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Konica Minolta 920 manual Protect and Delete Data After Use

Models: 920

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Protect and Delete Data After Use

3 Protect and Delete Data After Use

Data from each mode (copy / scan / printer) will be temporarily saved in memory or on the HDD, and it will be deleted unless it is moved to a Box.

Data is compressed using a special method, so it cannot be decompressed externally.

When deleting compressed data, a part of it will be destroyed or overwritten to prevent decompression.

-Data saved temporarily in memory will be overwritten by unavailable data (NA) when the job is interrupted or ended.

-Data saved in several areas of memory will be overwritten simultaneous- ly.

-Data in the Box will be overwritten when a delete order is issued.

-If data is sent externally, it will be overwritten when the transmission is complete.

-If the administrator issues a delete order for each Box, it will be overwrit- ten.

bizhub PRO 920

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Konica Minolta 920 manual Protect and Delete Data After Use

Contents

Security User Authentication in Enhanced Security ModeAdministrator Security Functions User’s GuidePage Security bizhub PROUser’s Guide ACKNOWLEDGEMENTS Copyright 2005 KONICA MINOLTA BUSINESS TECHNOLOGIES, Inc EXEMPTIONNo part of this manual may be used or duplicated without permission bizhub PRO 920 User’s Guide - Network Scanner Composition of User’s Guidebizhub PRO 920 User’s Guide - POD Administrator’s Reference bizhub PRO 920 User’s Guide - CopierPage Security Functions ContentsAdministrator Security Functions User Authentication in Enhanced Security ModePage Environments in which Enhanced Security mode is recommended 1 Security FunctionsNormal mode Enhanced Security modebizhub PRO Creating a secure environment2.1 Description of Enhanced Security mode 2 Enhanced Security Mode2.2 Data protected by Enhanced Security mode Data that is not protected in Enhanced Security modeTo turn Enhanced Security mode ON/OFF Detail 2.3 Display when Enhanced Security mode is ONThe Administrator can turn Enhanced Security mode ON/OFF Enhanced Security ModeEnhanced Security Mode Scanner Basic Screenbizhub PRO 3 Protect and Delete Data After Use 4.1 Description of user authentication 4 User Authentication in Enhanced Secu- rity Mode4.2 To register a new user User Authentication in Enhanced Security Mode The New User Registration Screen will be displayed 5 Touch 3 User Authentication SettingThe User Authentication Setting Screen will be displayed 6 Touch New Registerbizhub PRO 7 Touch User Number, User Name, Password, or Account Name todisplay each subsequent screen, then make the desired setting User Authentication in Enhanced Security ModeUser Authentication in Enhanced Security Mode bizhub PROTo enter the User Name, touch User Name on the New User Reg- istration Screen. Enter the desired user name from the screen key- pad. Touch OK to return to the New User Registration Screen 4.3 To change a user data ProcedureDetail 3 Enter the password User Authentication in Enhanced Security Mode2 Touch 6 Administrator Setting The Input Administrator Password Screen will be displayedUser Authentication in Enhanced Security Mode 6 Touch the user name key to be changedThe User Count Screen will be displayed 7 Touch Change The Change Registered User Data Screen will be displayedUser Authentication in Enhanced Security Mode bizhub PROTo change the user name, touch User Name on the User Registra- tion Screen. Enter the desired user name from the screen keypad. Touch OK to return to the Change Registered User Data Screen 4.4 To delete a user ProcedureDetail 3 Enter the password User Authentication in Enhanced Security Mode2 Touch 6 Administrator Setting The Input Administrator Password Screen will be displayed5 Touch 3 User Authentication Setting 6 Touch the user name key to be deletedThe User Count Screen will be displayed 7 Touch Delete User Authentication in Enhanced Security ModeDetail 4.5 To change password by userDetail ReminderUser Authentication in Enhanced Security Mode 2 Touch 1 System Setting The System Setting Screen will be displayed3 Touch 7 Change User Password The User Authentication Screen will be displayedTouch User Name to display the Input User Name Screen 5 Enter your current passwordTouch Password to display the Input User Password Screen 4 Enter your user nameEnter your new password, then touch OK The Change User Password Screen will be displayed6 Enter your new password Touch New Password to display the Input New Password ScreenThe System Setting Screen will be restored Touch Check