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Toshiba Dp120F - AUTOMATIC TELEPHONE DIALING REGISTRATION

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- AUTOMATIC TELEPHONE DIALING REGISTRATION

E-mail addresses can be assigned to Abbreviated Dial Numbers and One Touch Keys. The numbers

are used for Abbreviated Dial E-mail transmission, One Touch E-mail transmission, and Group E-mail

transmission. Once the addresses are assigned, the following features allow you to send documents

to frequently sent addresses by pressing a few keys.

•Abbreviated Dial Numbers

This machine can store up to 300 E-mail addresses and 16-digit facsimile numbers with associ-

ated 20-character ID names. This information is stored into Abbreviated Dial Numbers labeled

from 001 to 999.

•One Touch Keys

This machine can store up to 73 E-mail addresses and 16-digit facsimile numbers with associated

20-character ID names. This information is stored into One Touch Dial Numbers labeled from 01

to 99.

•Group Numbers

This machine can store up to 50 Broadcast Groups of Abbreviated Dial Numbers and One Touch

Dial keys with associated 20-character location ID names. This information is stored into One

Touch Dial Numbers labeled from 0001 to 1999.

Important Note:

The total number of available destinations will vary depending upon the amount of information

stored in each Abbreviated Dial Number, One Touch Key, and Group Number.

You can register an E-mail address as an Abbreviated Dial Number or a One Touch Key by:

• Directly entering an E-mail address.

• Searching an E-mail address that has already been stored in the Abbreviated Dial Numbers or

One Touch Keys or from the send/receive histories, and modifying it.

View the “50-73” Flip Panel to

select the desired Function Key.

Press:

To select “ABB. NUMBERS”,

press:

Display the TEL

LIST ENTRY Menu

1

Display the ABB.

NUMBERS Menu

2

TEL LIST ENTRY

1.ABB. NUMBERS

2.GROUP NUMBERS

3.ONE TOUCH KEYS

Upon entering

the first number:

ENTER ABB. NUMBER

OR PRESS

[BACK]:TO PREVIOUS

[STOP]:TO COMPLETE

ABB. NUMBER ENTRY

ABB. NUMBER =(1-999)

