Lexmark 301, Pro900 Entering your user information, Setting the fax header, Touch Your Fax Number

Page 87

Connect the printer to any of the N ports.

To connect:

1Connect one end of a telephone cable to the port of the printer.

2Connect the other end of the cable to the RJ-11 adapter, and then connect the adapter to an N port.

3If you want to connect a telephone and answering machine to the same wall jack, then connect the devices as shown.

Entering your user information

Your user information includes your name or your company name, your fax number (your fax number is your telephone number, unless you have a dedicated fax telephone line), and the time and date on your fax machine when a transmission is made. This information appears in the header and footer of the faxes that you send.

In some countries, you cannot send a fax without this information. Some fax machines also block faxes without sender information, so make sure that you enter this information in your printer.

Setting the fax header

1From the home screen, navigate to Your Fax Name:

> Fax Setup > Dialing and Sending > Your Fax Name

2Enter your name or your company name, and then touch OK.

3Touch Your Fax Number.

4Enter your fax number or your telephone number, and then touch Accept.

Faxing

Image 87

Contents Machine types 4444 Models 301, 30E Lexmark Pro900 Series Users GuideUsing the printer software ContentsSafety information Using the printer control panel buttons and menusPrinting CopyingScanning Maintaining the printer Using SmartSolutionsTroubleshooting NetworkingCopy and scan troubleshooting IndexNotices Print troubleshootingPage SAVE THESE INSTRUCTIONS Safety informationConserving energy About your printerThank you for choosing this printer Minimizing your printers environmental impactPublications Finding information about the printerConserving ink RecyclingAdditional setup and instructions for using the printer SmartSolutions Users Guide and HelpUsers Guide Use the Understanding the parts of the printerSecond paper tray Tray Using genuine Lexmark ink cartridges Ordering and replacing suppliesOrdering ink cartridges Replacing ink cartridges Paper Ordering paper and other suppliesRecycling Lexmark products Part NumberUsing the printer control panel Using the printer control panel buttons and menusUnderstanding the home screen Display itemDescription Accept Navigating menus using the touch screenLeft arrow Scroll leftChanging the Power Saver timeout 3 Touch More Options5 Touch Paper Type Saving paper and energy with Eco-Mode Resetting to factory settingsMinimum system requirements Using the printer softwareUsing the Windows printer software Software installed during printer installationLexmark Service Center referred to as Service Center Printer softwareLexmark Fax Solutions referred to as Fax Solutions Lexmark Wireless Setup Utility referred to as Wireless Setup UtilityUsing the Macintosh printer software Printer softwareSoftware resident in the Macintosh OS 3 Select Printer Home Finding and installing optional softwareFor Windows users For Macintosh usersUninstalling the printer software Reinstalling the printer softwareChecking for software updates Enabling automatic software updatesUsing the World Wide Web Installing the printer softwareLoading the paper tray Loading paper and original documents4 Load the paper 7 Flip up the paper stop to catch the paper as it exits 6 Insert the trayLoading envelopes or photo paper 6 Insert the tray Loading paper and original documents 4 Load envelopes or photo paperLoading various paper types Load up toMake sure 10 envelopes 25 sheets of labels 50 transparencies Loading paper and original documents a Touch Paper Tray Linking Saving paper default settingsLoading original documents into the ADF Loading original documents on the scanner glassPrinting basic documents b Click Properties, Preferences, Options, or SetupPrinting Tips for printingPrinting pages in reverse order Collating printed copiesPrinting multiple pages on one sheet 2 Touch Print Documents If the printer is using a USB connectionIf the printer is using a Wireless connection selected models only Printing documents from a memory card or flash drive Windows onlyPrinting specialty documents Printing envelopesPrinting labels Tips on loading label sheets Printing on custom-size papera Select Use custom page size Using a memory card or flash drive with the printer Working with photosInserting a memory card Tips Printing photos using the printer control panelEditing photos using the printer control panel Supported memory cards and file typesPrinting photos from a memory device using the printer software For Windows usersFor Macintosh users Printing photos from a PictBridge-enabled digital camera More Options Proof Sheet Print Proof Sheet Printing photos from a memory device using the proof sheetConnected. Use Camera to choose and print photos 3 Navigate to Print Proof SheetPrinting