Aastra Telecom 4223, 4225 manual Voice Mail optional, To activate and deactivate your mailbox

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Messages

Voice Mail (optional)

Please refer to your campus directory or our web page (http:// its.ucsc.edu/telephone/ voicemail/index.html) for UCSC-specific directions for accessing your voicemail messages, setting up your voicemail box, etc.

The Voice Mail application allows you to leave a voice message to the caller when you are unable to answer calls, e.g. when out of office, in a meeting, etc. The caller can then leave a message in your mailbox. When back in your office you can enter your mailbox and listen to the messages received.

You can choose to divert all incoming calls to your mailbox, or calls when there is no answer, or calls when your phone is busy.

If you use the Personal Number feature, it is recommended to program Voice Mail as the last answering position for all search profiles.

When you enter your mailbox, you will hear recorded instructions on how to handle listening, recording, storing and deleting messages, and how to change your security code.

Note: How to handle your mailbox, depends on the type of Voice Mail system. The following describes the, in MD110, integrated type. For other types, please refer to separate user instructions. Contact your system administrator if you do not know which type of Voice Mail system you have.

To activate and deactivate your mailbox

For all incoming calls:

See “Diversion” on page 62 (procedure with code 21). Use the number to the Voice Mail system as the “answering position number”.

When incoming calls get no answer:

See “Diversion” on page 62 when there is no answer (procedure with code 211).

When incoming calls get a busy tone:

See “Diversion” on page 62 when caller receives a busy tone (procedure with code 212).

