Panasonic KX-FT21HK operating instructions Initial Preparation

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Finding the Controls

●To print a quick reference (p. 13).

●For the Speed Dial (p. 28, 32).

●For the Telephone Directory with Alpha-Search (p. 29).

●For the One-Touch Dial (p. 27, 28, 32).

●Command keys (p. 21).

●To insert a hyphen (p. 21, 27).

Initial Preparation

	1	3
	4	6
	2	LOWER
	5	LOWER
	5

		VOLUME
HELP	DIRECTORY	SEARCH

●To keep the telephone number secret (p. 27).

●To insert one character or one space (p. 20, 21).

●To select stations 4–6 for the One-Touch Dial (p. 27, 28, 32).

			●To adjust volumes (p. 23).
			●To select feature settings during
			programming.
MENU	STOP	START/COPY/ SET	●To search for a stored name
			(p. 29).

●To stop an operation or cancel programming.

●To initiate or exit programming.

●To initiate fax transmission, reception or copying.

●To store a setting during programming.

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Contents PFQX1383ZA WH1199WN0 Operating InstructionsFor your future reference Welcome to the world of Panasonic facsimilesSave These Instructions Important safety instructions10 cm Installing the recording paperTelephone line cord Power cordConnections Handset cordVoice calls answering Voice calls makingFax sending Fax receiving Copying Table of Contents Initial Preparation Telephone Fax/Copy Help HelpAccessories Included accessoriesAccessory order information Help Button Help functionHelp START/COPY/SET Location Finding the ControlsInitial Preparation Document stacker OverviewSetup Recording paperDocument stacker Dialling mode! touch tone or pulse MenuMenu START/COPY/SET Setting the date and time Date and time, your logo and facsimile telephone numberMenu Stop START/COPY/SET To delete a character Setting your logoExample Bill Menu Stop DeleteTo select characters with the dial keypad Keys CharactersStop Setting your facsimile telephone number Press 2 3 4 5 6 7To correct a mistake To delete a number Handset receiver volume VolumesAdjusting volumes Ringer volumeTo redial the last number Making and Answering CallsPress Monitor Monitor REDIAL/PAUSEMonitor Entering pauses TONE, Flash and Pause buttonsTone button Flash buttonAutomatic Dialling Storing names and telephone numbers for automatic diallingMenu Stop START/COPY/SET Lower Monitorlower Making a voice call using automatic diallingDirectory START/COPY/SET Press DirectoryReceiving a request for voice contact Voice ContactTalking to the caller after fax transmission or reception Initiating voice contactStop Monitor REDIAL/PAUSE START/COPY/SET ResolutionSending Faxes Sending a fax manuallyMonitor Stop Lower Directory Sending a fax using automatic diallingEffective scanning area Document weight Documents you can sendMaximum size Sample of a sending report Sending report for confirmationSample of a journal report Automatic journal reportTo cancel the delayed transmission setting Delayed transmission Sending a fax at a specified timeTo cancel the transmit polling Overseas mode Connecting tone Setting the unit to receive calls PRE-SELECTED SettingReceiving Faxes Remote activation TEL/FAX modeTo stop receiving TEL mode Answering all calls manuallyReceive Mode Stop START/COPY/SET Friendly reception featureFAX only mode All calls are received as faxes Activating the FAX only modeReceive Mode FAX only mode ring count Fax activation code Extension telephoneRing patterns Receiving with a duplex ring serviceWhat is a duplex ring service? To use one of the telephone numbers as a facsimile numberHow the unit will answer in each receive mode Setting the ring pattern detectionTEL/FAX delayed Ring count Fax calling tone Silent fax recognition Ring countVoice call Ring pattern when an extension telephone is connected TEL/FAX delayed Ring countFax calling Changing the Auto Answer setting to the TEL/FAX mode Receive Mode Menu START/COPY/SETWe recommend the following setup Silent fax recognition ring count TEL/FAX delayed ring countFriendly reception Auto disconnection Pager call when your unit receives a fax Press Start /COPY/SETHow your unit and pager work To stop copying Stop START/COPY/SET ResolutionCopying Making a copySTART/COPY/SET button Error MessagesCommunication message Error Cause & Remedy Code ReportsDisplay message Cause & Remedy LCD displayOperations Receive mode Problem Cause & Remedy Cannot receive documentsCONNECTING..... but faxes are Problem Cause & Remedy Cannot select the desiredCopied image is distorted If a power failure occursProblem Cause & Remedy Unit does not make a copy Dirty pattern or a black lineRecording paper jam JamsSending document does not feed, or multi-feeds Document jamButton Caution Do not push on the black cover CleaningDocument feeder Thermal headFor the telephone number list, press , then Printing the feature settings, telephone numbers, journalFor the advanced feature list, press , then Print ReportsStart /COPY/SET Original Mode / ResetSetting the original mode Resetting the advanced featuresTechnical data about this product SpecificationsIndex IndexReport Voice call Advanced features Features SummarySummary of user programmable features Basic featuresFAX only Normal

KX-FT21HK specifications

The Panasonic KX-FT21HK is a versatile and reliable fax machine that caters to both home and small office environments, offering a blend of efficiency and convenience. One of its primary features is the thermal transfer printing system, which delivers crisp, clear fax documents with a resolution of up to 203 x 392 dpi. This ensures that every detail is captured, making it ideal for sending important documents, contracts, and graphics.

An important characteristic of the KX-FT21HK is its compact design. With its sleek dimensions, this fax machine is built to fit into limited spaces without compromising functionality. This design is complemented by a user-friendly control panel, which features an LCD display that provides easy navigation through settings and options.

The KX-FT21HK is equipped with a 14.4 kbps modem speed, which allows for rapid transmission speeds. This feature is especially beneficial in environments where time-sensitive documents must be sent quickly. Additionally, the fax memory capacity can hold up to 28 pages in memory, preventing loss of documents in case of paper runs out or machine errors.

Another noteworthy technology incorporated into the KX-FT21HK is its dual color printing capability. This feature allows users to send faxes in different colors, enhancing the clarity and appeal of the documents. Furthermore, it supports automatic and manual dialing, with 20-speed dial memory settings to facilitate quick connections without the need for repetitive number inputs.

The KX-FT21HK also comes with advanced functionalities such as the ability to send and receive faxes without the need for an external telephone line, combined with a built-in telephone functionality. This 2-in-1 feature is particularly advantageous for small businesses, as it saves both space and resources.

In terms of maintenance, the KX-FT21HK utilizes convenient toner cartridges that are straightforward to replace. The thermal transfer technology minimizes the mess associated with conventional ink printing, allowing for cleaner operation overall.

Overall, the Panasonic KX-FT21HK stands out as a reliable, efficient, and user-friendly fax machine, making it an excellent choice for individuals and businesses looking to streamline their document transmission processes. With its combination of essential features and ease of use, it effectively meets the demands of contemporary office settings.