Siemens OptiPoint 410 Using the mailbox, Dialing with system speed dialing numbers

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Making Calls – Convenience Functions

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Mailbox
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The other party answers:

Lift the handset.

With the handset on-hook: speakerphone (not available with optiPoint 410 economy).

Dialing with system speed dialing numbers

You will be supplied with a copy of the system (central) speed dialing directory by your service personnel or you will find it in the inhouse telephone directory or on your PC.

After selecting a speed dialing number, which is the saved system prefix of another telecommunications system, you can immediately suffix-dial the station number you require.

Using the mailbox

Callers who dialed your number during your absence can leave a reminder message in your mailbox.

You will also find mail server voice/fax messages in your mailbox (if this facility is available).

Retrieval from mailbox

The lamp is lit if there are new entries in the mailbox. Press the key.

The first entry is displayed. Keep pressing the mailbox key to see the other messages.

Meaning of the display:

Call = callback request,

for example, from Mr. Jones

Answering a callback request

The callback request is displayed.

Select and confirm.

The user is called.

Deleting mailbox entries

The required entry is displayed.

Select and confirm.

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Contents HiPath OptiPoint 410 economy optiPoint 410 standard About these Operating Instructions Important NotesLabels Making Calls Basic Functions Basic Usage InstructionsMaking Calls Convenience Functions Using Other Functions Making project callsMaking multiline calls Making calls in an executive/secretary teamAdvice for users Checking the telephoneBasic Usage Instructions OptiPoint 410 economy/standard control panelHow to use this user guide DisplayHow to activate functions Via the Service MenuUsing a function key DirectlyWhich functions can be used? Basic and enhanced functionsAdditional multiline and group functions Additional executive/secretary functions not used in USHow to make best use of your telephone Optional main menuMaking Calls Basic Functions Answering callsAnswering a call with the handset Answering a call via the speaker key speakerphoneSwitching to speakerphone Switching to the handsetOpen listening Making CallsEnding the call Saved number redialDialing with the handset on-hook Called party answers. The call is on your speakerLast number redial Making a second call consultationAlternating between two calls toggling Transferring a call Extending the call with prior announcementExtending the call without prior announcement Using call forwarding Call ForwardingStation fixed forwarding Programming/changing a forwarding destinationActivating/deactivating station fixed forwarding Deactivating station fixed forwarding in the idle menu Activating and deactivating with call forwarding keyDeleting the destination for station fixed forwarding Station variable forwarding Selection of a station variable forwarding typeProgramming/changing the forwarding destination Deleting a forwarding destinationActivating station variable forwarding Deactivating station variable forwardingChecking forwarding Using the callback function Storing a callback requestAnswering a callback request Deactivating station variable forwarding in the idle menuCanceling an entry that is displayed Rejecting a callback requestEnding Saving Repertory Dialing Numbers on a Key Store/process on destination dial numberStoring a number for redialing Quit function without changeStoring a caller’s number or a number that has been dialed Storing any numberDialing with repertory keys Telephone settings Adjusting the ringer volumeAdjusting the ringer pitch Setting the volume of the alerting toneAdjusting the angle of the display Adjusting the display contrastSelecting the language for user prompts displays Selecting a languageMaking Calls Convenience Functions Group call and pickupPicking up a specific call Taking a call in a hunt group Incoming call on loudspeaker speaker call 2-wayHaving the number of the called station displayed Using a call list missed calls Dialing/Making CallsActivating/deactivating stop voice calling Viewing the call logSpeed-dial Dialing a number from the call logDeleting an entry from the call log Dialing with individual speed dialing numbersUsing the mailbox Dialing with system speed dialing numbersRetrieval from mailbox Answering a callback requestUsing the mailbox function optional Direct call to a colleague via loudspeaker voice callingTerminating mailbox retrieval Using the call waiting function During a CallActivating/deactivating call waiting Answering the waiting callUsing the switchover button Waiting callToggling ConsultationRe-indication Group park and retrieval of callParking the call Retrieving the callStation controlled conference Setting up a conference Setting up a conference from a consultation callSetting up a conference from a