from a Bluetooth-enabled device Bluetooth Dongle Connected appears on the display Printing from a Bluetooth-enabled device Setting the Bluetooth security levelBluetooth Dongle Connected appears on the display Landscape PortraitPrinting on both sides of the paper duplexing manually Setting your printer as the default printer Managing print jobs2 Click Print & Fax For Macintosh users Changing the printing modeChanging the printing mode for a single print job For Windows usersResuming print jobs Pausing print jobsCanceling print jobs Copying Tips for copyingMaking copies 4 Touch Continue Copying photosCopying an ID card Copying a two-sided documentAdjusting copy quality Enlarging or reducing imagesMaking a copy lighter or darker 5 Touch More Options Collating copies using the printer control panelRepeating an image on one page Copying multiple pages on one sheetMaking a duplex copy Making a duplex copy automaticallyMaking a duplex copy manually Canceling copy jobs To cancel a copy job, pressScanning stops and the printer returns to the previous menu Copying Scanning Tips for scanningScanning to a local or network computer Using the printer control panel Scanning to a flash drive or memory cardScanning photos into an editing application 4 Select Printer Home Using the printer softwareScanning documents into an editing application 8 Click Preview/Edit6 Click Document Scanning to a PDF Scanning directly to e-mail using the printer softwareHow do I scan in black and white? Scanning FAQWhy am I being asked for a PIN? How can I improve the quality of a scan?Canceling scan jobs What is an application list, and how do I update it?Updating the application list If you want to change the SMTP server settings Setting up the printer to e-mailSetting up the e-mail function Changing the e-mail settings after setupCreating an e-mail contact list Creating an e-mail contact list using the printer control panelCreating an e-mail contact list using the printer software If you want to change the e-mail settingsSending e-mail 3 Click Printer Home5 Click Select from phonebook Scanning a document or photo to e-mail Tips for e-mailinga Touch Attach document to E-mail Canceling an e-mailAttaching a document or photo to e-mail 2 Touch Attach File to E-mailFaxing Setting up the printer to faxSetup 1 Printer is connected to a dedicated fax line Tips for this setupSetup 2 Printer is sharing the line with an answering machine Connected to the same telephone wall jackConnected to different wall jacks To connect Scenario 2 Digital Subscriber Line DSL Scenario 3 VoIP telephone service Tips for this setupTo connect Setup 1 Printer is connected directly to a cable modem Scenario 4 Digital telephone service through a cable providerScenario 5 Country-specific setup Connecting the printer to a non-RJ-11 wall jack Connecting the printer in countries that use serial connection Connecting the printer to a wall jack in Germany 3 Touch Your Fax Number Setting the fax headerFax Setup Dialing and Sending Your Fax Name Entering your user informationUsing the Fax Setup Wizard in Windows Configuring the fax settingsConfiguring fax settings using the fax software Setting the fax footerConfiguring fax settings using the printer control panel Creating a contact list Creating a contact list using the fax softwareCreating a contact list using the printer control panel Sending faxesc Touch Add Fax Number To send a fax to a single recipient Sending faxes using the printer control panelSending faxes using the computer Tips for sending faxesReceiving faxes automatically Fax Setup Ringing and Answering Auto AnswerReceiving faxes Tips for receiving faxesReceiving a fax manually Faxing FAQWhen do I need to set Auto Answer to On? What is a splitter and what type of splitter should I use?What is my fax number? What is my dialing prefix?Make sure the telephone line and the wall jack are working Fax Setup Ringing and Answering Ring PatternHow do I set the distinctive ring for the printer? How can I check the dial tone?Adjusting the dialing volume How do I adjust the speaker volume on the printer?What settings work best with digital voice mail? How do I change the resolution of the documents that I fax?How do I send a fax using a phone calling card? How do I send a fax at a scheduled time?How do I know that the fax was sent successfully? How do I forward a fax? Fax Setup Ringing and Answering Fax ForwardHow do I view the fax history of the printer? How do I print a fax on both sides of the paper?Block Faxes From Add a Number to Block Add a Name Can I block faxes?Can I retrieve failed faxes? b Touch Turn On/OffSupported network security options Installing the printer on a wireless networkWireless network compatibility NetworkingInformation you will need to set up the printer on a wireless network Printing a network setup pageInstalling the printer on other computers Installing the printer on a wireless networkBefore you begin