Main
Contents
Additional printer setup..................................................................23
Minimizing your printer's environmental impact.....................43
Loading paper and specialty media.............................................48
Paper and specialty media guide..................................................58
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Scanning to an FTP address.........................................................108
Scanning to a computer or USB flash memory device...........110
Clearing jams...................................................................................114
Understanding printer menus.....................................................122
Understanding printer messages...............................................162
Maintaining the printer.................................................................176
Administrative support.................................................................204
Troubleshooting.............................................................................206
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Safety information
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Learning about the printer
Finding information about the printer
Setup
information
Wireless Setup Guide
Selecting a location for the printer
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Printer configurations
Basic models
Basic functions of the scanner
Understanding the ADF and scanner glass
Using the ADF
Using the scanner glass
Understanding the printer control panel
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Additional printer setup
Installing internal options
Available options
Memory cards
Installing a memory card
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Installing a flash memory or font card
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Installing hardware options
Installing an optional tray or drawer
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Attaching cables
Verifying printer setup
Printing menu settings pages
Printing a network setup page
Setting up the printer software
Installing printer software
Using the World Wide Web
Updating available options in the printer driver
Setting up wireless printing
Information you will need to set up the printer on a wireless network
Installing the printer on a wireless network (Windows)
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Installing the printer on a wireless network (Macintosh)
Prepare to configure the printer
Enter the printer information
Configure the printer for wireless access
Configure your computer to use the printer wirelessly
Installing the printer on a wired network
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Minimizing your printer's environmental impact
Saving paper and toner
Using recycled paper and other office papers
Unacceptable paper examples
Conserving supplies
Use both sides of the paper
Place multiple pages on one sheet of paper
Check your first draft for accuracy
Avoid paper jams
Saving energy
Using Eco-Mode
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Reducing printer noise
Adjusting Power Saver
Recycling
Recycling Lexmark products
Recycling Lexmark packaging
Returning Lexmark cartridges for reuse or recycling
Loading paper and specialty media
Linking and unlinking trays
Linking trays
Unlinking trays
Assigning a Custom Type name
Setting the Paper Size and Paper Type
Configuring Universal paper settings
Specify a unit of measurement
Specify the paper height and width
Loading the standard 250-sheet tray and optional 550-sheet tray
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Loading the 650-sheet duo drawer
Using the multipurpose feeder
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Using the manual feeder
For Windows users
For Macintosh users
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Paper and specialty media guide
Paper guidelines
Paper characteristics
Weight
Curl
Unacceptable paper
Selecting paper
Selecting preprinted forms and letterhead
Storing paper
Supported paper sizes, types, and weights
Paper sizes supported by the printer
Paper types supported by the printer
Paper types and weights supported by the printer
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Paper capacities
Input capacities
Output capacity
Printing
Printing a document
For Windows users
For Macintosh users
Printing on specialty media
Tips on using letterhead
Printing
Tips on using transparencies
Tips on using envelopes
Tips on using paper labels
Tips on using card stock
Printing from a flash drive
Supported flash drives and file types
Printing photos from a PictBridge-enabled digital camera
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Printing information pages
Printing a font sample list
Printing a directory list
Printing the print quality test pages
Canceling a print job
Canceling a print job from the printer control panel
Canceling a print job from the computer
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Copying
Making copies
Making a quick copy
Copying using the ADF
Copying using the scanner glass
Copying photos
Copying on specialty media
Copying to transparencies
Copying to letterhead
Customizing copy settings
Copying from one size to another
Making copies using paper from a selected tray
Copying on both sides of the paper (duplexing)
Reducing or enlarging copies
Making a copy lighter or darker
Adjusting copy quality
Collating copies
Placing separator sheets between copies
Copying multiple pages onto a single sheet
Canceling a copy job
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Improving copy quality
E-mailing
Getting ready to e-mail
Setting up the e-mail function
Setting up the address book
Creating an e-mail shortcut using the Embedded Web Server
E-mailing a document
Sending an e-mail using the keypad
Using the address book
Manually entering an e-mail address
Sending an e-mail using a shortcut number
Sending an e-mail using the address book
Canceling an e-mail
Faxing
Getting the printer ready to fax
Initial fax setup
Using the printer control panel for fax setup
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Choosing a fax connection
Connecting to an analog telephone line
Connecting to a DSL service
Connecting to a PBX or ISDN system
Connecting to a Distinctive Ring Service
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Connecting to an adapter for your country or region
Countries or regions except Germany
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Germany
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Connecting to a computer with a modem
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Setting the outgoing fax name and number
Setting the date and time
Turning daylight saving time on or off
Sending a fax
Sending a fax using the printer control panel
Sending a fax using the computer
For Mac OS X version 10.2 and 10.3 users
For Mac OS X version 10.4 or later users
Creating shortcuts
Creating a fax destination shortcut using the Embedded Web Server
Creating a fax destination shortcut using the printer control panel
Using shortcuts and the address book
Using fax destination shortcuts
Using the address book
Customizing fax settings
Changing the fax resolution
Making a fax lighter or darker
Sending a fax at a scheduled time
Viewing a fax log
Canceling an outgoing fax
Understanding fax options
Original Size
Content
Sides (Duplex)
Resolution
Improving fax quality
Forwarding a fax
Scanning to an FTP address
Scanning to an FTP address
Scanning to an FTP address using the keypad
Scanning to an FTP address using a shortcut number
Creating an FTP shortcut using the Embedded Web Server
Scanning to a computer or USB flash memory device
Scanning to a computer
Scanning to a USB flash memory device
Understanding scan to computer options
Sides (Duplex)
Darkness
Improving scan quality
Using the Scan Center software
Using the ScanBack utility
Using the ScanBack Utility
Clearing jams
Avoiding jams
Paper tray recommendations
Paper recommendations
Envelope recommendations
Understanding jam numbers and locations
200 paper jam
201 paper jam
202 paper jam
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230 paper jam
235 paper jam
242 and 243 paper jams
250 paper jam
290 paper jam
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Understanding printer menus
Menus list
Supplies menu
Paper menu
Default Source menu
Size/Type menu
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Paper Texture menu
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Paper Weight menu
Paper Loading menu
Note: Certain options are not available on selected printer models.
