NEC 5140 manual Recording Memos, Creating Distribution Lists, To record a memo to yourself

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Recording Memos

To record a memo to yourself:

1.Access your mailbox.

2.Press the More Choices command key repeatedly until Record Memo appears.

3.Press the Record Memo command key.

4.Press to start recording. (See the previous page for recording options.)

5.Press the Done command key.

6.Press the Log Out command key.

Creating Distribution Lists

You can have up to five personal distribution lists, numbered 05 to 09, each containing a group of mailbox numbers. Distribution lists 01 through 04 are set up by the System Administrator for everyone's use.

To create a distribution list:

1.Access your mailbox.

2.Press the More Choices command key repeatedly until Edit Personal Distribution Lists appears.

3.Use the Navigation keys to select the list to which you want mailboxes added.

4.Press the Edit command key.

5.Add mailboxes to the list in either of the following ways:

Enter a mailbox number, and then press the Add Mailbox to Distribution List command key.

Press the Add From Voice Mail Directory command key, and then select the user by name.

6.Repeat step 5 for each mailbox that you want to add to your list.

7.Press the Done command key.

Note: You can also use the Desktop Tool to set up your personal distribution lists.

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Contents IP Appliance 3300 ICP Contents Call Handling Using the Applications About the 5140 IP Appliance IP Appliance Features Feature FunctionTips for Your Comfort and Safety Adjusting the viewing angleFor Users on Resilient 3300 ICP Systems Dont cradle the handsetHandset, Headset and Speakerphone Volume To adjust the volume of the active receiverCustomizing Your 5140 Appliance Ringer ControlQuick Key Programming Language ChangeTo program a quick key To change the language on the displayMaking and Answering Calls Speed Call Personal Handsfree OperationCall Handling Auto-AnswerHold Transfer ConferenceConference Split To Transfer an active callAdd Held SwapTo move a call on Hold to another line appearance To alternate between the two partiesCall Forward To program Call ForwardTo turn Call Forward on and off once it has been programmed To cancel Call Forward Call Forward RemoteTo forward calls from a remote extension to your extension Call Forward End Chaining Call Forward ForcedCall Forward Override Messaging AdvisoryMessaging Callback To respond to a message waiting condition on your telephoneTo read messages before responding To check for messages from a remote extensionTo set a password up to 7 digits, not including To change or clear your passwordUsing Other Features Account CodesTo use Forced Account Codes To enter an Account Code during a callTo view and/or cancel outstanding Callbacks CallbackAttendant Call Hold Remote Retrieve To answer a CallbackCall Park To park an active callTo retrieve a parked call To retrieve a call when you hear Campon tone Call PickupCampon To Campon to a busy stationDo Not Disturb Override IntrudePaging To answer a page while using the handset To enable or disable Handsfree AnswerbackDirect Paging To page another extension userReminder Headset OperationHeadset Operation with Feature Control Switch To turn Music on and off when the phone is idleMusic To answer a callCalculator To use the CalculatorTo respond to a Group Page by using Meet Me Answer Group Paging / Meet Me AnswerTo make a Group Trunk Flash To flash a trunk while talking on an outside callRecord a Call Hot Desking To log into a Hot Desking phone the phone must be idleTo log out of Hot Desking phone the phone must be idle To remotely log out a Hot Desking phoneTag Call To tag a malicious callUsing the Applications Personal DirectoryTo access the Corporate Directory Press Online Services Press Corporate DirectoryCorporate Directory To answer calls while in the Corporate DirectoryTo access Call Logs Call LogsTo delete a log entry To exit Call LogsSpeed Dials BookmarksOnline Services To access Online ServicesTo exit Online Services Mitel Networks IrDA Module To launch DbabTo launch TFI Speech Recognition Press Speech RecognitionUsing Visual Voice Mail To set up your mailboxTo access your mailbox or other mailboxes on the system To access your mailbox while on a callAbout the Voice Mail main screen Marker Type of Message Bold textSorting Messages Playing messages To play messagesWhile listening to a Message you can press After listening to a message you can pressMaking and Replying to Messages To reply to a messageTo make a new message Recording OptionsAdd Mailbox to Recipients List command key Delivery OptionsAddressing Options To address Do this Messages byRecording Memos Creating Distribution ListsTo record a memo to yourself To create a distribution listChanging your Greetings, Name and Passcode To change your greetings, name or passcode