1

Abbreviated Dialer Registration

Contents

Main U. S. A. NOTICE TO USERS Canada NOTICE TO USERS INTRODUCTION BASIC FUNCTIONS SETUP LIST AND REPORTS TROUBLE- SHOOTING REFRENCE CONTENTS INTRODUCTION........................................................... 5 FEATURES.............................................................................. 5 FACSIMILE UNIT DESCRIPTION........................................... 9 BASIC FUNCTIONS....................................................10 LIST OF REPORTS .................................................. 95 E-MAIL NOTIFICATION REPORTS PRINT FORMAT......... 95 TECHNICAL WORD REFERENCE ....................... 117 LIST AND REPORT PRINT FORMAT AND PRINTING PROCEDURE ........................................... 98 TROUBLESHOOTING............................................ 111 INTRODUCTION - FEATURES Before Connecting the Machine to Internet POP and SMTP Precaution for Internet Transmission Confirmed E-mail Server Internet Fax Transmission Overview Internet Fax to Internet Fax Internet Fax to/from Client Computers Internet Fax Transmission Overview - continued Onramp Gateway Transmission Offramp Gateway Transmission - FACSIMILE UNIT DESCRIPTION Rear View Operation Panel BASIC FUNCTIONS - RECEIVE E-MAIL Automatic Receiving Mode Manual Receiving Mode Receiving from SMTP Server Output Print Format for Receiving E-mail Page - SEND E-MAIL E-mail Notification Reports printed after sending an E-mail Display INTERNET- FAX SEND Menu Sending E-mail by Direct Input Sending E-mail by Direct Input - continued ) Select the Resolution ( Sending E-mail by Direct Input - continued Select the Compression Sending E-mail by Searching E-mail Addresses Display the SPEED DIAL Menu Select SPEED DIAL Searching for an E-mail address Select the search category - continued 3b-1 3d 3b-2 3b-3 3b-4 3b-5 3c 3b-6 Sending E-mail by One Touch Dialing One Touch Dialing for E-mail Display the SPEED DIAL Menu Select ABB. NUM- BERS Enter the ABB. Sending E-mail by Abbreviated Dialing Press the START Key Tray Sending E-mail by Abbreviated Dialing - continued Multi-Key Quick Broadcast Transmission Load the Document Press the MULTI Key Enter the E-mail Address Multi-Key Quick Broadcast Transmission - continued Cancel the Existing Select the CANCEL or MODIFY Facsimile Number Modify the Existing 4b - AUTOMATIC TELEPHONE DIALING REGISTRATION Abbreviated Dialer Registration Display the ABB. Enter an ABB. Dial Number When a Preset ABB. Dial Number is Active Enter the Location ID Name Select the type Select the input E-mail address method Searching for an E-mail address Search from Local Adresses 8b-1 Search from Local Addresses - continued 8d 8b-2 8b-3 8b-4 Search from Local Addresses - continued 8b-5 8b-6 Select Receiver Capability Select the Receiver Capability Select Receiver Capability - continued Complete the Receiver Capability Setup 10d Compression Setting Select E-mail Options Select the E-mail Options 11a 11b Confirmation Report Setting 11c 11d Assign the Abbreviated Dial Number to a One Touch Key Use a Preassigned One Touch Key Assign the One Touch Key Complete the ABB. registration Display the ABB. Modify/Delete the Abbreviated Dial Number Enter the ABB. Dial Change the ABB. Information Cancel the ABB. Dial Information Modify/Delete the Abbreviated Dial Number - continued Change the ABB. Information - continued ABB. Dial Information Modify the ABB. Dial Information 4b One Touch Dialer Registration Select a One Touch Location When a Preset One Touch is Active Enter the Location ID Name Select the type Select the input E-mail address method Searching for an E-mail address Search from Local Adressess 8b-1 8d 8b-2 8b-3 8b-4 8b-5 8b-6 Select Receiver Capability Select the Receiver Capacity Select Receiver Capability - continued Complete the Receiver Capability Setup 10d Compression Setting Select E-mail Options Select the E-mail Options 11a 11b Confirmation Report Setting 11c 11d Complete the One Touch Key registration Display the ONE TOUCH KEY Menu Modify/Delete the One Touch Key Select a One Touch Location Change the One Touch Key Information Cancel the One Touch Assignment Modify/Delete the One Touch Key - continued Change the One Touch Key Information - continued ABB. Dial Information Modify the One Touch Key Information 4b Group Number Registration Display the GROUP Enter a Group Number Enter the Group 4c Retain the Existing 4a Cancel the Existing Modify the Existing 7a Retain the Group Number Setting 7b Complete Group Station Entries Enter a Remote Station - continued Assign a One Touch Key TCP/IP Configuration Setup SETUP - SETUP FLOW E-mail Account Setup E-mail Properties Setup Onramp Gateway Setup Offramp Gateway Setup - TCP/IP CONFIGURATION BootP/DHCP Setting BOOTP/DHCP Menu Select the BootP/ DHCP Mode IP Address Setting Enter the IP address IP ADDRESS Menu Subnetmask Setting Display the SUBNET MASK Menu Enter the Subnetmask Default Gateway Setting Display the DEFAULT GATEWAY