Sharp MX-4500N, MX-4501N, MX-2700N, MX-2300G, MX-3501N, MX-2300N, MX-2700G manual Address Book Screen

Page 15

ADDRESS BOOK SCREEN

This screen is used to select transmission destinations.

(2)

(3)

(4)

(5)

(6)

AAA

AAA

 

 

 

XXX@XX.XXX.com

 

 

 

To

Cc

Bcc

Condition

(7)

Settings

 

 

 

 

 

 

 

 

1/1

 

 

 

 

(8)

AAA AAA

 

BBB BBB

 

Address Review

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(1)

CCC

CCC

 

DDD

DDD

 

 

 

Global

 

 

 

 

Address Search

 

 

 

 

 

 

 

 

 

 

EEE

EEE

 

FFF

FFF

 

 

 

 

 

Frequent Use

ABCD

EFGHI

JKLMN

OPQRST

UVWXYZ

Sort Address

(9)

(10)

(11)

(1)One-touch key display

The destinations (one-touch keys) stored in each index are displayed. This manual refers to keys in which destinations and groups are stored as one touch keys.

☞CALLING UP A DESTINATION (page 20)

(2)This shows the selected destination.

(3)[To] key

Touch this key to enter the selected destination (one-touch key).

☞CALLING UP A DESTINATION (page 20)

(4)[Cc] key

When using Scan to E-mail, touch the [Cc] key when you wish to send a "Carbon copy" of the e-mail to an additional destination.

(5)[Bcc] key

When using Scan to E-mail, touch the [Bcc] key when you wish to send a "Blind carbon copy" of the e-mail to an additional destination.

When an address is specified as a Bcc recipient, other recipients will not know that the address is a recipient. This key only appears when Bcc has been enabled using "Bcc Setting" in the system settings (administrator).

(6) key

(12)

(7)[Condition Settings] key

Touch this key to select send settings. When the key is touched, the base screen appears.

☞BASE SCREEN (page 10)

(8)[Address Review] key

Touch this key to view a list of the selected destinations. Destination selections can be changed.

☞CHECKING AND DELETING THE SELECTED DESTINATIONS (page 21)

(9)[Global Address Search] key

When the use of an LDAP server has been enabled in the machine's Web page, an address for a transmission can be obtained from a global address book.

☞CALLING UP A DESTINATION FROM A GLOBAL ADDRESS BOOK (page 24)

(10)Page change keys

Use these keys to change pages when more one-touch keys have been stored than can be displayed on one page.

(11)Index tab

Touch this to change indexes.

☞Index display (page 15)

(12)[Sort Address] key

Touch this key to search for a destination using a search number*.

*A 3-digit number assigned to a one-touch key or group key when it is stored.

☞USING A SEARCH NUMBER TO SPECIFY A DESTINATION (page 22)

Touch this key to change the index tabs to custom indexes or to display one-touch keys by send mode.

☞CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN (page 15)

•Icons appear in the one-touch keys in the address book to indicate which mode is used for transmission.

☞SPECIFYING DESTINATIONS IN THE ADDRESS BOOK (page 19)

•The Scan to Desktop destination is stored when Network Scanner Tool is installed from the CD-ROM that accompanies the machine (or that accompanies the network scanner expansion kit when the MX-2300G/2700G is used). The sender name and sender address can also be stored in the Web pages. Click [Address Book] in the Web page menu, and click the [Add] button that appears. Select [Desktop] in [Address Type] and then store the sender name and address.

☞STORING A DESTINATION FOR SCAN TO DESKTOP (page 9)

•For information on storing addresses in the address book, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK" (page 8).

•System Settings: Address Control

This can be used to store addresses of Scan to E-mail and Internet fax destinations in one-touch keys.

•System Settings (Administrator): The Number of Direct Address Keys Displayed Setting This is used to change the number of one-touch keys displayed in the Address Book screen.

•System Settings (Administrator): Bcc Setting

This setting enables or disables Bcc delivery. When enabled, the [Bcc] key appears in the Address Book screen.

•System Settings (Administrator): Default Display Setting

One of the following screens can be selected for the initial screen that appears when the [IMAGE SEND] key is pressed.

