

Press MANSWER ON/OFFN.

Note:

R When the answering system is turned on, the ANSWER ON/OFF indicator on the base unit lights up.

Call screening

Base unit / Handset

While a caller is leaving a message, you can listen to the call through the unit’s speaker. To adjust the speaker volume, press MDN or MCN repeatedly.

You can answer the call by lifting the corded handset form the base unit or pressing MN on the handset.

Call screening can be set for each unit. The default setting is “On”.

1MMENUN#310

2MbN: Select the desired setting. a MSAVEN

3Proceed with the operation for your unit. Base unit: MnN (EXIT)

Handset: MOFFN

Greeting message

When the unit answers a call, a greeting message is played to callers.

You can use either:

–your own greeting message

–a pre-recorded greeting message

Recording your greeting message

Greeting messages can be recorded in one of the two following ways:

–for line 1 and line 2 with different greetings (2 minutes max. for each greeting)

–for line 1 and line 2 with the same greeting (2 minutes max.). Select “Line1&Line2” in step 2.

Base unit

1MMENUN#302

2MbN: Select the desired line(s). a MSELECTN

3After a beep sounds, hold the handset about 20 cm (8 inches) away and speak clearly into the microphone (2 minutes max.).

4Press MSTOPN to stop recording.

5 MnN (EXIT)

For assistance, please visit http://www.panasonic.com/help

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Contents Before initial use, see Getting Started on Table of Contents Model composition Accessory informationSupplied accessories Expanding your phone system Additional/replacement accessoriesAccessory item Order number Following operations are possible simultaneously System capabilitiesTelephone Plug-in for Microsoft Office Outlook overview Maximum of 5 parties are availableFor your safety Important safety instructions Correct Wrong Setting upConnecting the AC adaptor/corded handset Connecting the telephone line cordIf you use the unit as a single-line telephone only If you subscribe to a DSL/ADSL serviceBattery installation Wire cord To connect to 2 single-line telephone jacksBattery level Icon Battery chargingDuring a power failure Base unit ControlsMoffn Mpausen Mredialn Display/indicatorsBelt clip HandsetDate and time Initial settingsUSB indicator on the base unit Line 1 indicator/LINE 2 indicator onPage Making calls Temporary ringer off Useful features during a callAdjusting the ringer volume Answering callsMute For call waiting or Call Waiting Caller ID service usersTemporary tone dialing for rotary/ pulse service users Privacy modeMbN Privacy a Mselectn MbN On or Off a Mselectn Using the other line during a callTemporarily turning call privacy on/off System requirements Telephone Plug-in settingsInstalling the Telephone Plug-in Making a call from the Microsoft Outlook contact list Connecting a computer to the base unit with mini USB cableMaking a call from Telephone Plug-in Hanging up a call Making a call from the caller listMaking a call by entering a phone number in the toolbar Making a call from the redial listCaller Information ----B Telephone Plug-in toolbar settingsTelephone Plug-in pop-up window for incoming call Maddn Base unit/handset phonebookAdding entries GroupsMgroupn Finding and calling from a phonebook entryEditing entries Erasing entriesMoffn Copying phonebook entriesChain dial Copying an entryBase unit / Handset Scrolling through the display menus Programmable settingsDisplay the menu tree and direct command code table Using the direct command code#305 Sub-menu Settings Code Unit#303 #211#101 #201#237 #238#110 #194#130 #131Mselectn a Moffn AlarmAdditional handsets Registering a unitOperating additional units Registering a handset to the base unitRinger ID Using Caller ID serviceCaller ID features Caller listMcalln Caller ID number auto edit featureEditing a caller’s phone number before calling back Erasing selected caller informationMsaven Erasing all caller informationStoring caller information to the phonebook Greeting message Answering systemTurning the answering system on/off Erasing all messages Listening to messages using the base unitPlaying back the greeting message Calling back Caller ID subscribers onlyOperating the answering system Listening to messages using the handsetVoice guidance Using the answering system remotelyRemote commands Number of rings before the unit answers a call Answering system settingsHandset Moffn For voice mail service subscribers Turning on the answering system remotelyCaller’s recording time Turning VM tone detection on/off Voice mail serviceVoice Mail message indication Voice mail VM tone detectionMaking an intercom call IntercomHandset locator Transferring callsAnswering a transferred call Base unit Conference callsConference call with 2 outside calls Conference call with an outside call and an intercom callCharger Wall mountingDisplay message Error messagesCause/solution Battery recharge Problem Cause/solution TroubleshootingGeneral use Problem Cause/solution Programmable settings ProblemCaller ID Problem Problem Cause/solutionRecorded by your service provider/telephone company, not Answering system Problem Cause/solutionLiquid damage Problem Cause/solution Telephone Plug-in Problem Cause/solutionFCC and other information FCC RF Exposure Warning SpecificationsInstalación Guía Rápida EspañolaCargador Sugerencias de operación Operaciones básicas Interconexión del teléfono Preguntas frecuentes Customer Services Directory United States and Puerto Rico Customer servicesPanasonic Corporation of North America Warranty For United States and Puerto RicoLimited Warranty Limits And Exclusions Index Page Page For your future reference PNQX3179ZA TT0611MG0
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