(For Facsimile and Internet Fax)
Digital Color Imaging Systems
English
Operating Instructions
Conventions
Table of Contents
Chapter 1 Getting To Know Your Machine
Chapter 2 Basic Fax Transmission
Chapter 3 Convenient Fax Features
Chapter 4 Fax Reception
Chapter 5 Internet Fax
“Search”
Search
Emailing a Ledger-SizedDocument
“Ledger Email XMT”
“Delivery Notice”
Chapter 7 Program Destinations / Program Keys
Chapter 8 Reading Reports/Lists
Chapter 9 Solving Problems
Chapter 10 Appendix
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Menu Map
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Fax Transmission Procedure
3 Enter the fax number using the keypad, or select a destination
4 Press the Start key
Entering a Destination
Chapter
3 Press the Start key
Follow the step 1 and 2 on
page
„Use a Key Name
1 Follow the step 1 and 2 on page 14. 2 Select the Key Name tab
3 Select the desired destination
„Use Group Dialing
1 Follow the step 1 and 2 on page 14. 2 Select “Program/Group”
Program/Group
3 Select the button for the desired destination group
Searching for a Destination
„Search through the Address Book (Local Search)
1 Follow the step 1 and 2 on page 14. 2 Select “Search”
3 Enter the first letter you want to search for
4 Choose a destination, and then select “OK”
„Search through the LDAP Server (LDAP Search)
Follow the step 1 and 2 on page
4 Enter a search letter, and then select
Select “Search”
“Search”
5 Select “Fax Number” to display a list
Fax Number
7 Press the Start key
of destinations
6 Choose a destination, and then select “OK”
Redialing
1 Follow the step 1 and 2 on page 14. 2 Select “Redial”
Redial
3 Confirm that this is the fax number that
you want to send to, and then select “OK”
Transmission with Destination Monitoring
Talking to the Remote Party Before Transmission
Setting Original Quality
3 Select “Basic Menu”
4 Select “Quality Adj.”
5 Adjust the original quality, and then select “OK”
6 Select “Address Book”, and then select a destination
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Setting the Original Size
5 Choose the original size, and then
8 Press the Start key
6 Set “Quality Adj.” as required
Quality Adj
7 Select “Address Book”, and then select a destination
Transmitting 2-SidedOriginals
5 Select a binding position, and then select “OK”
Quality Adj
Verification Stamp
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Transmitting a Document Stored in Memory
6 Select “Address Book”, and then
4 Select “Memory”
5 Set “Quality Adj.” as required
Job Build and SADF
9 If you have another original(s), place
the next original(s) within 5 seconds after the last original is scanned
Direct Transmission
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Verifying Communication Status
Rotated Transmission
Batch Transmission
Getting an Outside Line Using PIN Code Access
Using Program Keys
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Canceling a Communication
To cancel Direct Transmission:
Dial Prefix
1 Press the Function key to open the Function Parameters screen
2 Select “Fax/Email Settings”
3 Select “04 Key Operator Mode”
4 Enter the key operator mode Password, and then select “OK”
5 Select “01 Fax Parameters”
Time Controlled Communication (Deferred)Conv nient Fax Features
5 Set the deferred time, and then select
“OK”