Menu Enter the Default Gateway address Host Name Setting Display the HOST NAME Menu Enter the Host Name - E-MAIL ACCOUNT SETUP E-mail Address Setting ADDRESS Menu Enter the E-mail address When the Receive Mode is set to POP When the Receive Mode is set to SMTP Error E-mail Forward Address Setting ADDRESS Menu Receive Mode Setting Display the RE- CEIVE MODE Menu Select the Receive Mode POP Server Address Setting Enter the POP POP Time Setting TIME Menu Select the POP Time POP Login Name Setting LOGIN NAME Menu Enter the POP Login POP Password Setting PASSWORD Menu Enter the POP Pass- word SMTP Server Address Setting Display the SMTP Enter the POP - E-MAIL PROPERTIES SETUP Print Text Body Setting TEXT BODY Menu Print Text Body Body Page Limit Setting Display the BODY PAGE LIMIT Menu Enter the number of Body Page Limit Send Disposition Setting Display the SEND DISPOSITION Menu Send Disposition Print Header Setting HEADER Menu Print Header Print E-mail Error Setting E-MAIL ERR Menu Print E-mail Error Print DSN Setting DSN Menu Print DSN Print Disposition Setting DISPOSITION Menu Print Disposition Request DSN Setting REQUEST DSN Menu Request DSN Confirmation Timer Setting Display the Confirm. Timer Menu Confirmation Timer Set Confirmation Time Setting Display the Set Con- firm. Time Menu Select the Confir- mation Time MSG Size Limit Setting Display the MSG Size Limit Menu Select the MSG Size Limit - ONRAMP GATEWAY SETUP Setting Up a Relay Box with E-mail Address Display the MAILBOX Select SETUP & DELETE Enter the Box Select the Password Option Enter the Password Select MAILBOX SETUP Select the RELAY Enter the End Station Enter the One Touch Key of End Station Enter the End Station - continued Enter the Abbreviated Dial Number of End Station Complete the End Station Entry Enter the Number to send the Transmission Result Enter the Number Using the Dial Keypad Setting Up a Relay Box with E-mail Address- continued Enter the Number to send the Transmission Result - continued Enter the Number using the Abbreviated Dial Number Enter the Number using the One Touch Key Complete the Relay Box Setup - OFFRAMP GATEWAY SETUP What is a Offramp Gateway? What is SMTP? How this machine can receive E-mail through SMTP? Offramp Gateway, Offramp Gateway Overview Setting Up for Offramp Gateway How to send a document using Offramp Gateway Sending to Facsimile Sending to Subaddress Display the EMAIL TO FAX GTWY Menu E-mail to FAX Gateway Setting Display the GATE- WAY PRINT Menu Gateway Print Gateway Print Setting Display the GATEWAY SECURITY Menu Gateway Security Gateway Security Setting - ADDITIONAL FUNCTIONS SETUP FTP Server Login Name Setting Display the FTP Display the FTP SRV LOGIN NAM Menu Enter the Login FTP Server Login Password Setting Display the FTP Display the FTP SRV LOGIN PWD Menu Enter the Login Password LAN FAX Setting Display the LAN FAX Menu Display the LAN FAX Enter the LAN FAX IPX/SPX Protocol Setting Display the NETWORK (NOVELL) Menu Display the FRAME TYPE Menu Select the IPX/SPX Protocol Mode Frame Type Setting Display the NETWORK (NOVELL) Menu Display the FRAME TYPE Menu Select the frame type LISTS AND REPORTS - E-MAIL NOTIFICATION REPORTS PRINT FORMAT DSN Report MDN Report Alert Report MAR-02-01 11:22 F- 039 ALERT REPORT - LIST AND REPORT PRINT FORMAT AND PRINTING PROCEDURE TRANSMISSION JOURNAL Transmission/Reception Journal (Communication Journal) MEMORY TRANSMISSION REPORT Memory Transmission Report Reservation List RESERVATION LIST Multi-Address Transmission Report MULTI TRANSMISSION REPORT PHONEBOOK IN ALPHABETICAL ORDER Preset Dialing Number Lists Alphabetical Sort List ABBREVIATED TEL NUMBER LIST Turn the Flip Panel to the 50- 73 view to select the desired Function Key. Issues a list of remote station dialing numbers assigned as Abbreviated Dial Numbers. Abbreviated Dial Number List To select 2.ABB. NUMBERS, GROUP NUMBER INFORMATION Group Number List Turn the Flip Panel to the 50- 73 view to select the desired Function Key. Issues a list of dial numbers of the remote stations assigned to One Touch Dial Keys. One Touch Number List To select 4.ONE TOUCH NBRS, press: ONE TOUCH NUMBER INFORMATION Function List Fucntion List (First Copy) FUNCTION LIST 107 Issues a list to confirm the functions currently set in this facsimile unit. Function List - continued Fucntion List (Second Copy) To select 2.LISTS, press: Then, to select 1.FUNCTION, 1.COMM. OPTIONS 2.LISTS 3.INITIAL SETUP 4.DEFAULT SETTINGS Menu List Menu List (First Copy) MENU LIST 109 To display the main menu, Menu List - continued Menu List (Second Copy) To select 5.MENU LIST, 1.COMM. OPTIONS 2.LISTS 3.INITIAL SETUP 4.DEFAULT SETTINGS 5.MENU LIST 9.TEST MODE MENU LIST Power Failure List TROUBLESHOOTING Error Message Error Messages Cause / Solution Page Page Page Error Codes Printed on Reports Receive Code Error Code Cause How to Correct Error Codes Printed on Reports - continued Transmit Code TECHNICAL WORD REFERENCE D E F G H L M N P S