82	Dialog 4223 Professional/Dialog 4225 Vision

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Contents Dialog 4223 Professional/Dialog 4225 Vision Cover Page GraphicPage Table of Contents Welcome Telephony System or MD110Warranty CopyrightDeclaration of conformity Important User Information Safety instructionsRead these safety instructions before use Disposal of the productDisplay DescriptionDialog 4223 Professional Display menu keysDiversion Follow-me Triple Access LineVolume control Programmable function keysPull-out leaf for easy guide optional D4 mode informationHandset Key panelNavigation key left HomeNavigation key right Callback Handset ÕÔ ÖÔ ÖÔ ÕÔ Lamp indicationsTones and signals Tone characteristicsRing signals Display information Home position idle mode Position indicator selected top menu itemTop menu Dialog 4225 Vision Display symbols Incoming call Bar indicatorMissed call Outgoing callIdle phone idle mode CallBack CallPager Timer Outgoing callIncoming call Absence Account Authority More Display menu keys Menu structure Dialog 4223 Professional Idle display menu keysProgramming Function keys Menu structure Dialog 4225 Vision Top menuDisplay language optional Dial Enter the language code PressOn Line Incoming CallsAnswer calls On any other Line keyOn another extension Call the ringing extensionPress to answer see display Answer a second call during an ongoing call Call WaitingInternal calls Outgoing CallsMake calls External callsNumber Presentation Restriction Dial the numberDial and wait for a new dial tone Dial the number Individual External Line Redial calls from the Call listDialog 4223 Professional Dialog 4225 Vision Redial number Last External Number RedialSave external number Press before you finish the callLift the handset when you are called back When you receive a busy toneReplace the handset to finish the procedure CallbackDial and enter the extension number Press Cancel any single CallbackCancel all Callbacks Dial PressIndividual Speed Dialing numbers Speed DialingCommon Speed Dialing numbers Lift the handset and dial the common Speed Dialing numberDial and press the selected digit Press Dial by a function keyDial by Phonebook Press the function keyFrom loudspeaking to handsfree During CallsGroup Listening loudspeaking From handsfree to loudspeakingInquiry HandsfreeMute From handsfree to handsetPress to put third party on hold TransferRefer Back Press to put the first call on holdConference Press see display Call the third partyHold IndividualCommon 77* z # z Send Caller Identity Code at transferDialing during a connected call Press see display and dial the requested digitsCall Metering Cost informationCall Duration Timer Manual TimerStart Press to start the timer see display Automatic Timer Timer Press to show the Call Duration feature see displayCall Forwarding DiversionIf Absence is not shown, press more... until it appears Press to frame Direct Diversion to nnnn see displayNnnn = number to the answering position, e.g. the operator Diversion when there is no answer Press see display Incoming call is diverted after 3 signalsOrder Diversion when caller receives a busy tone Press to frame Div on busy to nnnn Active see displayInternal Follow-me Order from your own extensionRedirect from answering position Cancel from your own extensionCancel from answering position Press Press see displayOrder CancelExternal Follow-me Press NoDiversion press see displayPersonal Number Display shows the selected profile Press to frame Select Profile see displayPress to frame the required profile see display Press to frame No Profile see displayCall the Disa feature at your office To cancel from an external phone To design and order your search profilesCall Forwarding Example Profile OfficeProfile Setting form for search profiles Absence Information Absence Press see display0915 Voice Mail optional When incoming calls get no answerWhen incoming calls get a busy tone To activate and deactivate your mailboxCommon Bell Group Group featuresGroup Call-pick-up GrpPickUp Press to answer see displayGroup Hunting To leave the group temporarilyTo re-enter the group 24* zz Permanently active Press to order or cancelImmediate Speech Connection Activated on a function keyIndividual Night Service Night ServiceCommon Night Service Universal Night ServiceHot Line Emergency modeDelayed Hot Line Direct Hot LineAdditional Directory Number Lift the handset Press Dial the extension numberIncoming calls Multiple Represented Directory NumberMalicious Call Tracing Outgoing callsTo access the Call list Call listCall list options Example of the complete Call listPress see display Continue with Program or change a feature SettingsEnter programming mode Programming of function keysProgram or change a feature Press the key to program or changeFeatures and required data Feature code Most FinlandSweden Feature can also be programmed by you Dialog 4223 Professional/Dialog 4225 Vision 101Programming of ring signals 102Press Press to finish programming see display Program or change a ring signalPress the corresponding Line key Dialog 4223 Professional/Dialog 4225 Vision 103Programming of ring signal tone character Press the corresponding digit104 Replace the handset Press to change the volume Handset and loudspeaker volumePress to change the volume Lift the handset and pressPhoneSet Press see display Change Press to adjust the volume level see displayExit Press to finish setting see display 106Press to change the volume level see display Press to finish setting see displayDialog 4223 Professional/Dialog 4225 Vision 107 Ring signal volume Mute ring signalSilent Ringing Press if you want to exit melody mode see display Melody modePress see display Continue with section Melody mode Melody RingingLamp for Dialog 4225 the upper most key to the left is also Switched on, indicating Program modeDisplay shows Program Melody. The upper most function key Press the key for the requested type of callPress the flashing Line key Line 1 or Line 2 or Inquiry Press to return to the previous menu see displayDialog 4223 Professional/Dialog 4225 Vision 111 Or Inquiry Press to exit melody mode see displayActivate or deactivate a stored melody 112Press to get a higher octave for the inserted note To enter notesPress to insert notes Press to insert a short pause p Enter the notes114 Display contrast Dialog 4223 Professional/Dialog 4225 Vision 115Accessories Key panelDialog 4223 Professional/Dialog 4225 Vision 117 Make calls Headset optionalAnswer calls From headset to handsetFrom headset to handsfree Headset PresetHeadset with Group Listening loudspeaking From handsfree to headsetPress and hold for at least 4 seconds Headset volumePress Press to change the volume 120Pull-out leaf optional Press to switch between the speaking and listening partyExtra handset optional Dialog 4223 Professional/Dialog 4225 Vision 121Change cables InstallationInstall cables 124Install stands and adapt telephone Dialog 4223 Professional/Dialog 4225 Vision 125Install card Dialog 4223 Professional Dialog 4225 Vision 126Install key panels Dialog 4223 Professional/Dialog 4225 Vision 127Stand positioning 1-4 key panels Install card 128Insert the pull-out leaf Install pull-out leaf optionalRemove the protective film from the guiding rails Dialog 4223 Professional/Dialog 4225 Vision 129Wall mounting 130Cleaning Placing the phoneDialog 4223 Professional/Dialog 4225 Vision 131 Troubleshooting To initiate a telephone self-test132 Down or Up Select Exit Dialog 4223 Professional/Dialog 4225 Vision 133Press to exit see display To check the firmware revision stateExit Press to exit see display 134Glossary Dialog 4223 Professional/Dialog 4225 Vision 135Index 136Dialog 4223 Professional/Dialog 4225 Vision 137 138

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