• Base screen of each mode (scan mode, Internet fax mode and fax mode)

• Address book screen (alphabetical/custom index)

14

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Contents Scanner Guide Table of Contents JOB Status Screen Timer TransmissionAN E-MAIL Address Inbound Routing Settings Basic Scanning ProcedurePlease note About this ManualManual name Contents Manuals Provided with the MachineIcons used in the manuals Network Scanner Function Before Using the Machine AS a Network ScannerPreparations for USE AS a Network Scanner Make Sure the Main Power Switch is in the on PositionSYSTEMPress the System Settings key Touch the Default Settings keyCheck the date and time Settings Required in the WEBStoring Sender Information Touch the Clock keySystem Settings Direct Address/Program Scan mode destinationsStoring a Destination for Scan to Desktop Installing the Network Scanner ToolAddress Book screen Base screen of scan modeSystem Settings Administrator Default Display Setting Base ScreenBase Screens Customizing displayed keys customized keys Checking what special modes are selected Image Settings keyAddress Book Screen Touch the Sort Address key Change the display modeTouch the key of the mode or tab that you wish to display Index displayPlace the original Change the modeSelect original settings Scanning and Transmission SequenceStart scanning and transmission To cancel scanningSelect convenient special modes Enter the destinationOriginal Sizes Original Sizes That can be TransmittedSize of the Placed Original Specifying Destinations in the Address Book Icon Mode usedSpecify the destination Touch the index tab where the destination is storedCalling UP a Destination Touch the Address Book keyCheck the destinations To cancel a specified destinationChecking and Deleting the Selected Destinations Touch the Address Review keyAddress with the numeric keys Using a Search Number to Specify a DestinationTouch the key Enter the 3-digit search numberEnter the destination address If scan mode is selected, select the type of deliveryEnter the Address Manually Touch the Address Entry keyAA XX Names that start with AA and end with If a screen for selecting the address to be used appears Select the destinationTouch the key of the desired destination To check the information stored in a destinationUsing the Resend Function Touch the Resend keyTouch the key of the desired address Scanning to E-MAIL, FTP, DESKTOP, and Network Folder Original size Place the originalDocument feeder tray Document glass Original Change to scan mode Display the original settings screenSpecify the orientation in which the original is placed Touch the one-touch key of the desired destination Press the Colour Start key Or the Black & White Start keyStoring a mail signature System Settings Administrator Scan SettingsSystem Settings Administrator Pre-Setting Mail Signature Touch the Read-End keyRead the displayed message and touch the OK key Changing the Exposure and Exposure ModeDisplay the exposure setting screen Select the exposure and exposure modeSetting Description How to select the exposureHow to select the exposure mode Exposure When to selectSelect the resolution Changing the ResolutionHow to select the resolution Display the resolution setting screenAuto A4 Touch the 2-Sided Booklet key or the 2-Sided Tablet keyReady to send Specify the scan size Specifying the size using paper sizesSpecifying the Scan Size of the Original Touch the Scan Size keyTouch the Y key and enter the Y vertical Dimension with Keys Touch the OK keySpecifying the size by entering numerical values Enter the scan size original sizeTouch the desired send size key Touch the OK key Specifying the Send Size of the OriginalTouch the Send Size key Specify the send sizeTouch the Image Settings key Touch the Colour Mode key Changing the Colour ModeDisplay the colour mode screen Select the colour modeOK key Display the format setting screenChanging the File Format Read the displayed message and touchSystem Settings Administrator Initial File Format Setting Enter the subject Touch the Send Settings keyChanging the SUBJECT, File NAME, REPLY-TO, and Message To change the subject, touch the Subject keyTo change the message, touch the Body Text key To change the file name, touch the File Name keyTo change Reply-To, touch the Reply-To key Specify a user for Reply-To and touchEnter the message and touch the OK key System Settings Default Sender SetScanning to USB Memory System Settings USB-Device CheckTouch the Mode Switch key Change to USB memory modeScan Size 100% Or the Black & White If the original was placed onDocument glass, replace it with the next Original and press the Colour StartTo cancel scanning to USB memory System Settings Administrator Disable Scan FunctionIf the USB memory becomes full during scanning Manual Text How to select the exposure USB Mem. Scan K L File Name Scan Size 100% Send Size Original Auto Enter the scan size Scan Size 100% Original Send Size Auto USB Mem. Scan Colour Mode Colour/Grey Specified Pages per File Entering the File Name System Settings