Input to display the Re-input New Password ScreenEnter your new password once more for confirmation, then touch OK The Change User Password Screen will be restored 7 Touch OK5.1 Store the data in a Box while Copying 5 HDD Store Function in Enhanced Secu- rity ModeTouch User Name to display the Input User Name Screen ProcedureTouch Password to display the Input User Password Screen HDD Store Function in Enhanced Security ModeThe Store Box Selection Screen will be displayed 2 Touch OK on the User Authentication ScreenThe Copy Basic Screen will be displayed 3 Touch Box on the Copy Basic Screen6 Enter the file name, then touch OK The Basic Screen will be restored4 Select the desired personal Box, then touch OK 5 Touch Store The Input File Name Screen will be displayed5.2 Store scanned data in a Box ProcedureDetail bizhub PRO 2 Touch Store The User Authentication Screen will be displayedHDD Store Function in Enhanced Security Mode Touch User Name to display the Input User Name ScreenHDD Store Function in Enhanced Security Mode 4 Touch OK on the User Authentication ScreenThe Image Data Store Site Selection Screen will be displayed Touch Password to display the Input User Password Screen7 Touch Store The Input File Name Screen will be displayed HDD Store Function in Enhanced Security Mode 5 Touch Scan to HDDThe HDD Box List Screen will be displayed 6 Select the desired personal Box, then touch OKHDD Store Function in Enhanced Security Mode 5.3 Recall/Delete data in a Box ProcedureDetail bizhub PRO The User Authentication Screen will be displayedHDD Store Function in Enhanced Security Mode Touch User Name to display the Input User Name ScreenHDD Store Function in Enhanced Security Mode The Recall Box Selection Screen will be displayedTouch Password to display the Input User Password Screen 4 Touch OK on the User Authentication ScreenHDD Store Function in Enhanced Security Mode Page Detail 5.4 Output data in the Secure BoxSecure printing using a PC Outputting secure printing using a PC printing on the machinebizhub PRO Touch Password to display the Input User Password ScreenHDD Store Function in Enhanced Security Mode Touch User Name to display the Input User Name ScreenHDD Store Function in Enhanced Security Mode 7 Enter the secure password setup in secure printing5 Touch Secure to display the Secure Box List Screen 4 Touch OK on the User Authentication Screen10 Secure printing will start 8 Touch OK The Secure File List Screen will be displayed9 Select the desired secure file Touch the desired secure file key, then touch6.1 Turn Enhanced Security mode ON/OFF 6 Administrator Security Functions2 Touch 6 Administrator Setting 4 Touch 7 Security SettingThe Security Setting Screen will be displayed Administrator Security FunctionsThe Restart Confirmation popup screen will appear 7 Touch Yes Administrator Security Functions 5 Touch 3 Enhance Security ModeThe machine will restart and the new setting will be activated 6 Turn Enhanced Security mode ON or OFFDetail 6.2 HDD lock passwordReminder Detail1 Press Utility/Counter on the control panel Administrator Security Functions2 Touch 6 Administrator Setting The Input Administrator Password Screen will be displayed3 Enter the password 5 Touch 2 HDD Manage SettingThe HDD Manage Setting Screen will be displayed Administrator Security FunctionsAdministrator Security Functions 6 Touch 3 HDD Lock Password Changing Touch Check Input to display the Re-input New Password Screen 8 Enter new passwordAdministrator Security Functions Touch New Password to display the Input New Password Screenbizhub PRO Enter new password once more for confirmation, then touch OKAdministrator Security Functions The Change HDD Lock Password Screen will be restoredDetail 6.3 Print audit logProcedure Detail3 Enter the password Administrator Security Functions 2 Touch 6 Administrator Setting4 Touch 1 System Setting The System Setting Screen will be displayed The Input Administrator Password Screen will be displayed7 Press Start on the control pan- el Administrator Security Functions 5 Touch 4 Print Management ListThe Print Management List Screen will be displayed 6 Touch 5 Audit Log Report, then touch COPY8 Touch Management List to restore the Print Management List Screen Administrator Security Functionsbizhub PRO Audit Log Information 6.4 Analyze audit log6.5 Table of items saved in audit log Specify unauthorized actions password authentication Actions to take if unauthorized operations are found Index Page Enhanced Security Mode Administrator Security FunctionsUser Authentication in Enhanced Security Mode Security Functions7 Index Box HDD lock password HDD store function Normal modePage Page 2005.7 57GN970702005