HP 2 Base Model manual Configuring Privacy Manager for Microsoft Office

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Configuring Privacy Manager for Microsoft Office

1.Open Privacy Manager, click Settings, and then click the Documents tab.

– or –

On the toolbar of a Microsoft Office document, click the down arrow next to Sign and Encrypt, and then click Settings.

2.Select the actions you want to configure, and then click OK.

Signing a Microsoft Office document

1.In Microsoft Word, Microsoft Excel, or Microsoft PowerPoint, create and save a document.

2.Click the down arrow next to Sign and Encrypt, and then click Sign Document.

3.Authenticate using your chosen security login method.

4.When the confirmation dialog box opens, read the text, and then click OK.

If you later decide to edit the document, follow these steps:

1.Click the Office button in the upper-left corner of the screen.

2.Click Prepare, and then click Mark as Final.

3.When the confirmation dialog box opens, click Yes, and continue working.

4.When you have completed your editing, sign the document again.

Adding a signature line when signing a Microsoft Word or Microsoft Excel document

Privacy Manager allows you to add a signature line when you sign a Microsoft Word or Microsoft Excel document:

1.In Microsoft Word or Microsoft Excel, create and save a document.

2.Click the Home menu.

3.Click the down arrow next to Sign and Encrypt, and then click Add Signature Line Before Signing.

NOTE: A check mark is displayed next to Add Signature Line Before Signing when this option is selected. By default, this option is enabled.

4.Click the down arrow next to Sign and Encrypt, and then click Sign Document.

5.Authenticate using your chosen security login method.

Adding suggested signers to a Microsoft Word or Microsoft Excel document

You can add more than one signature line to your document by appointing suggested signers. A suggested signer is a user who is designated by the owner of a Microsoft Word or Microsoft Excel document to add a signature line to the document. Suggested signers can be you or another person who you want to sign your document. For example, if you prepare a document that needs to be signed by all members of your department, you can include signature lines for those users at the bottom of the final page of the document, with instructions to sign by a specific date.