Custom Types menu
Custom Scan Sizes menu
Universal Setup menu
Reports menu
Reports menu
Note: When you select a menu item from the Reports menu, the indicated report prints.
Network/Ports
Active NIC menu
Network menu
Wireless menu
USB menu
Settings menu
General Settings menu
Copy Settings menu
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Fax Settings menu
General Fax Settings
Fax Send Settings
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Fax Receive Settings
Fax Log Settings
Speaker Settings
Distinctive Rings
Flash Drive menu
Flash Drive menu
Scan Settings
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Print Settings
Print Settings
Setup menu
Finishing menu
Note: Certain options are not available on selected printer models.
Quality menu
Utilities menu
PDF menu
PostScript menu
PCL Emul menu
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Image menu
PictBridge menu
Set Date and Time
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Understanding printer messages
List of status and error messages
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51 Defective flash detected
52 Not enough free space in flash memory for resources
53 Unformatted flash detected
54 Network <x> Software Error
56 Standard USB Port Disabled
58 Too many trays attached
58 Input config error
59 Incompatible tray <x>
82 Replace waste toner box
82.yy Waste toner box missing
88.yy <color> Cartridge is low
88.yy Replace <color> Cartridge
150 displayed
200.yy Paper jam <area name>
201.yy Paper jam <area name>
24x Paper Jam Check Tray <x>
250.yy Paper jam <area name>
290292 ADF Scanning Jams
293 Paper Missing
293.02 Flatbed Cover Open
294 ADF Jam
840.01 Scanner Disabled
840.02 Scanner Auto Disabled
940.01
941.01
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Maintaining the printer
Storing supplies
Checking the status of supplies
Checking the status of supplies from the printer control panel
Checking the status of supplies from a network computer
Ordering supplies
Ordering toner cartridges
Ordering imaging kits
Ordering a waste toner bottle
Maintaining the printer
Replacing supplies
Replacing the waste toner bottle
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Replacing a black imaging kit
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Replacing a black and color imaging kit
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Replacing a toner cartridge
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Replacing a developer unit
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Cleaning the exterior of the printer
Cleaning the scanner glass
Moving the printer
Before moving the printer
Moving the printer to another location
Shipping the printer
Administrative support
Finding advanced networking and administrator information
Restoring the factory default settings
Using the Embedded Web Server
Setting up e-mail alerts
Viewing reports
Troubleshooting
Solving basic printer problems
Solving printing problems
Multiple-language PDFs do not print
Printer control panel display is blank or displays only diamonds
Jobs do not print
MAKE SURE THE PRINTER IS READY TO PRINT
CHECK TO SEE IF THE STANDARD EXIT BIN IS FULL
CHECK TO SEE IF THE PAPER TRAY IS EMPTY
MAKE SURE THE PRINTER IS CONNECTED TO THE NETWORK
Job prints from the wrong tray or on the wrong paper
Incorrect or strange characters print
Tray linking does not work
LOAD THE SAME SIZE AND TYPE OF PAPER
Solving copy problems
Copier does not respond
Scanner unit does not close
Poor copy quality
THE SCANNER GLASS MAY BE DIRTY
THE COPY IS TOO LIGHT OR TOO DARK
CHECK THE QUALITY OF THE ORIGINAL DOCUMENT
Solving scanner problems
Checking an unresponsive scanner
Scan was not successful
CHECK THE CABLE CONNECTIONS
Make sure the network or USB cable is securely connected to the computer and the printer.
AN ERROR MAY HAVE OCCURRED IN THE PROGRAM
Turn off and then restart the computer.
