Siemens OptiPoint 410 operating instructions Extending a call to the executive

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Making calls in an executive/secretary team (not used in US)

Step by Step

Executive

Intercept

Intercept

Call pickup

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Extending a call to the executive

Precondition: You have taken a call for the executive in the secretary’s office.

Press the DSS key for the executive. You are connected to the executive.

Extending the call with prior announcement:

Inform the executive that a call is waiting.

Replace the handset.

Extending the call without prior announcement:

Replace the handset immediately.

Forwarding calls directly to the executive

When the secretary’s office is unattended, calls for the executive can be forwarded immediately to the execu- tive’s telephone. The forwarding function can be activat- ed on the secretary’s telephone and at the executive’s telephone.

To activate:

Press the key. The lamp lights up.

To deactivate:

Press the key. The lamp goes out.

Calls for the secretary are not redirected - only calls for the executive.

Taking a call on the executive’s telephone

A call for the executive is not answered by the secre- tary. After 15 seconds (depending on the system), you hear an alerting tone on the executive telephone. The display indicates who is calling.

Lift the handset.

Press the flashing key.

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Contents HiPath OptiPoint 410 economy optiPoint 410 standard Labels About these Operating InstructionsImportant Notes Basic Usage Instructions Making Calls Basic FunctionsMaking Calls Convenience Functions Making project calls Using Other FunctionsMaking calls in an executive/secretary team Making multiline callsChecking the telephone Advice for usersOptiPoint 410 economy/standard control panel Basic Usage InstructionsDisplay How to use this user guideVia the Service Menu How to activate functionsUsing a function key DirectlyBasic and enhanced functions Which functions can be used?Additional multiline and group functions Additional executive/secretary functions not used in USOptional main menu How to make best use of your telephoneAnswering calls Making Calls Basic FunctionsAnswering a call with the handset Answering a call via the speaker key speakerphoneSwitching to the handset Switching to speakerphoneOpen listening Making CallsSaved number redial Ending the callDialing with the handset on-hook Called party answers. The call is on your speakerAlternating between two calls toggling Last number redialMaking a second call consultation Extending the call without prior announcement Transferring a callExtending the call with prior announcement Call Forwarding Using call forwardingActivating/deactivating station fixed forwarding Station fixed forwardingProgramming/changing a forwarding destination Deleting the destination for station fixed forwarding Deactivating station fixed forwarding in the idle menuActivating and deactivating with call forwarding key Selection of a station variable forwarding type Station variable forwardingDeleting a forwarding destination Programming/changing the forwarding destinationChecking forwarding Activating station variable forwardingDeactivating station variable forwarding Storing a callback request Using the callback functionAnswering a callback request Deactivating station variable forwarding in the idle menuEnding Canceling an entry that is displayedRejecting a callback request Store/process on destination dial number Saving Repertory Dialing Numbers on a KeyQuit function without change Storing a number for redialingStoring a caller’s number or a number that has been dialed Storing any numberDialing with repertory keys Adjusting the ringer volume Telephone settingsAdjusting the ringer pitch Setting the volume of the alerting toneAdjusting the display contrast Adjusting the angle of the displaySelecting a language Selecting the language for user prompts displaysPicking up a specific call Making Calls Convenience FunctionsGroup call and pickup Having the number of the called station displayed Taking a call in a hunt groupIncoming call on loudspeaker speaker call 2-way Dialing/Making Calls Using a call list missed callsActivating/deactivating stop voice calling Viewing the call logDialing a number from the call log Speed-dialDeleting an entry from the call log Dialing with individual speed dialing numbersDialing with system speed dialing numbers Using the mailboxRetrieval from mailbox Answering a callback requestTerminating mailbox retrieval Using the mailbox function optionalDirect call to a colleague via loudspeaker voice calling During a Call Using the call waiting functionActivating/deactivating call waiting Answering the waiting callWaiting call Using the switchover buttonToggling ConsultationGroup park and retrieval of call Re-indicationParking the call Retrieving the callStation controlled conference Setting up a conference from a consultation call Setting up a conferenceSetting up a conference from a waiting call Starting a