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Toshiba GA-1191 manual Features Fax driver, AddressBook Viewer

Models: GA-1191

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1 OVERVIEW

Features and Functions

The network fax functions of this equipment allow you to make direct fax transmission of elec- tronic documents from your computer. The fax documents are transmitted from the computer to this equipment through a network, and then this equipment transmits them to outside fax machines through public switched telephone networks.

The N/W-Fax driver is complimented with the AddressBook Viewer. The combination of applica- tions enables you to easily manage a selection of fax recipients and access to the address book.

yWhen you fax hard copies, not electronic documents, fax them using the control panel of this equipment.

yFax transmission using the N/W-Fax driver is available only when both the Network Printer Kit (optional), the Fax Kit (optional) and the External Keyboard (optional) are installed.

Features

N/W-Fax driver

yWhen the N/W-Fax driver is installed, you can transmit electronic documents as fax data from your computer to several destinations.

yWhen you fax documents, you can easily set the list for the destinations or the resolution of the fax data.

yWhen you fax documents, you can attach an embedded cover sheet on them. Information about the fax documents and their detailed messages can be included in this cover sheet.

yThe destinations of the fax can be entered manually, or can be selected from the address book data by running the AddressBook Viewer. In this method, you can easily search for the desired addresses throughout the address book.

ySince the image data processing methods for network fax documents and regular fax docu- ments differ, the image quality for network fax documents may vary compared with that for regular fax documents.

AddressBook Viewer

yThe data of the various address books including the one for this equipment can be managed.

yThe address book data of the other devices can be converted into a format which is retriev- able in this equipment.

10 Features and Functions

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Toshiba GA-1191 manual Features Fax driver, AddressBook Viewer

Contents

Network Fax Guide Page Preface Software License Agreement Disclaimer of Warranty Lineup of our manuals Basic functionsFacsimile functions Printing functionsScanning functions How to read this manual Symbols in this manual TrademarksContents 115 Features and Functions OverviewFeatures Fax driver AddressBook ViewerFunctions Client computerPage Installing Client Software Installing Network Fax SoftwareDisplay resolution OverviewDisplay color CPUBefore installing client software Installing the N/W-Fax driver and AddressBook ViewerInstalling from Client Utilities CD-ROM Insert the Client Utilities CD-ROM into the CD-ROM driveSelect your language and click OK Click NextPlease read the license agreement carefully and click Yes Select Custom and click Next Check the software that you want to install and click Next Click Next Click Finish Configuring the Raw TCP/LPR port Ers folderDisplay the Ports tab and click Add Port Select Standard TCP/IP Port and click New PortSelect Standard and click Next Installing Network Fax Software Screen returns to the Printer Ports dialog box Uninstalling the N/W-Fax driver and AddressBook Viewer When installed using the installerUninstalling the all client utilities software Click OK Click Yes to delete the setting files RemoveSelect Remove and click Next Uninstalling only Network Fax Diver and AddressBook Viewer Deleting files starts When installed using Add Printer Wizard Click Yes to delete the setting filesClick the File menu and select Server Properties Click OKPage Faxing from Client Computers Faxing from ApplicationsHow to fax using the N/W-Fax driver Preparing documents for faxingFaxing from Windows applications Faxing from Windows applicationsSelect Toshiba e-STUDIO205 Series Fax and Click Properties Setting up the cover sheet properties Specifying recipients Selecting a contact by dragging and dropping Selecting a contact by double-clicking on itSelecting a contact from a shortcut menu Removing a recipientClick OK Entering a recipient manually Click NewSelected recipient is deleted from the To list Searching the address book for contacts Select Find from the Edit menuFaxing from Applications Faxing from Applications Faxing from Applications Click Search Selecting a contact by double-clicking on it Click OK Setting up the network fax options Setting the send propertiesSelect From Address Book NewResolution Dept. CodePaper Size OrientationSetting up the cover sheet properties Setting up the sender information properties Displaying the version informationSending with extended fax functionality Sending with a cover sheetSelect the font in the Font Name drop down box Check the Recipients Information box and check the items Required for the recipient informationPage Running AddressBook Viewer Managing Address BookRunning AddressBook Viewer Managing the private address bookAccess using program group Running the AddressBook ViewerAccess using print properties Accessing the AddressBook Viewer from the print propertiesSelecting contacts for network fax About AddressBook Viewer interface Menu BarToolbar Browse PaneUsing commands Menu barEdit menu View menuToolbar Tools menuHelp Context-sensitive menus Managing Address Book About the address booksConfiguring the connection by local discovery Managing the private address bookManaging the public address book Click Start Discovery to begin the process Network Enable IPX/SPX Search DevicesConfiguring the connection by manual selection Network Enable TCP/IP SearchClick Manual Selection Enter each item to specify the printer address and click OKSelect the entered device name and click OK Downloading the public address book Downloading the public address book dataThat you want to download the address book Configuring the Mapi address book Managing the Microsoft Outlook address bookManaging the Ldap address book Registering the Ldap directory services General tab, enter the items as described belowAdvanced tab, enter the items as described below Click AddAdding contacts from Ldap servers Click Search Selected contacts are added to the Ldap address book Repeatditions.the procedure from to to add all required con Click Search Importing and exporting the address book Managing Address Book Address book data is imported into Import Address Book Private address book is exported as a CSV file or vCard file Managing contacts and groups Managing contactsAdding contacts manually Click the File menu and select New Contact Personal tab, enter items as described below Other items in this tab cannot be modified Copying contacts from an address book Click the Edit menu and select PasteDisplaying or modifying contacts properties Personal tab Sending Options tab Security tab Removing contacts Click YesManaging groups Creating groupsEnter a group name in the Group Name field Continue to add contacts to the groupModifying group name Removing groups Removing a groupPrivate address book Searching contacts Click Search Managing Address Book Repeatditions.the procedure from to to add all required con Click Search Adding contacts as recipients for N/W-FaxConverting the address book data Click Browse at the next of the Input file fieldAddress book converter file *.abc to TBF file *.tbf CSV files *.csv to CSV files *.csvManaging Address Book Click Convert File is converted and saved in the selected folderConverting AddressBook dialog box appears Managing Address Book Click Convert Page Appendix Cover Sheet Samples 112Cover Sheet Samples Standard coverBusiness cover Professional cover Index 74, 92 GA-1191 OME09007500 GA-1191