Visioneer 4000, VNS4000U SENDING YOUR DOCUMENT TO E-MAIL

86 VISIONEER NETSCAN 4000 USER’S GUIDE

SENDING YOUR DOCUMENT TO E-MAIL

BASIC OPERATION

Using the Default Setting

1. Place your document(s) with text FACE UP in the ADF or FA CE

DOWN on the flatbed glass.

2. Press the E-mail button on the control panel. The following E-mail

main screen appears.

3. Enter the e-mail address.

■Touch any place on the “To” field (the empty box in the center) to

bring up the “soft keyboard” to input an email address. Press the

Enter key, on the soft keyboard, to move to another line and input

another email address. When finished adding email addresses, press

Return to return to the E-mail main screen.

■You can also touch the Address Book button to bring up the

address book and select an option from the list. You can also select

multiple addresses at one time.

4. Press the B&W button to send your document(s) in black and white,

or the Color button to send your document(s) in color.

The Address

Book button

The “To”/

”CC”/”BCC”

Field

Contents

Main Page COPYRIGHT INFORMATION TABLE OF CONTENTS Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Installing Your Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Configuring the Scanner. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111 Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121 Appendix. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132 Page Introduction WHATS IN THE BOX F Page Shortcuts: THE VISIONEER NETSCAN 4000 Page CONTROL PANEL Page BEFORE YOU BEGIN Page Page I NTERNET COMMUNICATION F S CAN TO E-M S CAN TO F Installing Your Machine MINIMUM CONFIGURATION REQUIREMENTS To send e-mails from the scanner: To file document(s) via intranet UNLOCKING THE SCAN UNIT CONNECTING THE CABLES CONNECTING THE POWER CABLES CONNECTING THE ETHERNET CABLES CONNECTING THE TELEPHONE LINE CONNECTING THE PRINTER CABLE TURN ON THE POWER Configuring the Scanner SPECIFYING THE SCANNERS NETWORK SETTINGS Page Page SPECIFYING ADMINISTRATOR SETTINGS USING THE SCANNERS WEB P SPECIFYING ADMINISTRATOR SETTINGS USING THE NETWORK M Page Page SUMMARY OF THE MENU OPTIONS Page Page Page Page Page Duplex Availability of Orientation Page Page Page Page The following table gives you an idea of file size v.s. file format File Format TIFF PDF JPEG Folder Template: Page Page The following table gives you an idea of file size v.s. file format File Format TIFF PDF JPEG Fax Defaul t : Used to specify the fax default settings. Page Page Page Phone Book : Management : Page CREATING A FOLDER TEMPLATE FTPSETTING THE SERVER TO STORE YOUR IMAGE HTTPSETTING THE SERVER TO STORE YOUR IMAGE Page Page Page The settings for IIS privilege is as below: Page HTTPSSETTING THE SERVER TO STORE YOUR IMAGE To check if SSL port and directory security have been selected: Page Page CIFSSETTING THE SERVER TO STORE YOUR IMAGE Page CREATING A FOLDER TEMPLATE USING THE SCANNERS EMBEDDED WEB P To s pe cif y t he Fi li ng Temp la te by th e s ca nne rs we b p ag e: Page Page EDITING A FOLDER USING THE SCANNERS WEB PAGE To add a new folder, Page Page Page Page To modify a current folder, Page Page SETTING REQUIRED FAX SETTINGS SETTING YOUR FAX HEADER Note: Alternatively, you can set your location via the touch panel. To set the fax header: Page Operation LOADING PAPER NOTICE ON USING THE ADF PLACING DOCUMENT(S) IN THE ADF Page USING THE PAPER STOPPER PLACING DOCUMENT(S) ON THE GLASS MAKING COPIES Using the Default Settings USING SPECIAL SETTINGS SETTINGS DESCRIPTION Basic Copy : Image Edit : Page Duplex Availability of Orientation Page Page SENDING YOUR DOCUMENT TO E-MAIL Using the Default Setting Page SETTINGS DESCRIPTIONS Page Page Page USING THE SOFT KEYBOARD To use the soft keyboard: U SING THE A DDRESS B To select e-mail addresses: To select a group address: To search an e-mail address or a group: SENDING YOUR DOCUMENT TO FILING SERVERS Using the Default Settings Page SETTINGS DESCRIPTION Page ADDING A NEW FOLDER Page Server Information : Server Options : Scan Options : FAXING YOUR SCANNED DOCUMENT Using the default settings Page Page S ETTING D Basic : CANCELING A FAX JOB To cancel a fax during scanning, Basic : More Settings : To cancel a fax during waiting: U SING THE P HONE B To select a fax phone number or a fax group: Page Troubleshooting INFORMATION MESSAGES INFORMATION MESSAGES DURING SCANNING AND COPYING INFORMATION MESSAGES DURING NETWORKING Page Page Page Page Page Page Page Maintenance CLEARING A PAPER JAM Page CLEANING THE SCANNER CLEANING THE AUTOMATIC DOCUMENT FEEDER To clean the ADF: CLEANING THE SCANNER GLASS CLEANING THE LCD-DISPLAY REPLACING THE ADF PAD ASSEMBLY To r emo ve th e A DF pad as se mb ly : To replace the ADF pad assembly: Page REPLACING THE ROLLER ASSEMBLY To replace the roller assembly: Page Appendix DEFINING THE SHORTCUT BUTTONS To define a shortcut: Page Page Page USING THE SHORTCUT BUTTONS Page MANAGING THE ADDRESS BOOK ADDING AN E-MAIL ADDRESS To add an e-mail address: Page Page MODIFYING AN E-MAIL ADDRESS To modify an e-mail address: Page Page DELETING AN E-MAIL ADDRESS To delete an e-mail address: Page ADDING A NEW GROUP To add a new group: Page Page Page MODIFYING A GROUP To modify a group: Page D ELETING G To delete a group: MANAGING FAX PHONE BOOK ADDING A NEW FAX NUMBER To add a new fax number: D ELETING OR M ODIFYING P HONE N ADDING A NEW FAX GROUP To add a new group: MODIFYING A PHONE GROUP To modify a phone group: DELETING A PHONE GROUP To delete a phone group: ACCOUNT MANAGEMENT SETTING UP ACCOUNT MANAGEMENT USING THE SCANNERS WEB PAGE Basic Settings : Page COPY ACCOUNT: EDIT: DELETE: Specifications General Specifications : Page Copy Specifications : Network Specifications: E-mail Specifications : Fax Specifications: Filing Specifications : Page Page INDEX A B C D F G H I L N O P Q R T U