waiting call Starting a conference from a single callExpanding the conference Calling and adding another userExpanding the conference from a consultation call Accepting a waiting call and adding it to the confer- ence Transferring the conferenceDisconnecting the last member added During the conferenceViewing member information Putting the conference on holdEntering commands with tone dialing Dtmf suffix dialing System-wide parking Parking a call automatically and taking it at a later dateParking Taking a parked callParking a call manually and then taking it at a later date Parking via the keypadParking via a repertory key Taking a parked call Via the keypadVia the repertory key Via system parking only for telephones with no displayParking is not possible Automatic parkingManual parking If You Cannot Reach a Destination Camping on a colleague’s callOverriding a colleague’s call intrude Using HiPath 4000 as an intercommunication system System-wide voice calling Voice calling to a variable destinationVoice calling in a group Voice calling to a fixed destinationVoice calling to a fixed destination using repertory key Two-way voice calling to a variable destinationAnnouncement to all members of a line group Using call forwarding System call forwardingCall forwarding via code numbers Call-forwarding via call-forwarding key Programming and activating call-forwardingActivating fixed call-forwarding Deactivate call-forwardingSwitching off fixed call forwarding Switching fixed call forwarding on againClearing fixed call forwarding Delayed call-forwarding Forwarding calls for a different terminalCompleted? Save? Checking/deactivating call forwarding for another telephone To checkChecking/deactivating call forwarding for fax, PC or busy Changing call forwarding for another terminalSaving Functions Appointments Saving individual speed dialing numbersSaving a function on a key Appointments Function Creating timed remindersCancelling a saved reminder Timed remindersSetting up a project call Making project callsCall duration display cost display Private Sphere/Security Activating/deactivating do not disturbSuppressing your number on called party’s display Malicious call holdingLocking your telephone Preventing unauthorized dialingEnabling the telephone again Using Other Functions Using a different telephone in the same way as your ownIdentifying yourself with PIN and dialing Deactivating identification at the other telephone Entering the PIN for your own HiPath 4000 systemDialing after successful identification Call forwarding follow me after successful identificationUsing line keys Making multiline callsPrimary line Preview Different states of line key lampsActivating the preview function Deactivating the preview functionTaking calls on line keys Taking calls in the order offeredTaking calls with priority With the Ringer Cutoff key configured Via the program/service keyActivating/deactivating ringer Dialing with line keys Dialing with automatic line seizureDialing with selectable line seizure With the Show Used Line key configured Identifying the line usedAlternating between different lines With automatic privacy configured With the privacy key configuredEnding a call on a line key Allow bridgingPreventing bridging Terminating a connection on a line keyHolding a call on a line key and retrieving it Holding a call on a line key exclusively and retrieving itPlacing on hold Picking up a held call Forwarding calls for linesWith the call forwarding key Feature settings? Call forwarding? Activate? Cancelling the station fixed call forwarding destination Deactivating call forwarding for a lineLamp statuses of direct station selection DSS keys Making a call to the executive/secretaryLamp is not lit the secretary is not making a call Lamp is lit the secretary is making a callTaking a call for the executive in the secretary’s office Taking a call for the executive during a call in progressTerminating the call returning to the first call Extending a call to the executive Forwarding calls directly to the executiveTaking a call on the executive’s telephone Parking a call at the first telephone Retrieving a call at the second telephoneActivating/deactivating call waiting for executive Using the call signal function To activate deputyTo deactivate deputy Calling a station directly Taking a call for a direct station selection DSS userLamp is not lit the user is not making a call Lamp is lit the user is making a callPrecondition a hunt group has been configured in the team Checking the telephone Checking its functionalityChecking the assignment of functions to keys Labeling, documentation and accessories Labeling Key Fields not used in USDocumentation Attaching a Station Number Label not valid for USAdvice for users TroubleshootingCare of the telephone Dealing with error messages on the display Possible causePossible response Who to contact if a problem occurs Index Call103 Page Important functions at a glance Making a callSwitching telephone off/on again to make a call Checking call listMaximum Service Menu functions available Handsfree conversingRef. No. A31003-H8400-B412-1-7619