62 Chapter 6 Privacy Manager for HP ProtectTools (select models only)

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Contents HP ProtectTools First Edition January Document Part Number Table of contents HP ProtectTools Security Manager Drive Encryption for HP ProtectTools select models only File Sanitizer for HP ProtectTools 100 107 102112 Application Features Introduction to securityHP ProtectTools features Module Key featuresHP ProtectTools features Credential Manager for HP ProtectTools Drive Encryption for HP ProtectToolsDevice Access Manager for HP ProtectTools File Sanitizer for HP ProtectToolsComputrace for HP ProtectTools formerly LoJack Pro Privacy Manager for HP ProtectToolsEmbedded Security for HP ProtectTools select models only Page Achieving key security objectives Restricting access to sensitive dataProtecting against targeted theft Creating strong password policies Additional security elements Managing HP ProtectTools passwordsAssigning security roles Additional security elements Creating a secure password Backing up and restoring HP ProtectTools credentialsGetting started with the Setup Wizard Page HP ProtectTools Security Manager Administrative Console Opening HP ProtectTools Administrative Console Using Administrative Console Security Users CredentialsSetting up authentication for your computer Configuring your systemLogon Policy Managing users SettingsSession Policy SpareKey CredentialsFingerprints Smart card FaceGeneral tab Configuring your applicationsUpdates and Messages Applications tabHP ProtectTools Security Manager Opening Security Manager Using the Security Manager dashboard HP ProtectTools desktop gadget Security Applications StatusBlue-OK Password Manager My LogonsAdding logons Editing logons Organizing logons into categories Using the Logons menuManaging your logons Assessing your password strength Password Manager icon settingsClick Add Logon VeriSign Identity Protection VIPClick Continue Changing your Windows password SettingsCredential Manager Setting up your SpareKey Enrolling your fingerprintsUnder Central Management, click Setup Wizard Setting up a smart cardClick the Administration tab Initializing the smart cardConfiguring the smart card Enrolling scenes for face logonAdvanced User Settings Click Create PINClick OK HP ProtectTools Security Manager Your personal ID card Setting your preferencesFingerprint tab Show scan quality feedback Backing up and restoring your dataClick Back up data Click Restore data Drive Encryption for HP ProtectTools select models only Opening Drive Encryption Activating Drive Encryption for standard hard drives Click FeaturesGeneral tasks Activating Drive Encryption for self-encrypting drivesSoftware encryption Hardware encryptionDeactivating Drive Encryption Logging in after Drive Encryption is activatedPcmcia readers Smart cardsUSB readers Displaying encryption status Click SettingsProtect your data by encrypting your hard drive Under My Data, click Drive EncryptionManaging Drive Encryption administrator task Advanced tasksRecovering encryption keys Backup and recovery administrator taskBacking up encryption keys Privacy Manager for HP ProtectTools select models only Opening Privacy Manager Requesting a Privacy Manager Certificate Setup proceduresManaging Privacy Manager Certificates Click Request a Privacy Manager CertificateSetting up a Privacy Manager Certificate Importing a third-party certificateRenewing a Privacy Manager Certificate Setting a default Privacy Manager CertificateViewing Privacy Manager Certificate details Click Certificate detailsRevoking your Privacy Manager Certificate Deleting a Privacy Manager CertificateRestoring a Privacy Manager Certificate Click AdvancedAdding Trusted Contacts Managing Trusted ContactsAdding a Trusted Contact Adding Trusted Contacts using Microsoft Outlook contacts Deleting a Trusted Contact Viewing Trusted Contact detailsChecking revocation status for a Trusted Contact Configuring Privacy Manager for Microsoft Outlook Using Privacy Manager in Microsoft OutlookSigning and sending an e-mail message Sealing and sending an e-mail message Using Privacy Manager in a Microsoft Office 2007 documentViewing a sealed e-mail message Configuring Privacy Manager for Microsoft Office Signing a Microsoft Office documentEncrypting a Microsoft Office document Adding a suggested signers signature lineSending an encrypted Microsoft Office document Removing encryption from a Microsoft Office documentViewing a signed Microsoft Office document Viewing an encrypted Microsoft Office document Backing up Privacy Manager Certificates and Trusted Contacts Restoring Privacy Manager Certificates and Trusted ContactsCentral administration of Privacy Manager File Sanitizer for HP ProtectTools Shredding Free space bleaching Opening File Sanitizer Setting a shred schedule Setting a free space bleaching scheduleCustomizing a shred profile Selecting or creating a shred profileSelecting a predefined shred profile High Security Medium Security Low SecurityCustomizing a simple delete profile Page Using a key sequence to initiate shredding Manually shredding one asset Using the File Sanitizer iconManually shredding all selected items Viewing the log files Manually activating free space bleachingAborting a shred or free space bleaching operation Click Bleach NowDevice Access Manager for HP ProtectTools select models only Opening Device Access Manager Configuring device access Simple ConfigurationDevice Class Configuration Starting the background servicePage Allowing access for a user or a group Denying access to a user or groupDevice class All devices Individual device Allowing access to a specific device for one user of a group Removing settings for a user or a group Jita ConfigurationResetting the configuration Creating a Jita for a user or group Creating an extendable Jita for a user or groupDisabling a Jita for a user or group Advanced Settings Device Administrators groupESATA Support Unmanaged Device ClassesPage Theft recovery Go to https//cc.absolute.comEmbedded Security for HP ProtectTools select models only Enabling the embedded security chip in Computer Setup Initializing the embedded security chip Setting up the basic user account Encrypting files and folders Using the personal secure driveSending and receiving encrypted e-mail Changing the Basic User Key password Restoring certification data from the backup file Creating a backup fileBacking up and restoring Changing the owner password Resetting a user passwordMigrating keys with the Migration Wizard Localized password exceptions Page Bios Special key handlingBios What to do when a password is rejected Glossary Emergency recovery archive Cryptographic service provider CSPDevice access control policy CryptographyFingerprint Power-on authenticationEncryption File System EFS Free space bleachingRevocation password RebootRestore Sata device modeToken Windows administratorSuggested signer Trusted ContactIndex Jita FacePage

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