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Konica Minolta 920 manual Actions to take if unauthorized operations are found

Models: 920

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Administrator Security Functions

Actions to take if unauthorized operations are found

-If it’s found that a password has been leaked after analyzing the audit log, change the password immediately.

-It’s possible that a password may have been tampered with and legiti- mate users cannot access a box. The administrator must contact the user to confirm the situation, and if that’s the case, the administrator must change the password and delete the data saved in the box.

-If you cannot find documents that should be in a box or if you find a doc- ument with changed content, unauthorized actions may have occurred. Similar countermeasures are needed.

60	bizhub PRO 920

Page 68

Image 68

Konica Minolta 920 manual Actions to take if unauthorized operations are found

Contents

User Authentication in Enhanced Security Mode Administrator Security FunctionsUser’s Guide SecurityPage User’s Guide Securitybizhub PRO No part of this manual may be used or duplicated without permission ACKNOWLEDGEMENTSCopyright 2005 KONICA MINOLTA BUSINESS TECHNOLOGIES, Inc EXEMPTION Composition of User’s Guide bizhub PRO 920 User’s Guide - POD Administrator’s Referencebizhub PRO 920 User’s Guide - Copier bizhub PRO 920 User’s Guide - Network ScannerPage Contents Administrator Security FunctionsUser Authentication in Enhanced Security Mode Security FunctionsPage 1 Security Functions Normal modeEnhanced Security mode Environments in which Enhanced Security mode is recommendedCreating a secure environment bizhub PRO2 Enhanced Security Mode 2.1 Description of Enhanced Security modeTo turn Enhanced Security mode ON/OFF 2.2 Data protected by Enhanced Security modeData that is not protected in Enhanced Security mode 2.3 Display when Enhanced Security mode is ON The Administrator can turn Enhanced Security mode ON/OFFEnhanced Security Mode Detailbizhub PRO Enhanced Security ModeScanner Basic Screen 3 Protect and Delete Data After Use 4 User Authentication in Enhanced Secu- rity Mode 4.1 Description of user authentication4.2 To register a new user User Authentication in Enhanced Security Mode 5 Touch 3 User Authentication Setting The User Authentication Setting Screen will be displayed6 Touch New Register The New User Registration Screen will be displayed7 Touch User Number, User Name, Password, or Account Name to display each subsequent screen, then make the desired settingUser Authentication in Enhanced Security Mode bizhub PROTo enter the User Name, touch User Name on the New User Reg- istration Screen. Enter the desired user name from the screen key- pad. Touch OK to return to the New User Registration Screen User Authentication in Enhanced Security Modebizhub PRO Detail 4.3 To change a user dataProcedure User Authentication in Enhanced Security Mode 2 Touch 6 Administrator SettingThe Input Administrator Password Screen will be displayed 3 Enter the password6 Touch the user name key to be changed The User Count Screen will be displayed 7 Touch ChangeThe Change Registered User Data Screen will be displayed User Authentication in Enhanced Security ModeTo change the user name, touch User Name on the User Registra- tion Screen. Enter the desired user name from the screen keypad. Touch OK to return to the Change Registered User Data Screen User Authentication in Enhanced Security Modebizhub PRO Detail 4.4 To delete a userProcedure User Authentication in Enhanced Security Mode 2 Touch 6 Administrator SettingThe Input Administrator Password Screen will be displayed 3 Enter the password6 Touch the user name key to be deleted The User Count Screen will be displayed 7 Touch DeleteUser Authentication in Enhanced Security Mode 5 Touch 3 User Authentication Setting4.5 To change password by user DetailReminder Detail2 Touch 1 System Setting The System Setting Screen will be displayed 3 Touch 7 Change User PasswordThe User Authentication Screen will be displayed User Authentication in Enhanced Security Mode5 Enter your current password Touch Password to display the Input User Password Screen4 Enter your user name Touch User Name to display the Input User Name ScreenThe Change User Password Screen will be displayed 6 Enter your new passwordTouch New Password to display the Input New Password Screen Enter your new password, then touch OKTouch Check Input to display the Re-input New Password Screen Enter your new password once more for confirmation, then touch OKThe Change User