conference from a single callExpanding the conference from a consultation call Expanding the conferenceCalling and adding another user Transferring the conference Accepting a waiting call and adding it to the confer- enceDuring the conference Disconnecting the last member addedViewing member information Putting the conference on holdEntering commands with tone dialing Dtmf suffix dialing Parking a call automatically and taking it at a later date System-wide parkingParking Taking a parked callParking via a repertory key Parking a call manually and then taking it at a later dateParking via the keypad Via the keypad Taking a parked callVia the repertory key Via system parking only for telephones with no displayManual parking Parking is not possibleAutomatic parking Overriding a colleague’s call intrude If You Cannot Reach a DestinationCamping on a colleague’s call Using HiPath 4000 as an intercommunication system Voice calling to a variable destination System-wide voice callingVoice calling to a fixed destination Voice calling in a groupTwo-way voice calling to a variable destination Voice calling to a fixed destination using repertory keyAnnouncement to all members of a line group System call forwarding Using call forwardingCall forwarding via code numbers Programming and activating call-forwarding Call-forwarding via call-forwarding keyActivating fixed call-forwarding Deactivate call-forwardingClearing fixed call forwarding Switching off fixed call forwardingSwitching fixed call forwarding on again Forwarding calls for a different terminal Delayed call-forwardingCompleted? Save? To check Checking/deactivating call forwarding for another telephoneChanging call forwarding for another terminal Checking/deactivating call forwarding for fax, PC or busySaving a function on a key Saving Functions AppointmentsSaving individual speed dialing numbers Creating timed reminders Appointments FunctionTimed reminders Cancelling a saved reminderMaking project calls Setting up a project callCall duration display cost display Activating/deactivating do not disturb Private Sphere/SecurityMalicious call holding Suppressing your number on called party’s displayEnabling the telephone again Locking your telephonePreventing unauthorized dialing Identifying yourself with PIN and dialing Using Other FunctionsUsing a different telephone in the same way as your own Entering the PIN for your own HiPath 4000 system Deactivating identification at the other telephoneDialing after successful identification Call forwarding follow me after successful identificationPrimary line Using line keysMaking multiline calls Different states of line key lamps PreviewActivating the preview function Deactivating the preview functionTaking calls with priority Taking calls on line keysTaking calls in the order offered Activating/deactivating ringer With the Ringer Cutoff key configuredVia the program/service key Dialing with selectable line seizure Dialing with line keysDialing with automatic line seizure Alternating between different lines With the Show Used Line key configuredIdentifying the line used With the privacy key configured With automatic privacy configuredEnding a call on a line key Allow bridgingTerminating a connection on a line key Preventing bridgingPlacing on hold Holding a call on a line key and retrieving itHolding a call on a line key exclusively and retrieving it With the call forwarding key Picking up a held callForwarding calls for lines Feature settings? Call forwarding? Activate? Deactivating call forwarding for a line Cancelling the station fixed call forwarding destinationMaking a call to the executive/secretary Lamp statuses of direct station selection DSS keysLamp is not lit the secretary is not making a call Lamp is lit the secretary is making a callTerminating the call returning to the first call Taking a call for the executive in the secretary’s officeTaking a call for the executive during a call in progress Taking a call on the executive’s telephone Extending a call to the executiveForwarding calls directly to the executive Retrieving a call at the second telephone Parking a call at the first telephoneActivating/deactivating call waiting for executive To deactivate deputy Using the call signal functionTo activate deputy Taking a call for a direct station selection DSS user Calling a station directlyLamp is not lit the user is not making a call Lamp is lit the user is making a callPrecondition a hunt group has been configured in the team Checking its functionality Checking the telephoneChecking the assignment of functions to keys Labeling Key Fields not used in US Labeling, documentation and accessoriesAttaching a Station Number Label not valid for US DocumentationCare of the telephone Advice for usersTroubleshooting Possible response Dealing with error messages on the displayPossible cause Who to contact if a problem occurs Call Index103 Page Making a call Important functions at a glanceChecking call list Switching telephone off/on again to make a callHandsfree conversing Maximum Service Menu functions availableRef. No. A31003-H8400-B412-1-7619