NEC 5140 manual To log into a Hot Desking phone the phone must be idle

Page 33

Hot Desking

Hot Desking allows you to log into the telephone system from any phone designated as a Hot Desk phone. Simply log in at the phone using your assigned Hot Desk User Extension Number and the phone immediately assumes all your speed dials, features keys, call forwarding setup, and line appearances - even your language preference for the display. Any changes you make to the phone while you are logged in--for example, adding a speed dial--are saved to your personal profile. Logging in activates your profile on any phone that supports Hot Desking.

Note: All Hot Desking profiles have 13 programmable keys. If you log into a phone that has a fewer number of keys, the extra ones are "hidden". Only the use of the extra keys is lost, not the features assigned to them.

To log into a Hot Desking phone (the phone must be idle):

1.From the Phone View screen, press the HotDesk command key.

2.Press the Login command key.

3.Enter your Hot Desk User Extension Number, and then press the OK command key.

To log out of Hot Desking phone (the phone must be idle):

1.From the Phone View screen, press the HotDesk command key.

2.Press the Logout command key.

3.Press the Confirm command key.

Note: Your profile can only be active on one phone at a time. If you log in from another phone without logging out from the first one, the system will automatically deactivate your profile on the first phone.

Hot Desk Remote Logout

A user that has forgotten to log out of a Hot Desking phone can be logged out using any phone that supports Hot Desk Remote Logout.

To remotely log out a Hot Desking phone:

1.From the Phone View screen, dial 111.

2.Dial the Hot Desk User Extension Number that you want to log out.

-28-

Image 33

Contents IP Appliance 3300 ICP Contents Call Handling Using the Applications About the 5140 IP Appliance Feature Function IP Appliance FeaturesAdjusting the viewing angle Tips for Your Comfort and SafetyFor Users on Resilient 3300 ICP Systems Dont cradle the handsetTo adjust the volume of the active receiver Handset, Headset and Speakerphone VolumeCustomizing Your 5140 Appliance Ringer ControlLanguage Change Quick Key ProgrammingTo program a quick key To change the language on the displayMaking and Answering Calls Handsfree Operation Speed Call PersonalCall Handling Auto-AnswerHold Conference TransferConference Split To Transfer an active callSwap Add HeldTo move a call on Hold to another line appearance To alternate between the two partiesCall Forward To program Call ForwardTo turn Call Forward on and off once it has been programmed To cancel Call Forward Call Forward RemoteTo forward calls from a remote extension to your extension Call Forward Forced Call Forward End ChainingCall Forward Override Messaging AdvisoryTo respond to a message waiting condition on your telephone Messaging CallbackTo read messages before responding To check for messages from a remote extensionTo change or clear your password To set a password up to 7 digits, not includingAccount Codes Using Other FeaturesTo use Forced Account Codes To enter an Account Code during a callCallback To view and/or cancel outstanding CallbacksAttendant Call Hold Remote Retrieve To answer a CallbackCall Park To park an active callTo retrieve a parked call Call Pickup To retrieve a call when you hear Campon toneCampon To Campon to a busy stationDo Not Disturb Override IntrudePaging To enable or disable Handsfree Answerback To answer a page while using the handsetDirect Paging To page another extension userHeadset Operation ReminderTo turn Music on and off when the phone is idle Headset Operation with Feature Control SwitchMusic To answer a callTo use the Calculator Calculator To respond to a Group Page by using Meet Me Answer Group Paging / Meet Me Answer To make a Group To flash a trunk while talking on an outside call Trunk FlashRecord a Call To log into a Hot Desking phone the phone must be idle Hot DeskingTo log out of Hot Desking phone the phone must be idle To remotely log out a Hot Desking phoneTo tag a malicious call Tag CallPersonal Directory Using the ApplicationsPress Online Services Press Corporate Directory To access the Corporate DirectoryCorporate Directory To answer calls while in the Corporate DirectoryCall Logs To access Call LogsTo delete a log entry To exit Call LogsBookmarks Speed DialsOnline Services To access Online ServicesTo exit Online Services Mitel Networks IrDA Module To launch DbabTo launch TFI Press Speech Recognition Speech RecognitionTo set up your mailbox Using Visual Voice MailTo access your mailbox or other mailboxes on the system To access your mailbox while on a callMarker Type of Message Bold text About the Voice Mail main screenSorting Messages To play messages Playing messagesWhile listening to a Message you can press After listening to a message you can pressTo reply to a message Making and Replying to MessagesTo make a new message Recording OptionsDelivery Options Add Mailbox to Recipients List command keyAddressing Options To address Do this Messages byCreating Distribution Lists Recording MemosTo record a memo to yourself To create a distribution listTo change your greetings, name or passcode Changing your Greetings, Name and Passcode