Administrator Rotation Sending Setting Sending a FAX in Internet FAX ModeChange to Internet fax mode Touch the Mode Switch key Touch the Internet Fax keyIf the top edge of the original is up, touch Key. If Press the Black & White Start key System Settings Administrator I-Fax Send SettingsSelect the exposure Changing the Exposure200X100dpi Book and a tablet are bound as shown below BookTablet Image Address Entry Settings Manual A5R A4 Send Size Fax Inch Touch the key of the desired format Touch the OK key Select the file formatChanging the SUBJECT, File NAME, and Message Material for planning meeting Body Text JOB Status Screen Example Pressing the key in scan modeJOB Queue Screen and Completed JOB Screen Job queue screenComplete screen Job key display Icon Job typeDisplay Status Display Status Internet fax reception jobs Operation When a JOB in the JOB Queue is CompletedTimer transmission jobs Reception jobs when Inbound Routing Settings are enabledTab name Information displayed Checking Completed JobsIf you do not want to stop the selected job Press the JOB Status keySelect the job that you wish to stop Touch the Yes keySelect the job to which you wish to give priority Giving Priority to a Scan Transmission JOBConvenient Functions Repeat steps 1 and 2 until all addresses are selected Touch the Address Review key in the Address Book screenPress the Colour Start key Or the Black & White Colour scanning ResolutionFile compression mode ExposureTouch the Failed tab Touch the Retry key Display the jobs completed screenDisplay details on the broadcast transmission Resend the image to the unsuccessful destinationsScanning a thick book Select the mode that you wish to useNot using the erase Using the erase Function Erasing Peripheral Shadows on the Image EraseTouch the Erase key Select the erase settingsTouch the desired erase mode Touch the Special Modes keySystem Settings Administrator Erase Width Adjustment To cancel the erase settingOriginal scan size Transmitted image Scanning AN Original AS TWO Separate Pages Dual Page ScanPlace the original face down on Document glass Example Scanning the left and right pages of a bookSelect Dual Page Scan To cancel the dual page scan setting Sending AN Image AT a Specified Time Timer Transmission Specify the time hour, minute Touch the Timer keySet the time with Keys Specify the daySpecify the destination Whitening Faint Colours in the Image Suppress Background Select the suppress background setting Adjust the background suppression levelTouch the Suppress Background key To cancel the background suppression setting Scanning Both Sides of a Card Onto a Single page Card Shot 100Place the original face down on the document glass Enter the original size 101Touch the Card Shot key OKSpecify the original sizePanel To cancel the card shot102 Touch the Read-End key in the touchScanning Many Originals AT Once Job Build 103Insert the originals face up in the document feeder tray Select job build mode Touch the keys to switch through the screens104 To cancel the job build function 105Touch the Read-End key in the touch panel Files created Scanning Originals of Different Sizes Mixed Size Original106 Originals107 Select the mixed size original settingTo cancel the mixed size original setting System Settings Administrator Original Feeding Mode108 109 Scanning Thin Originals Slow Scan ModeSelect slow scan mode To cancel the slow scan mode110 Storing Scan Operations Programs 111Enter the address of each branch office Call up the stored program Select additional settings112 Touch the Program key113 To AN E-MAIL Address Inbound Routing Settings Forwarding a Received Internet FAX114 Automatically Receiving AN Internet FAX115 Internet faxes are receivedTouch the Manual RX key System Settings Internet Fax Manual ReceptionManually Receiving Internet Faxes 116117 Printing Faxes Received to MemoryOriginals Document feeder tray Document glass Sending TWO Pages AS a Single page 2in1118 Place the originalsSelect 2in1 119120 To cancel the 2in1Select Transaction Report 121122 Select print conditionsSelect the print conditions Touch the OK key 123 Information Appearing in the Result Column 124Message Explanation 125 Sending AN Internet FAX from a Computer PC-I-Fax126 Basic Scanning ProcedureChange to PC Scan mode Touch the Mode Switch key Touch the PC Scan keySelect Sharp MFP Twain K Click the Select button 127At your computer Select Acquire Image from the File menuPreview the image 128Select scanning settings while viewing the image 129Click the Scanning button 130 Scanner Guide
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MX-4500N, MX-3500N, MX-2700G, MX-2300N, MX-3501N specifications

The Sharp MX-3500N is a versatile multifunction printer designed for high-volume office environments, combining exceptional printing, copying, scanning, and faxing capabilities in one robust unit. This sophisticated machine caters to the needs of busy workplaces by delivering advanced features that enhance productivity and streamline workflow processes.

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