Interpreting the colors of the Wi-Fi indicator lightSpecial wireless installation instructions Adding the printer to your wireless network6 Click the Set Static IP Address link Changing wireless settings after installation5 Click the Wireless setup utility link Assigning a static IP addressIn Windows Vista Advanced wireless setupCreating an ad hoc wireless network 2 Double-click Wireless Setup Assistant2 Click Control Panel 3 Click Network and Internet Connections 7 Right-click the Wireless Network Connection icon 8 Click Properties9 Click the Wireless Networks tab In Windows XPIn Mac OS X version 10.4 and earlier b Select View Available Wireless NetworksIn Windows In Mac OS X versionAdding a printer to an existing ad hoc wireless network Configuring the printer wirelessly using WPS Wi-Fi Protected Setup5 Click Wireless setup utility link If the printer is currently set up for Ethernet Using the printer wirelesslyUsing the printer locally USB If the printer is currently set up locally using USB connectionSelecting the printer Using the printer over an Ethernet networkIf the printer is currently set up for wireless 5 Select Set as Default Printer from the menu6 Double-click Lexmark Setup Assistant 4 Double-click Lexmark Setup AssistantAdd the printer Sharing a printer in a Windows environment In Mac OS X version 10.4 or earlierc Click Properties Installing the printer on an Ethernet network Sharing a printer in a Macintosh environment2 From the menu bar, click Help  System Preferences Help Networking FAQ Installing the printer on an Ethernet networkWhat is Wi-Fi Protected Setup? What is a network? Where do I find my WEP key or WPA passphrase?What is an SSID? Where do I find my SSID?Wireless network examples How do I find out what type of security my network is using?How are home networks configured? Wired network exampleScenario 3 Wireless network with no Internet access Scenario 2 Wireless network with Internet accessHow do I attach the installation cable? Why do I need an installation cable?How are infrastructure and ad hoc networks different? InfrastructureAd hoc REMOVE OBSTACLES BETWEEN THE ACCESS POINT AND THE PRINTER Finding the signal strengthHow can I improve wireless signal strength? MOVE THE PRINTER CLOSER TO THE WIRELESS ACCESS POINT/WIRELESS ROUTERREMOVE SOURCES OF INTERFERENCE ARRANGE THE NETWORK TO REDUCE SIGNAL ABSORPTIONFor Macintosh users with an AirPort base station For Macintosh users with a wireless access pointHow do I find the MAC address? What is a MAC address?What is an IP address? What is TCP/IP?How do I locate IP addresses? 2 Click More Info What is a key index?How to locate a printer IP address How are IP addresses assigned?Custom solutions Using SmartSolutionsWhat is SmartSolutions? Pre-loaded solutionsExamples Creating or customizing printer solutionsUsing the printer control panel Windows only SmartSolutions More Options Launch SmartSolutions on my computerFor Macintosh users Maintaining ink cartridges Using the printer control panelUsing the printer software Maintaining the printerMore Options Clean Printhead or Deep Clean Printhead Cleaning the printhead nozzlesCleaning the scanner glass Cleaning the exterior of the printerCleaning the touch screen Setup troubleshooting TroubleshootingUsing the Service Center to solve printer problems If Troubleshooting does not solve your problemREMOVE AND REINSERT THE PRINTHEAD Printhead errorsCHANGE THE LANGUAGE USING THE PRINTER MENUS Incorrect language appears on the displayCHECK THE USB CONNECTION Software did not installPrint job does not print or is missing pages RECONNECT THE PRINTER POWER SUPPLYMAKE SURE YOUR PRINTER IS SET AS THE DEFAULT PRINTER REMOVE AND REINSTALL THE PRINTER SOFTWAREPrinter is busy or does not respond REINSTALL THE INK CARTRIDGES AND DEEP CLEAN AND ALIGN THE PRINTHEADMAKE SURE THE PRINTER IS NOT IN POWER SAVER MODE Printer is printing blank pagesPaper jam in the printer Jams and misfeeds troubleshootingMAKE SURE THE USB PORT IS ENABLED IN WINDOWS Cannot print through USBPaper jam in the duplex unit 4 Touch DONE or press , depending on your printer model Paper jam in the ADF selected models only2 Firmly grasp the paper, and then gently pull it out 3 Reinsert the duplex unitCHECK PAPER LOADING ADJUST THE PAPER GUIDES TO FIT THE LOADED PAPERPaper or specialty media misfeeds CHECK PAPER CONDITIONPoor quality at the edges of the page Print troubleshootingCHECK MINIMUM PRINT SETTINGS SELECT THE BORDERLESS PRINT FEATUREALIGN THE PRINTHEAD CLEAN OR DEEP CLEAN THE PRINTHEAD NOZZLES Copy and scan troubleshootingComputer slows down when printing MAKE SURE THE INK CARTRIDGES ARE PROPERLY INSTALLEDCopier or scanner does not respond SET YOUR PRINTER AS THE DEFAULT PRINTERCLEAN THE SCANNER GLASS ADJUST THE SCAN QUALITY FROM THE PRINTER SOFTWAREScan was not successful E-mail troubleshootingUSE A LOWER SCANNING RESOLUTION CHECK YOUR E-MAIL CONFIGURATION SETTINGSCannot attach files Fax