Sharp MX-4501N Storing Scan Operations Programs, 111, Enter the address of each branch office

Page 112

STORING SCAN OPERATIONS (Programs)

A destination, original settings, and functions can be stored in a program. When you wish to use those settings for a scan transmission, they can be called up with ease.

For example, suppose A4 (8-1/2" x 11") size documents are scanned into a file and sent to each branch office once a month.

(1)The same documents are sent to each branch office

(2)Each page of a bound document is successively transmitted

(3)Smudges on the edges of the documents are erased before transmission

When a job program is not stored

When a job program is stored

 

 

Enter the address of each branch office.

Touch a stored program key.

Dual Page Scan settings

Erase settings

Press the [START] key.

The originals are scanned and transmitted.

Press the [START] key.

 

The originals are scanned and transmitted.

 

 

 

Considerable time is required to send the documents each

When a program is used, settings are selected with ease by

month because the above settings must be selected.

simply pressing the stored key.

In addition, mistakes may occasionally be made when

In addition, transmission takes place based on the stored

selecting the settings, so incorrect transmissions may occur.

settings so there are no chances for mistakes.

•Programs are stored, edited, and deleted using "Address Control" in the system settings. See "Storing a

program" in the System Settings Guide.

•Programs can also be stored in the Web pages. Click [Job Programs] and then [Program Registration] in the Web page menu.

•The settings stored in a program will be retained even after the program is used for transmission. The same settings can be used repeatedly for transmission.

•The following settings can be stored in programs.

•Image send mode: Scan, Internet fax

•Destinations

•Original settings: Exposure, resolution

•Special modes: Erase, Dual Page Scan, Suppress Background, 2in1

•Up to 48 programs can be stored.

•Up to 500 destinations can be stored in one program.

•This function cannot be used in USB memory mode.

