Section 8: Audit Trail Reports
Figure 8.3 Audit Trail Report
Audit Report page1 |
| Records 1 through 10 of 10 | *indicates check did not print | **indicates gap in check numbers |
| |||
200 | :00001000; | :123456789: 12345678912345678: | Vendor Systems | $2,014.44 |
| February 10, 2001 | 10:33:44 AM | |
200 | :00001001; | :562478923: 12345678912345678: | Classic Homes Construction | $28,576.72 |
| February 12, 2001 | 09:45:40 AM | |
200 | :00001002; | :285946731: 12345678912345678: | Computer Source, Inc. | $55,600.00 |
| February 14, 2001 | 01:00:26 AM | |
MSMITH | :00001003; | :628499761: 12345678912345678: | Eastern Cleaning Supplies | $876.00 |
| February 15, 2001 | 08:45:36 AM | |
MSMITH | :00001004; | :559873164: 12345678912345678: | Dillon Consulting Company | $1,200.00 |
| February 15, 2001 | 08:46:50 AM | |
MSMITH ** :00001006; | :578642315: 12345678912345678: | Klaussen Enterprises | $449,466,800.00 |
| February 15, 2001 | 08:47:32 AM | ||
MSMITH | :00001007; | :556791324: 12345678912345678: | Woods Paper Products | $89.95 |
| February 15, 2001 | 08:49:45 AM | |
*PJONES | :00001008; | :256988974: 12345678912345678: | Printers Quarterly | $899.99 |
| February 19, 2001 | 09:35:40 AM | |
Administrator | :00001009; | :123654987: 12345678912345678: | XYZ Insurance | $123,568.00 |
| February 21, 2001 | 10:30:45 AM | |
T53DODER | :00001010; | :155554897: 12345678912345678: | Carmine’s Deli | $2,354.00 |
| February 22, 2001 | 11:15:25 AM | |
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SQ1=14 spaces | SMD=40 spaces | SQ3=40 spaces | SQ4=16 spaces | SQ5=8 spaces | SQ6=19spaces | Q7=12 spaces | ||
1 |
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| 2 | 3 | 4 | 5 | 6 | 7 |
NOTE: Each of the seven fields in the Audit Report holds a maximum number of characters. Those numbers are represented in BOLD above with their corresponding fields. Field 1 and Field 7 will not print on the check.
This Audit Report is just one example of a report format. Any of the seven fields can be manipulated to show any information the user feels is appropriate. For example, the check amount could be in field 3 rather than field 4; or field 5 could contain items such as taxes drawn on the check, check numbers,
Each line is a record of a check that was printed. The top of every Audit Trail Report shows how many pages make up the report as well as the number of records that will print. The Audit Report can be printed in two ways: a sorted report or an unsorted report. A sorted report sorts all checks numerically by the first 20 characters in the MICR line field and prints asterisks (**) beside checks printed out of sequence. Sorting can be done via the front panel or by the commands &%SPRINTS$ or &%SPURGES$. An unsorted report lists checks in the order they were printed. An asterisk(*) at the beginning of a line states that the check number did not print.
In this example:
SQ1= The authorized user who accessed the Audit Trail Report.
SMD= Displays the client’s check number, the bank institution’s routing number, and account number.
SQ3= The name of the payee (The name of the person or organization to whom the check was made payable).
SQ4= The amount of the check. SQ5= Not used in this report.
SQ6= The date the check was written.
SQ7= The time that the check was printed.
All of the above fields will be printed on the check with the exception of field 1 and field 7.
Secure MICR Printer User’s Guide July 2003
Page 44 | © Source Technologies |
All rights reserved |