Solving fax problems
Caller ID is not shown
Cannot send or receive a fax
CHECK THE PRINTER CONNECTIONS
CHECK THE TELEPHONE WALL JACK
R
CHECK FOR A DIAL TONE
TEMPORARILY DISCONNECT OTHER EQUIPMENT
CHECK FOR JAMS
TEMPORARILY DISABLE CALL WAITING
VOICE MAIL SERVICE MAY BE INTERFERING WITH THE FAX TRANSMISSION
THE PRINTER MEMORY MAY BE FULL
Can receive but not send faxes
MAKE SURE THE PRINTER IS IN FAX MODE
MAKE SURE THE DOCUMENT IS LOADED PROPERLY
MAKE SURE THE SHORTCUT NUMBER IS SET UP PROPERLY
Solving option problems
Option does not operate correctly or quits after it is installed
RESET THE PRINTER
CHECK TO SEE IF THE OPTION IS CONNECTED TO THE PRINTER
1 2 3
MAKE SURE THE OPTION IS SELECTED
Drawers MAKE SURE THE PAPER IS LOADED CORRECTLY
1 2 3 4 5
RESET THE PRINTER
Multipurpose feeder CHECK THE MULTIPURPOSE FEEDER
Solving paper feed problems
Paper frequently jams
MAKE SURE THERE IS NOT TOO MUCH PAPER IN THE PAPER TRAY
Paper jam message remains after jam is cleared
Page that jammed does not reprint after you clear the jam
Solving print quality problems
Blank pages
PACKING MATERIAL MAY BE ON THE PRINT CARTRIDGE
Characters have jagged or uneven edges
Clipped images
CHECK THE GUIDES
Dark lines
Gray background
CHECK THE TONER DARKNESS SETTING
Incorrect margins
Light colored line, white line, or incorrectly colored line
THE IMAGING KIT MAY BE DEFECTIVE
Paper curl
HAS THE PAPER ABSORBED MOISTURE DUE TO HIGH HUMIDITY?
Print irregularities
THE FUSER MAY BE WORN OR DEFECTIVE
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CHECK THE DARKNESS, BRIGHTNESS, AND CONTRAST SETTINGS
2 3 4 5
6
MAKE SURE COLOR SAVER IS SET TO OFF
A TONER CARTRIDGE MAY BE LOW
Print is too dark
CALIBRATE THE COLOR
CHECK THE DARKNESS, BRIGHTNESS, AND CONTRAST SETTINGS
Solid color pages
MAKE SURE THE PRINT CARTRIDGE IS PROPERLY INSTALLED
THE PRINT CARTRIDGE MAY BE DEFECTIVE OR LOW ON TONER
Toner fog or background shading appears on the page
THE IMAGING KIT MAY BE WORN OR DEFECTIVE
CHECK THE PAPER TEXTURE SETTING
Toner specks
THE PRINT CARTRIDGE MAY BE DEFECTIVE
THERE IS TONER IN THE PAPER PATH
Transparency print quality is poor
Solving color quality problems
Color misregistration
CALIBRATE THE COLOR
2 3 4 5
FAQ about color printing
1 2
Manual Color menu
3 4 5 6
Embedded Web Server does not open
CHECK THE NETWORK CONNECTIONS
CHECK THE NETWORK SETTINGS
Contacting Customer Support
Notices
Product information
Edition notice
UNITED STATES GOVERNMENT RIGHTS
Trademarks
Federal Communications Commission (FCC) compliance information statement
Modular component notice
Noise emission levels
Waste from Electrical and Electronic Equipment (WEEE) directive
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Laser advisory label
Power consumption
Product power consumption
Power Saver
Off mode
Industry Canada compliance statement
Avis de conformit aux normes de lindustrie du Canada
Notice to users of the US telephone network: FCC requirements
Notice to users of the Canadian telephone network
Avis rserv aux utilisateurs du rseau tlphonique du Canada
Notice to users of the New Zealand telephone network
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Regulatory notices for wireless products
Exposure to radio frequency radiation
Industry Canada (Canada)
Industry Canada (Canada)
Notice to users in the European Union
Statement of Limited Warranty
Lexmark X543, X544, X544n, X544dn, X544dw, X544dtn, X546dtn
Lexmark International, Inc., Lexington, KY
Limited warranty
Limited warranty service
Extent of limited warranty
Limitation of liability
Additional rights
DEVICE PATENT LICENSE
LEXMARK SOFTWARE LIMITED WARRANTY AND LICENSE AGREEMENT
LEXMARK SOFTWARE LICENSE AGREEMENT
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4
5
a
b
c
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MICROSOFT CORPORATION NOTICES
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2
ADOBE SYSTEMS INCORPORATED NOTICE
Index
Numerics
A
B
C
D
E
F
G
H
I
J
L
P
Q
R
S
T
U
V
W
Y