7 Select a destination
Deferred Polling
4 Enter a communication time, and then
3 Select “Polling” in “Deferred Comm.”
5 If a password is required, enter the password, and then select “OK”
6 Select a destination
Polling
5 Select a destination
6 Press the Start key
Storing Documents to be Polled
5 If a password is required, enter the
4 Select “Polled” in “Polling”
Polled
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Using a Mailbox (Confidential Communication)
Confidential Transmission
6 Enter the mailbox password (4-digit)
4 Select “Mail Box”
Mail Box
Select a destination
Confidential Polling
Select “Mail Box”
Select “Polling”
Enter the mailbox password (4-digit),and then select “OK”
Press the Start key
Storing Documents for Confidential
Enter the mailbox password (4-digit)
5 Select “Polled”
Printing a Received Confidential Document
„Confidential Reception Report
„Printing a Received Confidential Document
5 Enter the mailbox password (4-digit)
3 Select “Mail Box”
4 Select “Print File”
Print File
Deleting a Confidential Document
5 Enter the mailbox (4-digit)password
4 Select “Delete File”
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Sub-AddressCommunication
Sub-AddressedTransmission using Address Book
5 Enter a sub-address,and then select
4 Select “Sub Address Transmit”
6 Enter the password, and then select
7 Set “Quality Adj.” as required
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Sub-AddressedTransmission using Manual Dialing
6 Enter a sub-address
3 Set “Quality Adj.” as required
4 Enter the fax number using the keypad
Select “Sub-Address”
Password Communication
Password Transmission
6 Select “On”, and then select “OK”
4 Select “Select Mode”
8 Select a destination
5 Select “Password XMT”
Setting Password-ProtectedTransmission
Press the Function key to open the
6 Select “40-79”
Function Parameters screen
Select “Fax/Email Settings”
9 Select “On” or “Off”, and select “OK”
Printing Communication Journal
3 Select “More Menus”
4 Select “Select Mode”
5 Select “Comm. Journal”
6 Select “On”, “Off”, or “Inc Only”, and then select “OK”
Inc Only
Transmitting a Document with a Cover Sheet
5 Select “Cover Sheet”
Select “On”, and then select “OK”
Receiving Documents
Manual Reception
1 When your telephone rings, lift the external telephone handset
2 If a document is loaded on the ADF, remove it
3 When you hear a beep, press the Start key
4 Hang up the phone
Print Reduction and Duplex Recording
„When Print Reduction is Set to “Fixed”
Duplex Recording
Substitute Memory Reception
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Convenient Reception Features
Fax Forwarding
Password-Reception
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Receive to Memory
Programming Memory Reception
5 Select “On”, and then “OK”
3 Select “Select Mode”
4 Select “Receive to Memory”
Printing a Document Received in Memory
5 Select “Print”, and then “OK”
Print
Select “Select Mode”
Select “Receive to Memory”
6 If a password is pre-programmed
enter the password (4-digit),and then select “OK”
What is Internet Fax
„Routing
„Transmitting to a Fax via a Relay Station (Relay Transmission)
Using the Internet Fax Feature
What Internet Fax Can Do
Receiving Email
Inbound Routing
Relay Transmission
Message Delivery Notice (MDN)
„If the receiving station is an Internet Fax station
„If the receiving station is a computer
Direct Internet Fax Transmission (Using Direct SMTP)
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Tips for Internet Fax
„Dual Port Communication
„Transmission Resolution
„Receive Internet Email Messages
„Sending a Document to a PC via LAN
„Relay Transmission
Preparing to Use Internet Fax
„Sending Email (This machine Other Internet Fax machine or PC)
Sending an Email Procedure
Select “Email”
5. Press the Start key
Enter an Email Address by selecting
“Keyboard”, or select a pre
Keyboard
Entering an Email Address
Using the Onscreen Keyboard
2 Select “Email”
3 On the Email screen, select
“Keyboard”
4 Enter an Email Address, and then
„ Use a Key Name
2 Select a Key Name tab
3 Select the Email Address you want to send to
1 Follow the step 1 and 2 on page 106. 2 Select “Favorites”
1 Follow the step 1 and 2 on page 106. 2 Select “Program/Group”
3 Select the Group you want to send to
Searching for Destinations
4 Select the destination to which you
want to send to, and then select “OK”
3 Enter the character string you want to
search for
„Search through the LDAP server (LDAP Search)
Select “Global”
5 Select “Email”
4 Enter a name or characters to search, and then select “Search”
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Using Cc, Bcc and From
Setting Cc and Bcc
1 On the Email screen, select “Cc” or “Bcc”. (See page 107, and 116)
Bcc
2 Select an Email Address, and then select “Close”
Setting From field
1 On the Email screen, select “From”. (See page 107, and 116)
From
2 Enter a sender name, or select a
sender Email Address, and then select “Close”
Fax
Setting a File Type and a Filename
7 Enter a filename, and then select “OK”
8 Select “Address Book” and then, set an Email Address
Emailing a Ledger-SizedDocument
Select “Ledger Email XMT”
Set an Email Address
Setting Message Delivery Notice (MDN)
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When E-mailTransmission Fails
Using a Completion Notice
Receiving an Email
Receiving Email Manually
1 Press the Fax key
2 Check for incoming mail(s)
4 Select “Get Email”
Get Email
Receiving Email with the Program Key
2 Select “Program/Group”
3 Select the program key on which POP reception is pre-programmed
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Receiving an Email on a Computer
Opening Email
Inbound Routing
Routing Setup Flow
Configure your machine for Internet Fax (see page 104)
