The maximum number of characters that a name can have in a phone book entry is 16. Only 12 of these characters are displayed on the product control panel, because four characters are used to display the phone book entry number (for example, 011:).
The maximum number of characters that a telephone number can have is 50. This includes special characters that are used to insert pauses into the dial sequence.
Figure 2-6HP Toolbox FX Fax folder – Fax Phone Book pane
Use the Fax Phone Book page to add or remove individuals or groups on your speed-dial list, import phone books from a variety of sources, and update and maintain the contact list.
●To add an individual contact to the speed-dial list, select the row of the speed-dial number that you want to specify. Type the contact name in the Contact name window. Type the fax number in the Fax number window. Click Add.
●To add a group of contacts to the speed-dial list, select the row of the speed-dial number that you want to specify. Click Add/Group. Double-click a contact name from the list on the left to move it to the group list on the right, or select a name on the left and then click the appropriate arrow to move it to the group list on the right. You can also use those two methods to move names from right to left. When you have created a group, type a name in the Group name window, and then click Apply.
●To edit an existing individual speed-dial entry, click anywhere on the row containing the contact name to select it, and then click Update. Make any required changes, and then click Apply.
●To edit an existing group speed-dial entry, click anywhere on the row containing the group name to select it, and then click Update Group. Make any required changes, and then click Apply.
●To delete an entry from the speed-dial list, select the item and then click Delete.
●To move speed-dial entries, select the entry and then click Move, or select Move and then specify the entry in the dialog box. Either select Next empty row or specify the number of the row where you want to move the entry.
NOTE: If you specify a row that is occupied, then the new entry will overwrite the existing entry.