troubleshootingFax troubleshooting checklist CHECK YOUR PROXY CONFIGURATIONCannot send faxes Connection checklistFax Setup Dialing and Sending Max Send Speed Fax Setup Dialing and Sending ScanCannot receive faxes ENABLE ERROR CORRECTIONENABLE AUTOMATIC FAX CONVERSION MAKE SURE THAT THE DIAL PREFIX SETTING IS CORRECTMAKE SURE THE FAX SOFTWARE IS INSTALLED MAKE SURE THAT FAX FORWARDING IS DISABLEDINCREASE THE RINGER VOLUME Fax Setup Ringing and Answering Manual Answer CodeMAKE SURE THAT THE PRINTER IS CONNECTED TO THE COMPUTER Fax error messages on the printer control panelMAKE SURE THAT THE PRINTER IS NOT IN POWER SAVER MODE MAKE SURE THE PRINTER IS CONNECTED TO A TELEPHONE LINENo Answer Cannot print documents from a memory card or flash drive Memory card troubleshootingMemory card troubleshooting checklist Nothing happens when a memory card is insertedMAKE SURE YOUR WIRELESS NETWORK IS CONNECTED AND ACTIVE Network troubleshootingPhotos do not transfer from a memory card across a wireless network Network troubleshooting checklistWireless Networking The Continue button is unavailableEthernet Networking MAKE SURE THAT THE PRINTER IS PLUGGED IN AND TURNED ON MAKE SURE THAT YOU ARE USING THE CORRECT CD FOR YOUR PRINTER MODELRECONNECT THE POWER SUPPLY TRY RUNNING THE INSTALLER AGAINCannot print and there is a firewall on the computer Wireless troubleshootingResetting the wireless settings to factory defaults Cannot print over wireless networkDemo Mode CHECK YOUR ADVANCED SECURITY SETTINGS MOVE YOUR ACCESS POINT AWAY FROM OTHER ELECTRONIC DEVICESMOVE THE COMPUTER AND/OR PRINTER CLOSER TO THE WIRELESS ROUTER CHECK THE WIRELESS SIGNAL QUALITYFor Macintosh users with a wireless access point For Macintosh users with an AirPort base station In Mac OS X versionIn Mac OS X version 10.4 and earlier d Click Advanced TCP/IP or TCP/IP Wi-Fi indicator light is not litSELECT THE WIRELESS PRINTER SELECT THE WIRELESS PORTCHECK NETWORK NAME Wi-Fi indicator light is blinking orange during installation If you are using WEP securityIf you are using WPA security If you are using WEP security b Double-click Network Utility 10.168.1.101 3 Double-click Network UtilityMAKE SURE YOUR COMPUTER CAN COMMUNICATE WITH THE PRINTER Wireless print server not installed How to locate a printer IP address MAKE SURE THE WIRELESS PORT IS SELECTED ELIMINATE SOURCES OF INTERFERENCE Resolving intermittent wireless communications issuesDISCONNECT FROM ALL VPNS WHEN ATTEMPTING TO USE THE WIRELESS NETWORK CHANGE THE CHANNEL THE WIRELESS ROUTER USESCONFIGURE THE WIRELESS ROUTER WITH A UNIQUE SSID CHECK FOR KNOWN ISSUES WITH THE WIRELESS ROUTERASSIGN STATIC IP ADDRESSES TO ALL DEVICES IN THE NETWORK CHECK FOR WIRELESS ADAPTER UPDATES CHANGE ALL NETWORK DEVICES TO THE SAME TYPEPURCHASE A NEW ROUTER 2009 Lexmark International, Inc. All rights reserved NoticesProduct information Edition noticeDirectory UNITED STATES GOVERNMENT RIGHTSTrademarks Licensing notices1-meter average sound pressure, dBA Noise emission levelsTemperature information Waste from Electrical and Electronic Equipment WEEE directiveProduct disposal Battery noticePower consumption Product power consumptionTotal energy usage Power SaverLEXMARK LICENSE AGREEMENTS Off mode1 STATEMENT OF LIMITED WARRANTY. Lexmark warrants that the media e.g., diskette or compact disk on which the Software Program if any is furnished is free from defects in materials and workmanship under normal use during the warranty period. The warranty period is ninety 90 days and commences on the date the Software Program is delivered to the original end-user. This limited warranty applies only to Software Program media purchased new from Lexmark or an Authorized Lexmark Reseller or Distributor. Lexmark will replace the Software Program should it be determined that the media does not conform to this limited warranty Page MICROSOFT CORPORATION NOTICES ADOBE SYSTEMS INCORPORATED NOTICEEuropean Community EC directives conformity Notice to users of the US telephone network FCC requirements Industry Canada compliance statementAvis de conformité aux normes de l’industrie du Canada Regulatory notices for telecommunication terminal equipmentNotice to users of the Canadian telephone network South Africa telecommunications noticeUsing this product in Switzerland Notice to users of the New Zealand telephone networkAvis réservé aux utilisateurs du réseau téléphonique du Canada Uso del prodotto in Svizzera Regulatory notices for wireless productsUtilisation de ce produit en Suisse Verwendung dieses Produkts in der SchweizNotice to users in Brazil Industry Canada CanadaIndustry Canada Canada Taiwan NCC RF notice statement Notice to users in the European Union Ελληνική Index Page Page iron-on transfers loading printing documents from 40 printing photos using the proofmemory card troubleshooting cannot print from a flash setting up 90, 91 phone book, e-mailPage Page Page WPA passphrase locating

