Visioneer 4000, VNS4000U CREATING A FOLDER TEMPLATE

CREATING A FOLDER TEMPLATE 49

CREATING A FOLDER TEMPLATE

There are server configuration requirements that must be met before

attempting to scan to a folder. The following will briefly review the server

systems that can be used with the scanner. There is additional information

that you need to be aware of.

FTP—SETTING THE SERVER TO STORE YOUR IMAGE

FTP Stands for “File Transfer Protocol.” It is a common method of

transferring files via the Internet from one computer to another. FTP uses

RFC 959[FTP] as their protocol, and the default Port is usually 21.

Therefore, please make sure you have a valid FTP account, with write

privileges, under the directory to save the files. To add a sub-directory from

the scanner, you need to have the write privilege of adding a new directory.

HTTP—SETTING THE SERVER TO STORE YOUR IMAGE

HTTP uses RFC 2616 [HTTP 1.1] as the protocol, and the default port is

usually 80. If you are not using the default HTTP port to send and save

files, you must change the HTTP Port of the scanner to the port for the

web server you are using.

Generally speaking a web server, such as IIS or other HTTP server, can use

an anonymous account for authentication, so that the user can link directly

to the web page without entering a user name and password first. Hence, if

the HTTP Server allows anonymous account authentication, when you use

the scanner to send and save the files, there is no need for specifying any

text in the Login name and Password fields of the scanner.

On the other hand, if the IIS or HTTP server does not allow anonymous

account authentication connecting to the web page, the user will be

prompted to enter the user name and password first when connecting to

the web site. In this mode, the file saving feature is available only when

entering the user name and password, permitted by the server, in the Login

name and Password fields for the scanner, respectively.

Therefore, please make sure which mode your Web Server allows before

using HTTP for file saving. If anonymous access mode is not allowed, you

must have an HTTP account and password.

Contents

Main Page COPYRIGHT INFORMATION TABLE OF CONTENTS Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Installing Your Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Configuring the Scanner. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111 Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121 Appendix. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132 Page Introduction WHATS IN THE BOX F Page Shortcuts: THE VISIONEER NETSCAN 4000 Page CONTROL PANEL Page BEFORE YOU BEGIN Page Page I NTERNET COMMUNICATION F S CAN TO E-M S CAN TO F Installing Your Machine MINIMUM CONFIGURATION REQUIREMENTS To send e-mails from the scanner: To file document(s) via intranet UNLOCKING THE SCAN UNIT CONNECTING THE CABLES CONNECTING THE POWER CABLES CONNECTING THE ETHERNET CABLES CONNECTING THE TELEPHONE LINE CONNECTING THE PRINTER CABLE TURN ON THE POWER Configuring the Scanner SPECIFYING THE SCANNERS NETWORK SETTINGS Page Page SPECIFYING ADMINISTRATOR SETTINGS USING THE SCANNERS WEB P SPECIFYING ADMINISTRATOR SETTINGS USING THE NETWORK M Page Page SUMMARY OF THE MENU OPTIONS Page Page Page Page Page Duplex Availability of Orientation Page Page Page Page The following table gives you an idea of file size v.s. file format File Format TIFF PDF JPEG Folder Template: Page Page The following table gives you an idea of file size v.s. file format File Format TIFF PDF JPEG Fax Defaul t : Used to specify the fax default settings. Page Page Page Phone Book : Management : Page CREATING A FOLDER TEMPLATE FTPSETTING THE SERVER TO STORE YOUR IMAGE HTTPSETTING THE SERVER TO STORE YOUR IMAGE Page Page Page The settings for IIS privilege is as below: Page HTTPSSETTING THE SERVER TO STORE YOUR IMAGE To check if SSL port and directory security have been selected: Page Page CIFSSETTING THE SERVER TO STORE YOUR IMAGE Page CREATING A FOLDER TEMPLATE USING THE SCANNERS EMBEDDED WEB P To s pe cif y t he Fi li ng Temp la te by th e s ca nne rs we b p ag e: Page Page EDITING A FOLDER USING THE SCANNERS WEB PAGE To add a new folder, Page Page Page Page To modify a current folder, Page Page SETTING REQUIRED FAX SETTINGS SETTING YOUR FAX HEADER Note: Alternatively, you can set your location via the touch panel. To set the fax header: Page Operation LOADING PAPER NOTICE ON USING THE ADF PLACING DOCUMENT(S) IN THE ADF Page USING THE PAPER STOPPER PLACING DOCUMENT(S) ON THE GLASS MAKING COPIES Using the Default Settings USING SPECIAL SETTINGS SETTINGS DESCRIPTION Basic Copy : Image Edit : Page Duplex Availability of Orientation Page Page SENDING YOUR DOCUMENT TO E-MAIL Using the Default Setting Page SETTINGS DESCRIPTIONS Page Page Page USING THE SOFT KEYBOARD To use the soft keyboard: U SING THE A DDRESS B To select e-mail addresses: To select a group address: To search an e-mail address or a group: SENDING YOUR DOCUMENT TO FILING SERVERS Using the Default Settings Page SETTINGS DESCRIPTION Page ADDING A NEW FOLDER Page Server Information : Server Options : Scan Options : FAXING YOUR SCANNED DOCUMENT Using the default settings Page Page S ETTING D Basic : CANCELING A FAX JOB To cancel a fax during scanning, Basic : More Settings : To cancel a fax during waiting: U SING THE P HONE B To select a fax phone number or a fax group: Page Troubleshooting INFORMATION MESSAGES INFORMATION MESSAGES DURING SCANNING AND COPYING INFORMATION MESSAGES DURING NETWORKING Page Page Page Page Page Page Page Maintenance CLEARING A PAPER JAM Page CLEANING THE SCANNER CLEANING THE AUTOMATIC DOCUMENT FEEDER To clean the ADF: CLEANING THE SCANNER GLASS CLEANING THE LCD-DISPLAY REPLACING THE ADF PAD ASSEMBLY To r emo ve th e A DF pad as se mb ly : To replace the ADF pad assembly: Page REPLACING THE ROLLER ASSEMBLY To replace the roller assembly: Page Appendix DEFINING THE SHORTCUT BUTTONS To define a shortcut: Page Page Page USING THE SHORTCUT BUTTONS Page MANAGING THE ADDRESS BOOK ADDING AN E-MAIL ADDRESS To add an e-mail address: Page Page MODIFYING AN E-MAIL ADDRESS To modify an e-mail address: Page Page DELETING AN E-MAIL ADDRESS To delete an e-mail address: Page ADDING A NEW GROUP To add a new group: Page Page Page MODIFYING A GROUP To modify a group: Page D ELETING G To delete a group: MANAGING FAX PHONE BOOK ADDING A NEW FAX NUMBER To add a new fax number: D ELETING OR M ODIFYING P HONE N ADDING A NEW FAX GROUP To add a new group: MODIFYING A PHONE GROUP To modify a phone group: DELETING A PHONE GROUP To delete a phone group: ACCOUNT MANAGEMENT SETTING UP ACCOUNT MANAGEMENT USING THE SCANNERS WEB PAGE Basic Settings : Page COPY ACCOUNT: EDIT: DELETE: Specifications General Specifications : Page Copy Specifications : Network Specifications: E-mail Specifications : Fax Specifications: Filing Specifications : Page Page INDEX A B C D F G H I L N O P Q R T U