Siemens OptiPoint 410 Direct call to a colleague via loudspeaker voice calling

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Making Calls – Convenience Functions

Step by Step

Mailbox

Voice calling

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You cannot delete (new) voice messages that you have not played back entirely. You can jump to the end of a message by entering 66. This designa- tes the message as "old", thereby making it dele- table.

Terminating mailbox retrieval:

Press the key. The lamp goes out.

Entries remain in the mailbox until you delete them.

Using the mailbox function (optional)

Users with a mailbox (HiPath Xpressions) can use it by calling the messaging extension, for example, set up call forwarding types and check available messages. Spoken user prompting directs you to all available func- tions. If call forwarding is active, the messaging exten- sion is shown on the display. Information on call for- warding can be found on Æ page 34.

Direct call to a colleague via loudspeaker (voice calling)

You can make a direct call to an internal HiPath 4000 user via the loudspeaker in his or her telephone. You can use the functions under "HiPath 4000 as an inter- communication system“ Æ page 52.

Precondition: Your telephone has a "voice calling" key.

Press the key.

Enter the number.

Wait for voice calling tone.

Lift the handset and speak to the other party.

If the handset is on-hook: handsfree conversing.

If the called party has activated the stop voice calling facility Æ page 34, he or she receives voice calling as a normal call.

