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Toshiba GA-1191 manual Managing the private address book, Managing the public address book

Models: GA-1191

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4 USING ADDRESS BOOK

Managing the private address book

You can manage your own address book using the private address book. You can add, delete, and modify the contacts in this address book. You can also create, delete, and modify groups. Contacts and groups can be added to this address book by various ways using other address books within the AddressBook Viewer. For instruction on how to manage the contacts and groups in the private address book, please refer to the following section:

P.85 “Managing contacts and groups”

Managing the public address book

In order to access the public address book in this equipment (e-STUDIO165/205, e-STUDIO167/207/237 or e-STUDIO182/212/242) or other TOSHIBA MFPs, you must configure the connection to the target MFP correctly.

You can configure the connection by searching the network for the device, or entering the IP address of the device manually.

P.66 “Configuring the connection by local discovery”

P.69 “Configuring the connection by manual selection”

After configuring the connection to the device, the address book data of the device is obtained in the public address book. You can display the address book data and copy them in the private address book.

For the instruction to download the public address book data into the AddressBook Viewer, please refer to the following section:

P.72 “Downloading the public address book”

The address book in this equipment cannot be acquired using AddressBook Viewer with the USB connected.

— Configuring the connection by local discovery

You can search your network for the device and configure the connection.

66 Managing Address Book

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Toshiba GA-1191 manual Managing the private address book, Managing the public address book

Contents

Network Fax Guide Page Preface Software License Agreement Disclaimer of Warranty Lineup of our manuals Basic functionsFacsimile functions Printing functionsScanning functions How to read this manual Symbols in this manual TrademarksContents 115 Features and Functions OverviewFeatures Fax driver AddressBook ViewerFunctions Client computerPage Installing Client Software Installing Network Fax SoftwareDisplay resolution OverviewDisplay color CPUBefore installing client software Installing the N/W-Fax driver and AddressBook ViewerInstalling from Client Utilities CD-ROM Insert the Client Utilities CD-ROM into the CD-ROM drivePlease read the license agreement carefully and click Yes Select your language and click OKClick Next Select Custom and click Next Check the software that you want to install and click Next Click Next Click Finish Configuring the Raw TCP/LPR port Ers folderDisplay the Ports tab and click Add Port Select Standard TCP/IP Port and click New PortSelect Standard and click Next Installing Network Fax Software Screen returns to the Printer Ports dialog box Uninstalling the all client utilities software Uninstalling the N/W-Fax driver and AddressBook ViewerWhen installed using the installer Select Remove and click Next Click OK Click Yes to delete the setting filesRemove Uninstalling only Network Fax Diver and AddressBook Viewer Deleting files starts When installed using Add Printer Wizard Click Yes to delete the setting filesClick the File menu and select Server Properties Click OKPage Faxing from Client Computers Faxing from ApplicationsHow to fax using the N/W-Fax driver Preparing documents for faxingFaxing from Windows applications Faxing from Windows applicationsSelect Toshiba e-STUDIO205 Series Fax and Click Properties Setting up the cover sheet properties Specifying recipients Selecting a contact by dragging and dropping Selecting a contact by double-clicking on itSelecting a contact from a shortcut menu Removing a recipientClick OK Entering a recipient manually Click NewSelected recipient is deleted from the To list Searching the address book for contacts Select Find from the Edit menuFaxing from Applications Faxing from Applications Faxing from Applications Click Search Selecting a contact by double-clicking on it Click OK Setting up the network fax options Setting the send propertiesSelect From Address Book NewResolution Dept. CodePaper Size OrientationSetting up the cover sheet properties Setting up the sender information properties Displaying the version informationSelect the font in the Font Name drop down box Sending with extended fax functionalitySending with a cover sheet Check the Recipients Information box and check the items Required for the recipient informationPage Running AddressBook Viewer Managing Address BookRunning AddressBook Viewer Managing the private address bookAccess using program group Running the AddressBook ViewerAccess using print properties Accessing the AddressBook Viewer from the print propertiesSelecting contacts for network fax About AddressBook Viewer interface Menu BarToolbar Browse PaneUsing commands Menu barEdit menu View menuHelp ToolbarTools menu Context-sensitive menus Managing Address Book About the address booksManaging the public address book Configuring the connection by local discoveryManaging the private address book Click Start Discovery to begin the process Network Enable IPX/SPX Search DevicesConfiguring the connection by manual selection Network Enable TCP/IP SearchClick Manual Selection Enter each item to specify the printer address and click OKSelect the entered device name and click OK That you want to download the address book Downloading the public address bookDownloading the public address book data Managing the Ldap address book Configuring the Mapi address bookManaging the Microsoft Outlook address book Registering the Ldap directory services General tab, enter the items as described belowAdvanced tab, enter the items as described below Click AddAdding contacts from Ldap servers Click Search Selected contacts are added to the Ldap address book Repeatditions.the procedure from to to add all required con Click Search Importing and exporting the address book Managing Address Book Address book data is imported into Import Address Book Private address book is exported as a CSV file or vCard file Adding contacts manually Managing contacts and groupsManaging contacts Click the File menu and select New Contact Personal tab, enter items as described below Other items in this tab cannot be modified Copying contacts from an address book Click the Edit menu and select PasteDisplaying or modifying contacts properties Personal tab Sending Options tab Security tab Removing contacts Click YesManaging groups Creating groupsEnter a group name in the Group Name field Continue to add contacts to the groupModifying group name Private address book Removing groupsRemoving a group Searching contacts Click Search Managing Address Book Repeatditions.the procedure from to to add all required con Click Search Adding contacts as recipients for N/W-FaxConverting the address book data Click Browse at the next of the Input file fieldAddress book converter file *.abc to TBF file *.tbf CSV files *.csv to CSV files *.csvManaging Address Book Click Convert File is converted and saved in the selected folderConverting AddressBook dialog box appears Managing Address Book Click Convert Page Appendix Cover Sheet Samples 112Cover Sheet Samples Standard coverBusiness cover Professional cover Index 74, 92 GA-1191 OME09007500 GA-1191