Set required parameters to “Valid” in Function Parameters
Program the transferring station in the address book
Program Internet Fax, or a remote computer as a transferring destination
Settings for Inbound Routing
Programming the Address Book for Inbound Routing
Press the Function key
5 Enter an Email address, and then
00 Address Book
6 Enter a station name, and then select “OK”
7 Enter a Key Name, and then select “OK”
8 Select “IFax”, and then select “OK”
IFax
9 Select whether to add the Email address to “Favorites”
10 To enable sub-addressedrouting
11 To enable routing by a numeric ID
enter a numeric ID, and then select “OK”
Using the Relay Feature
Relay Station
End Receiving Station(s)
„Example 2: Intranet Relaying Network
Computer (PC)
Mail Server
Setting up a Relayed Transmission Network
„What is the Hardware Configuration
„What is the Communication Charge
„How can I confirm the completion of a transmission
„How to Program
Example of a Relayed Transmission Network
Sample Entries in Address Book
„Table 1: Initial Sending Station (New York)
„Table 2: Relay Station (London)
„Table 3: Relay Station (Singapore)
Function Parameters for Relay Stations
Settings for Initial Sending Station
Adding End Receiving Stations for Relayed Transmission
4 Select “01 Add Telephone Number”
5 Enter a fax number, and then select
Select “00 Address Book”
6 Enter a station name, and then select
Select whether to add a station to
“Favorites”
Internet
Select a relay station or enter the
Relayed Transmission From Internet Fax
7 Select an end receiving station to which the relay station relays
Relayed Transmission From PC
sg-rly#8133111234@singapore.panasonic.co.sg
Convenient Application Software
„TIFF Converter
„TIFF Converter Mail Linking Program
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Result of Relayed Transmission
„Fax Relay Log Email
Useful Terms to Remember
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Editing a Communication ReservationHandli g CommunFilecation R servation Files
Displaying a Communication Reservation File List
5 Select or to display the
communication reservation file
3 Select “Edit File Mode”
Reading the Reservation Report
Editing Communication Reservations
5 Select or to display a
communication reservation file to be
edited, and then select “OK”
6 Edit the communication time, and then select “OK”
When the change completes, select “
7 Edit the destination
8 Select the destination, and then select “OK”
Deleting a Communication Reservation File
deleted, and then select “OK”
6 Select “Yes”
7 To return to standby, press the Reset key
Printing a Communication Reservation File
Adding Documents to a Communication Reservation File
1 Place the additional Document
6 Select or to display the
communication reservation file to
which you want to add documents
Resending an Incomplete Document
5 Select or to find the incomplete
file that you want to resend
6 Select the incomplete file that you
want to resend, and then select “OK”
Address Book
Adding a Fax Number into the Address Book
3 Select “00 Address Book”
Destinations
7 Enter Key Name, and then select
Program
8 Select whether to add the station to
9 Set the Email Address of a relay station, and then select “OK”
10 To enable sub-addressedrouting, enter a sub-address,and then select “OK”
Adding an Email Address to Address Book
5 Enter an Email Address, and select
Keys
9 Select whether to add the station to
Editing Address Book
5 Select the station you want to edit, and
Edit the station
4 Select “03 Modify Station”
Deleting a Destination from Address Book
5 Select the station you want to delete
from the address book, and then
4 Select “04 Delete Station”
Printing the Address Book List
5 Select “Start”, and then select “OK”
4 Select “00 Print Address Book List”
Program Keys
Setting for Program Dialing
5 Enter a program dial name, and then
3 Select “01 Program Keys”
6 Enter a Key Name, and then select
4 Select “02 Program Dial”
Program each desired feature
Setting for Group Dialing
5 Enter a group dialing name, and then
6 Enter Key Name, and then select
4 Select “01 Group Dial”
7 Select the destinations to be programmed, and then select “OK”
Editing a Group Dialing
4 Select “03 Modify Group Dial”
8 Select the destination to be programmed, and then select “OK”
Deleting the Program Key setting
5 Select a program Key, and then select
Select “Yes”
4 Select “04 Delete Program/GRP”
Printing the Program List
4 Select “00 Print Program List”
Programming Email Manual Reception on Program Keys
5 Select “05 Manual POP RCV”
6 Enter a POP Account name, and then
4 Select “5-9”
7 Enter a key name (program button
name), and then select “OK”
8 Enter the password, and then select “OK”
9 Select “Invalid” or “Valid”, and then select “OK”
Invalid
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Transaction Journal
Viewing Communication Results on Touch-PanelDisplay
2 Select “More Menus”
3 Select “Print Out”
5 Select “XMT Only (View)” or “All (View)”
6 When the verification completes, select “OK”
Reading Transaction Journal
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Communication Journal
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Address Book List
Reading Address Book List
Program List
Reading Program List
Fax Parameter List
Reading Fax Parameter List
Individual XMT Journal
Reading Individual XMT Journal
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Tips for Solving Problems
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Information Codes
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Power Failure
Checking the Telephone Line
Replacing the Verification Stamp
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Index
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„WARRANTY
Other Internet Fax machine or PC)