Toshiba GA-1191 Converting the address book data

4 USING ADDRESS BOOK

104 Managing Address Book

Converting the address book data

The address book data conversion function allows you to convert the address book data into a

file format which can be used in this equipment.

yAddress book converter file (*.abc) to TBF file (*.tbf)

The address book converter allows you to convert the address book data files in the address

book converter file format (*.abc), which have been created using the backup functions into a

TBF format. You can register the address book data into this equipment by restoring these

TBF files. For the restoring procedure, see the following page:

 P.104 “Converting from an address book converter file”

yCSV files (*.csv) to CSV files (*.csv)

You can convert the address book data in a CSV format, which have been created in other

TOSHIBA MFPs into another CSV format which can be exported to this equipment.

 P.107 “Converting from a CSV file”

yThe Address Book Converter can be used with the 32-bit editions of Windows 2000, Win-

dows XP, Windows Vista, Windows Server 2003 and Windows Server 2008.

yTo use the Address Book Converter, Java 2 Runtime Environment V1.4.2 must be installed.

Converting from an address book converter file

1

Click the [Tools] menu and select [Convert for TopAccess].

The Converting AddressBook dialog box appears.

2

Click [Browse] at the next of the “Input file” field.

Contents

Main Page Preface 1 Preface 2 Software License Agreement Software License Agreement Grant of License Term Software License Agreement 3 Disclaimer of Warranty Limitation of Liability U.S. Government Restricted Rights General Before Reading This Manual Lineup of our manuals Basic functions Facsimile functions Printing functions To read manuals in the PDF file format 6 Before Reading This Manual How to read this manual Symbols in this manual Trademarks CONTENTS Chapter 1 OVERVIEW Chapter 2 INSTALLING CLIENT SOFTWARE Chapter 3 FAXING FROM CLIENT COMPUTERS Chapter 4 USING ADDRESS BOOK Page Page 10 Features and Functions Features and Functions Features N/W-Fax driver AddressBook Viewer Features and Functions 11 Functions PSTN N/W-Fax driver AddressBook Viewer G3 Facsimile Page Page 14 Installing Network Fax Software Installing Network Fax Software Overview System requirements Installing Network Fax Software 15 Before installing client software Installing the N/W-Fax driver and AddressBook Viewer Installing from Client Utilities CD-ROM Installing the fax client software for Raw TCP connection using the installer Insert the Client Utilities CD-ROM into the CD-ROM drive. Page Page Page Installing Network Fax Software 19 Click [Next]. 20 Installing Network Fax Software Click [Finish]. Page Page Page 24 Installing Network Fax Software Page 26 Installing Network Fax Software Uninstalling the N/W-Fax driver and AddressBook Viewer When installed using the installer Uninstalling the all client utilities software Open Control Panel and double-click the Add/Remove Pro- grams icon. Page Page Page Page Page Page Page 34 Faxing from Applications Faxing from Applications How to fax using the N/W-Fax driver Preparing documents for faxing Faxing from Windows applications Faxing from Windows applications Page Page Faxing from Applications 37 Specifying recipients Specifying recipients from address book Click [Select From Address Book] in the Send tab. 38 Faxing from Applications After selecting a contact from the contact list, click [Select Fax]. Page Page Page Page Faxing from Applications 43 Display the [Person] tab and enter search strings in the following fields. Page Page 46 Faxing from Applications Drag and drop the contacts to Selected Fax from the list of the search results. Page 48 Faxing from Applications Setting up the network fax options Setting the send properties Faxing from Applications 49 50 Faxing from Applications Setting up the cover sheet properties Page Sending with extended fax functionality Sending with a cover sheet Page Page Page 56 Running AddressBook Viewer Running AddressBook Viewer Running the AddressBook Viewer Access using program group Access using print properties Running AddressBook Viewer 59 Selecting contacts for network fax 60 Running AddressBook Viewer About AddressBook Viewer interface When the AddressBook Viewer is run from the start menu When the AddressBook Viewer is run from a N/W-Fax driver Running AddressBook Viewer 61 Using commands Menu bar 62 Running AddressBook Viewer Running AddressBook Viewer 63 Tool bar 64 Running AddressBook Viewer Context-sensitive menus Managing Address Book 65 Managing Address Book About the address books 66 Managing Address Book Managing the private address book Managing the public address book Configuring the connection by local discovery Page 68 Managing Address Book Select the device that you want to access from the list and click [OK]. Configuring discovery settings Page 70 Managing Address Book Click [Manual Selection]. Enter each item to specify the printer address and click [OK]. Page Page Managing Address Book 73 Configuring the MAPI address book Managing the Microsoft Outlook address book Managing the LDAP address book Page Page Page Page Page Page Page Managing Address Book 81 Importing and exporting the address book Page Managing Address Book 83 The address book data is imported into Import Address Book. Page Managing Address Book 85 Managing contacts and groups Managing contacts Adding contacts manually Adding a new contact manually Select the folder that you want to add new contact in the left pane. Page Managing Address Book 87 In the Personal tab, enter items as described below. Page Page Page Managing Address Book 91 Personal tab 92 Managing Address Book Sending Options tab Managing Address Book 93 Security tab Page Managing groups Page Page Page Searching contacts 100 Managing Address Book Display the Person tab and enter search text in the following fields that you require. Click [Search]. Page Page Page 104 Managing Address Book Converting the address book data Converting from an address book converter file Click [Browse] at the next of the Input file field. Click the [Tools] menu and select [Convert for TopAccess]. Page Page Page Page Page Page Page 112 Cover Sheet Samples Cover Sheet Samples Standard cover page Cover Sheet Samples 113 Business cover page 114 Cover Sheet Samples Professional cover page INDEX