HTC IRIS100 user manual Tasks, Send appointments, To send a meeting request, To create a task

46 Organizing Phone Information

Highlighted areas represent time segments that have scheduled appointments.

Click to change the view.

Click an item to view the details of the appointment.

Agenda View

An appointment with the icon indicates that the scheduled appointment has a conflict with one or more existing appointments.

Send appointments

To send a meeting request

You can send meeting requests via e-mail to persons that use Outlook or Outlook Mobile.

1.Click Start > Calendar.

2.Schedule a new appointment and then scroll down to Attendees and click No Attendees.

Click Add Required Attendee or Add Optional Attendee to add the contacts you want to send the meeting request to.

Note You can only specify if an attendee is required or optional if your phone is connected to a Microsoft Exchange 2007 server. Otherwise, all attendees are designated as required. For more information, see Chapter 7.

3.Choose the contact(s) you want to send the meeting request to and click Select.

Note To remove an attendee from the list, select the attendee and click Menu > Remove Attendee.

4.On the New screen, click Done. The meeting request is sent out.

Note When attendees accept your meeting request, the meeting is automatically added to their schedules. When their response is sent back to you, your calendar is updated as well.

5.3 Tasks

Use Tasks to keep track of things you need to do.

To create a task

1.On the Home screen, click Start > Tasks.

2.Click Menu > New Task.

3.Enter the necessary task information and click Done.

•Set a Priority for the task. This item can be referenced when sorting tasks.

•Enter a Start date and Due date if the task starts and ends at a specific time.

•Enter a Reminder if you want to be notified if the task is due.

•Enter the Categories (you can set more than one) that best describes the task. This item can be referenced when filtering tasks.