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Contents Scanner Guide Table of Contents Timer Transmission AN E-MAIL Address Inbound Routing SettingsBasic Scanning Procedure JOB Status ScreenAbout this Manual Please noteManuals Provided with the Machine Manual name ContentsIcons used in the manuals Before Using the Machine AS a Network Scanner Network Scanner FunctionMake Sure the Main Power Switch is in the on Position SYSTEMPress the System Settings keyTouch the Default Settings key Preparations for USE AS a Network ScannerSettings Required in the WEB Storing Sender InformationTouch the Clock key Check the date and timeScan mode destinations System Settings Direct Address/ProgramInstalling the Network Scanner Tool Storing a Destination for Scan to DesktopBase screen of scan mode System Settings Administrator Default Display SettingBase Screen Address Book screenBase Screens Customizing displayed keys customized keys Image Settings key Checking what special modes are selectedAddress Book Screen Change the display mode Touch the key of the mode or tab that you wish to displayIndex display Touch the Sort Address keyChange the mode Select original settingsScanning and Transmission Sequence Place the originalTo cancel scanning Select convenient special modesEnter the destination Start scanning and transmissionOriginal Sizes That can be Transmitted Original SizesSize of the Placed Original Icon Mode used Specifying Destinations in the Address BookTouch the index tab where the destination is stored Calling UP a DestinationTouch the Address Book key Specify the destinationTo cancel a specified destination Checking and Deleting the Selected DestinationsTouch the Address Review key Check the destinationsUsing a Search Number to Specify a Destination Touch the keyEnter the 3-digit search number Address with the numeric keysIf scan mode is selected, select the type of delivery Enter the Address ManuallyTouch the Address Entry key Enter the destination addressAA XX Names that start with AA and end with Select the destination Touch the key of the desired destinationTo check the information stored in a destination If a screen for selecting the address to be used appearsTouch the Resend key Using the Resend FunctionTouch the key of the desired address Original size Place the original Scanning to E-MAIL, FTP, DESKTOP, and Network FolderDocument feeder tray Document glass Original Display the original settings screen Change to scan modeSpecify the orientation in which the original is placed Press the Colour Start key Or the Black & White Start key Touch the one-touch key of the desired destinationSystem Settings Administrator Scan Settings System Settings Administrator Pre-Setting Mail SignatureTouch the Read-End key Storing a mail signatureChanging the Exposure and Exposure Mode Display the exposure setting screenSelect the exposure and exposure mode Read the displayed message and touch the OK keyHow to select the exposure How to select the exposure modeExposure When to select Setting DescriptionChanging the Resolution How to select the resolutionDisplay the resolution setting screen Select the resolutionTouch the 2-Sided Booklet key or the 2-Sided Tablet key Auto A4Ready to send Specifying the size using paper sizes Specifying the Scan Size of the OriginalTouch the Scan Size key Specify the scan sizeDimension with Keys Touch the OK key Specifying the size by entering numerical valuesEnter the scan size original size Touch the Y key and enter the Y verticalSpecifying the Send Size of the Original Touch the Send Size keySpecify the send size Touch the desired send size key Touch the OK keyChanging the Colour Mode Display the colour mode screenSelect the colour mode Touch the Image Settings key Touch the Colour Mode keyDisplay the format setting screen Changing the File FormatRead the displayed message and touch OK keySystem Settings Administrator Initial File Format Setting Touch the Send Settings key Changing the SUBJECT, File NAME, REPLY-TO, and MessageTo change the subject, touch the Subject key Enter the subjectTo change the file name, touch the File Name key To change Reply-To, touch the Reply-To keySpecify a user for Reply-To and touch To change the message, touch the Body Text keySystem Settings Default Sender Set Enter the message and touch the OK keySystem Settings USB-Device Check Scanning to USB MemoryChange to USB memory mode Touch the Mode Switch keyScan Size 100% If the original was placed on Document glass, replace it with the nextOriginal and press the Colour Start Or the Black & WhiteSystem Settings Administrator Disable Scan Function To cancel scanning to USB memoryIf the USB memory becomes full during scanning Manual Text How to select the exposure USB Mem. Scan K L File Name Scan Size 100% Send Size Original Auto Enter the scan size Scan Size 100% Original Send Size Auto USB Mem. Scan Colour Mode Colour/Grey Specified Pages per File Entering the File Name Sending a FAX in Internet FAX Mode Change to Internet fax modeTouch the Mode Switch key Touch the Internet Fax key System Settings Administrator Rotation Sending SettingIf the top edge of the original is up, touch Key. If System Settings Administrator I-Fax Send Settings Press the Black & White Start keyChanging the Exposure Select the exposure200X100dpi Book and a tablet are bound as shown below BookTablet Image Address Entry Settings Manual A5R A4 Send Size Fax Inch Select the file format Touch the key of the desired format Touch the OK keyChanging the SUBJECT, File NAME, and Message Material for planning meeting Body Text Example Pressing the key in scan mode JOB Status ScreenJob queue screen JOB Queue Screen and Completed JOB ScreenComplete screen Icon Job type Job key displayDisplay Status Display Status Operation When a JOB in the JOB Queue is Completed Timer transmission jobsReception jobs when Inbound Routing Settings are enabled Internet fax reception jobsChecking Completed Jobs Tab name Information displayedPress the JOB Status key Select the job that you wish to stopTouch the Yes key If you do not want to stop the selected jobGiving Priority to a Scan Transmission JOB Select the job to which you wish to give priorityConvenient Functions Touch the Address Review key in the Address Book screen Repeat steps 1 and 2 until all addresses are selectedPress the Colour Start key Or the Black & White Resolution File compression modeExposure Colour scanningDisplay the jobs completed screen Display details on the broadcast transmissionResend the image to the unsuccessful destinations Touch the Failed tab Touch the Retry keySelect the mode that you wish to use Not using the erase Using the erase FunctionErasing Peripheral Shadows on the Image Erase Scanning a thick bookSelect the erase settings Touch the desired erase modeTouch the Special Modes key Touch the Erase keyTo cancel the erase setting System Settings Administrator Erase Width AdjustmentScanning AN Original AS TWO Separate Pages Dual Page Scan Place the original face down on Document glassExample Scanning the left and right pages of a book Original scan size Transmitted imageSelect Dual Page Scan To cancel the dual page scan setting Sending AN Image AT a Specified Time Timer Transmission Touch the Timer key Set the time with KeysSpecify the day Specify the time hour, minuteSpecify the destination Whitening Faint Colours in the Image Suppress Background Adjust the background suppression level Select the suppress background settingTouch the Suppress Background key To cancel the background suppression setting 100 Scanning Both Sides of a Card Onto a Single page Card ShotPlace the original face down on the document glass 101 Touch the Card Shot keyOKSpecify the original size Enter the original sizeTo cancel the card shot 102Touch the Read-End key in the touch Panel103 Scanning Many Originals AT Once Job BuildInsert the originals face up in the document feeder tray Touch the keys to switch through the screens Select job build mode104 105 To cancel the job build functionTouch the Read-End key in the touch panel Scanning Originals of Different Sizes Mixed Size Original 106Originals Files createdSelect the mixed size original setting 107System Settings Administrator Original Feeding Mode To cancel the mixed size original setting108 Scanning Thin Originals Slow Scan Mode 109To cancel the slow scan mode Select slow scan mode110 111 Storing Scan Operations ProgramsEnter the address of each branch office Select additional settings 112Touch the Program key Call up the stored program113 Forwarding a Received Internet FAX To AN E-MAIL Address Inbound Routing Settings114 Receiving AN Internet FAX 115Internet faxes are received AutomaticallySystem Settings Internet Fax Manual Reception Manually Receiving Internet Faxes116 Touch the Manual RX keyPrinting Faxes Received to Memory 117Sending TWO Pages AS a Single page 2in1 118Place the originals Originals Document feeder tray Document glass119 Select 2in1To cancel the 2in1 120121 Select Transaction ReportSelect print conditions 122Select the print conditions Touch the OK key 123 124 Information Appearing in the Result ColumnMessage Explanation Sending AN Internet FAX from a Computer PC-I-Fax 125Basic Scanning Procedure Change to PC Scan modeTouch the Mode Switch key Touch the PC Scan key 126127 At your computerSelect Acquire Image from the File menu Select Sharp MFP Twain K Click the Select button128 Preview the image129 Select scanning settings while viewing the imageClick the Scanning button 130 Scanner Guide
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