Password Screen will be restored 7 Touch OK The System Setting Screen will be restored5 HDD Store Function in Enhanced Secu- rity Mode 5.1 Store the data in a Box while CopyingProcedure Touch Password to display the Input User Password ScreenHDD Store Function in Enhanced Security Mode Touch User Name to display the Input User Name Screen2 Touch OK on the User Authentication Screen The Copy Basic Screen will be displayed3 Touch Box on the Copy Basic Screen The Store Box Selection Screen will be displayedThe Basic Screen will be restored 4 Select the desired personal Box, then touch OK5 Touch Store The Input File Name Screen will be displayed 6 Enter the file name, then touch OKDetail 5.2 Store scanned data in a BoxProcedure 2 Touch Store The User Authentication Screen will be displayed HDD Store Function in Enhanced Security ModeTouch User Name to display the Input User Name Screen bizhub PRO4 Touch OK on the User Authentication Screen The Image Data Store Site Selection Screen will be displayedTouch Password to display the Input User Password Screen HDD Store Function in Enhanced Security ModeHDD Store Function in Enhanced Security Mode 5 Touch Scan to HDD The HDD Box List Screen will be displayed6 Select the desired personal Box, then touch OK 7 Touch Store The Input File Name Screen will be displayedHDD Store Function in Enhanced Security Mode Detail 5.3 Recall/Delete data in a BoxProcedure The User Authentication Screen will be displayed HDD Store Function in Enhanced Security ModeTouch User Name to display the Input User Name Screen bizhub PROThe Recall Box Selection Screen will be displayed Touch Password to display the Input User Password Screen4 Touch OK on the User Authentication Screen HDD Store Function in Enhanced Security ModeHDD Store Function in Enhanced Security Mode Page 5.4 Output data in the Secure Box Secure printing using a PCOutputting secure printing using a PC printing on the machine DetailTouch Password to display the Input User Password Screen HDD Store Function in Enhanced Security ModeTouch User Name to display the Input User Name Screen bizhub PRO7 Enter the secure password setup in secure printing 5 Touch Secure to display the Secure Box List Screen4 Touch OK on the User Authentication Screen HDD Store Function in Enhanced Security Mode8 Touch OK The Secure File List Screen will be displayed 9 Select the desired secure fileTouch the desired secure file key, then touch 10 Secure printing will start6 Administrator Security Functions 6.1 Turn Enhanced Security mode ON/OFF4 Touch 7 Security Setting The Security Setting Screen will be displayedAdministrator Security Functions 2 Touch 6 Administrator SettingAdministrator Security Functions 5 Touch 3 Enhance Security Mode The machine will restart and the new setting will be activated6 Turn Enhanced Security mode ON or OFF The Restart Confirmation popup screen will appear 7 Touch Yes6.2 HDD lock password ReminderDetail DetailAdministrator Security Functions 2 Touch 6 Administrator SettingThe Input Administrator Password Screen will be displayed 1 Press Utility/Counter on the control panel5 Touch 2 HDD Manage Setting The HDD Manage Setting Screen will be displayedAdministrator Security Functions 3 Enter the passwordAdministrator Security Functions 6 Touch 3 HDD Lock Password Changing 8 Enter new password Administrator Security FunctionsTouch New Password to display the Input New Password Screen Touch Check Input to display the Re-input New Password ScreenEnter new password once more for confirmation, then touch OK Administrator Security FunctionsThe Change HDD Lock Password Screen will be restored bizhub PRO6.3 Print audit log ProcedureDetail DetailAdministrator Security Functions 2 Touch 6 Administrator Setting 4 Touch 1 System Setting The System Setting Screen will be displayedThe Input Administrator Password Screen will be displayed 3 Enter the passwordAdministrator Security Functions 5 Touch 4 Print Management List The Print Management List Screen will be displayed6 Touch 5 Audit Log Report, then touch COPY 7 Press Start on the control pan- elbizhub PRO 8 Touch Management List to restore the Print Management List ScreenAdministrator Security Functions 6.4 Analyze audit log Audit Log Information6.5 Table of items saved in audit log Specify unauthorized actions password authentication Actions to take if unauthorized operations are found Index Page Administrator Security Functions User Authentication in Enhanced Security ModeSecurity Functions Enhanced Security Mode7 Index HDD lock password HDD store function Normal mode BoxPage Page 2005.7 57GN970702005