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Contents HiPath OptiPoint 410 economy optiPoint 410 standard Important Notes About these Operating InstructionsLabels Basic Usage Instructions Making Calls Basic FunctionsMaking Calls Convenience Functions Making project calls Using Other FunctionsMaking calls in an executive/secretary team Making multiline callsChecking the telephone Advice for usersOptiPoint 410 economy/standard control panel Basic Usage InstructionsDisplay How to use this user guideVia the Service Menu How to activate functionsUsing a function key DirectlyBasic and enhanced functions Which functions can be used?Additional multiline and group functions Additional executive/secretary functions not used in USOptional main menu How to make best use of your telephoneAnswering calls Making Calls Basic FunctionsAnswering a call with the handset Answering a call via the speaker key speakerphoneSwitching to the handset Switching to speakerphoneOpen listening Making CallsSaved number redial Ending the callDialing with the handset on-hook Called party answers. The call is on your speakerMaking a second call consultation Last number redialAlternating between two calls toggling Extending the call with prior announcement Transferring a callExtending the call without prior announcement Call Forwarding Using call forwardingProgramming/changing a forwarding destination Station fixed forwardingActivating/deactivating station fixed forwarding Activating and deactivating with call forwarding key Deactivating station fixed forwarding in the idle menuDeleting the destination for station fixed forwarding Selection of a station variable forwarding type Station variable forwardingDeleting a forwarding destination Programming/changing the forwarding destinationDeactivating station variable forwarding Activating station variable forwardingChecking forwarding Storing a callback request Using the callback functionAnswering a callback request Deactivating station variable forwarding in the idle menuRejecting a callback request Canceling an entry that is displayedEnding Store/process on destination dial number Saving Repertory Dialing Numbers on a KeyQuit function without change Storing a number for redialingStoring a caller’s number or a number that has been dialed Storing any numberDialing with repertory keys Adjusting the ringer volume Telephone settingsAdjusting the ringer pitch Setting the volume of the alerting toneAdjusting the display contrast Adjusting the angle of the displaySelecting a language Selecting the language for user prompts displaysGroup call and pickup Making Calls Convenience FunctionsPicking up a specific call Incoming call on loudspeaker speaker call 2-way Taking a call in a hunt groupHaving the number of the called station displayed Dialing/Making Calls Using a call list missed calls Activating/deactivating stop voice calling Viewing the call logDialing a number from the call log Speed-dialDeleting an entry from the call log Dialing with individual speed dialing numbersDialing with system speed dialing numbers Using the mailboxRetrieval from mailbox Answering a callback requestDirect call to a colleague via loudspeaker voice calling Using the mailbox function optionalTerminating mailbox retrieval During a Call Using the call waiting functionActivating/deactivating call waiting Answering the waiting callWaiting call Using the switchover buttonToggling ConsultationGroup park and retrieval of call Re-indicationParking the call Retrieving the callStation controlled conference Setting up a conference from a consultation call Setting up a conferenceSetting up a conference from a waiting call Starting a conference from a single callCalling and adding another user Expanding the conferenceExpanding the conference from a consultation call Transferring the conference Accepting a waiting call and adding it to the confer- enceDuring the conference Disconnecting the last member addedViewing member information Putting the conference on holdEntering commands with tone dialing Dtmf suffix dialing Parking a call automatically and taking it at a later date System-wide parkingParking Taking a parked callParking via the keypad Parking a call manually and then taking it at a later dateParking via a repertory key Via the keypad Taking a parked callVia the repertory key Via system parking only for telephones with no displayAutomatic parking Parking is not possibleManual parking Camping on a colleague’s call If You Cannot Reach a DestinationOverriding a colleague’s call intrude Using HiPath 4000 as an intercommunication system Voice calling to a variable destination System-wide voice callingVoice calling to a fixed destination Voice calling in a groupTwo-way voice calling to a variable destination Voice calling to a fixed destination using repertory keyAnnouncement to all members of a line group System call forwarding Using call forwardingCall forwarding via code numbers Programming and activating call-forwarding Call-forwarding via call-forwarding keyActivating fixed call-forwarding Deactivate call-forwardingSwitching fixed call forwarding on again Switching off fixed call forwardingClearing fixed call forwarding Forwarding calls for a different terminal Delayed call-forwardingCompleted? Save? To check Checking/deactivating call forwarding for another telephoneChanging call forwarding for another terminal Checking/deactivating call forwarding for fax, PC or busySaving individual speed dialing numbers Saving Functions AppointmentsSaving a function on a key Creating timed reminders Appointments FunctionTimed reminders Cancelling a saved reminderMaking project calls Setting up a project callCall duration display cost display Activating/deactivating do not disturb Private Sphere/SecurityMalicious call holding Suppressing your number on called party’s displayPreventing unauthorized dialing Locking your telephoneEnabling the telephone again Using a different telephone in the same way as your own Using Other FunctionsIdentifying yourself with PIN and dialing Entering the PIN for your own HiPath 4000 system Deactivating identification at the other telephoneDialing after successful identification Call forwarding follow me after successful identificationMaking multiline calls Using line keysPrimary line Different states of line key lamps PreviewActivating the preview function Deactivating the preview functionTaking calls in the order offered Taking calls on line keysTaking calls with priority Via the program/service key With the Ringer Cutoff key configuredActivating/deactivating ringer Dialing with automatic line seizure Dialing with line keysDialing with selectable line seizure Identifying the line used With the Show Used Line key configuredAlternating between different lines With the privacy key configured With automatic privacy configuredEnding a call on a line key Allow bridgingTerminating a connection on a line key Preventing bridgingHolding a call on a line key exclusively and retrieving it Holding a call on a line key and retrieving itPlacing on hold Forwarding calls for lines Picking up a held callWith the call forwarding key Feature settings? Call forwarding? Activate? Deactivating call forwarding for a line Cancelling the station fixed call forwarding destinationMaking a call to the executive/secretary Lamp statuses of direct station selection DSS keysLamp is not lit the secretary is not making a call Lamp is lit the secretary is making a callTaking a call for the executive during a call in progress Taking a call for the executive in the secretary’s officeTerminating the call returning to the first call Forwarding calls directly to the executive Extending a call to the executiveTaking a call on the executive’s telephone Retrieving a call at the second telephone Parking a call at the first telephoneActivating/deactivating call waiting for executive To activate deputy Using the call signal functionTo deactivate deputy Taking a call for a direct station selection DSS user Calling a station directlyLamp is not lit the user is not making a call Lamp is lit the user is making a callPrecondition a hunt group has been configured in the team Checking its functionality Checking the telephoneChecking the assignment of functions to keys Labeling Key Fields not used in US Labeling, documentation and accessoriesAttaching a Station Number Label not valid for US DocumentationTroubleshooting Advice for usersCare of the telephone Possible cause Dealing with error messages on the displayPossible response Who to contact if a problem occurs Call Index103 Page Making a call Important functions at a glanceChecking call list Switching telephone off/on again to make a callHandsfree conversing Maximum Service Menu functions availableRef. No. A31003-H8400-B412-1-7619