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301, Pro900, 30E, 4444, 90T9105 specifications

The Lexmark 30E, 301, and S500 series are renowned for their efficiency, reliability, and innovative technologies, making them a preferred choice for small to medium-sized businesses. Each of these models caters to a variety of printing requirements while maintaining high standards in performance and usability.

The Lexmark 30E is recognized for its compact design and versatility. As a monochrome laser printer, it excels in producing sharp, high-quality text documents. With a print speed that can reach up to 40 pages per minute, it is ideal for environments with moderate to high-volume printing needs. The printer is equipped with a robust processor and has a print resolution of up to 1200 x 1200 dpi, ensuring that documents are presented clearly and professionally. Additionally, it features automatic duplex printing, which not only saves on paper costs but also contributes to enhancing overall workplace efficiency.

The Lexmark 301 series builds on this foundation while offering enhanced capabilities and features. This series includes multifunction capabilities, which allow users to print, scan, copy, and fax from a single machine. With an intuitive touchscreen interface, operation is streamlined, making it accessible for all users. It supports mobile printing solutions, enabling users to print directly from smartphones or tablets, a feature that is increasingly crucial in today’s mobile-centric workplaces. The Lexmark 301 series uses advanced imaging technologies, ensuring high-quality output, vibrant graphics, and reliable document consistency.

The Lexmark S500 series stands out with its sophisticated color printing abilities and high-performance features. This series is engineered for higher volume printing, with options for both single and multi-function models. The S500 offers color print speeds that rival many monochrome printers, making it efficient for businesses that require rich, vivid color documents. It features Lexmark's award-winning imaging technology, which guarantees outstanding color accuracy and detail. Advanced security features, such as secure printing and user authentication, are also integrated, ensuring sensitive information remains protected.

In conclusion, the Lexmark 30E, 301, and S500 series printers are designed to meet the diverse needs of modern businesses. With their focus on speed, quality, and user-friendly interfaces, these printers not only enhance productivity but also provide cost-effective solutions for managing office tasks. Whether it’s a small office needing basic printing capabilities or a larger enterprise requiring multifunction devices, these Lexmark models deliver exceptional performance and reliability.