Polycom Soundpoint IP 550 manual Getting Started with Your SoundPoint IP 550 Desktop Phone

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Getting Started with Your SoundPoint® IP 550 Desktop Phone

Item

Description

8

Volume Keys

Adjusts the volume of the handset, headset,

speaker, and ringer.

9

Dial Pad

Provides the 10 digits, the alphabetic

characters, and special characters available in

context-sensitive applications.

10

Hold

Holds an active call or resumes a held call.

11

Speaker

For ringer and hands-free audio output.

12

Soft Keys

These keys are automatically labeled to identify

their context-sensitive functions.

13

Color Graphic Display

Shows the user interface of the phone. For

more infomration, refer to Information Status on

page 1-7.

Associated line icons are described in the

following table.

14

Line/Speed Dial Key

Use these keys to activate up to lines or speed

dials that can be assigned to your phone.

15

Line Indicators

Individual multi-color LEDs display the dynamic

call state and remote user status (busy lamp

field (BLF) and presence). The mapping is:

• Solid green—An active call is in progress.

• Fast flashing green—There is an incoming

(ringing) call.

• Flashing green—The call is held by the

other party.

• Flashing red—The call is on hold.

• Solid red—The line is busy remotely

(shared lines)

16

Hookswitch

1 - 11

Image 19

Contents User Guide for the Polycom SoundPoint IP 550 Phone Page Changes to This Guide About This GuideUser Guide SoundPoint IP 550 Phone Contents User Guide SoundPoint IP 550 Phone Troubleshooting Your SoundPoint IP 550 Desktop Phone User Guide SoundPoint IP 550 Phone Viii Getting Started with Your SoundPoint IP 550 Desktop Phone Parts List Assembling Your SoundPoint IP 550 Desktop Phone Connecting Network and Power SourceTo connect the AC power AC PowerPower over Ethernet To connect the PoE Connecting the Handset and Optional HeadsetTo connect the handset and optional headset Attaching the Base To attach the base as a desk mount To attach the base as a wall mount Registering Your SoundPoint IP 550 Desktop Phone Features of Your SoundPoint IP 550 Desktop PhoneDescription Features of your SoundPoint IP 550 phone areGetting Started with Your SoundPoint IP 550 Desktop Phone Icon Description Before You Use Your SoundPoint IP 550 Desktop Phone Using the Navigation KeysUser Guide SoundPoint IP 550 Phone Customizing Your SoundPoint IP 550 Desktop Phone To configure the time and date formats Configuring Basic SettingsChanging the Appearance of Time and Date Changing the Backlight Intensity To adjust the contrast on the phone displaySelect Settings Basic Contrast Changing the Display ContrastSelect Backlight Idle Intensity To modify the backlight intensitySelect Maximum Intensity Enabling the Headset Memory ModeTo enable Headset Memory Mode Select Settings Basic Preferences Headset Headset MemoryTo activate Headset Memory Mode To change the incoming ring type Selecting the Correct Headset for Electronic HookswitchTo select a headset that supports electronic hookswitch Selecting the Ring TypeChanging the Language Select Settings Basic Preferences LanguageTo change the language Chaning the Graphic Display Background Select Settings Basic Preferences BackgroundTo change the graphic display background Muting the Microphone Adjusting the VolumeSelect Background Prioritize Background Managing Call Lists Managing Contacts Select Contact Directory Adding ContactsAdding Contacts Manually To add a contact to the local contact directory manuallyAdding Contacts From Call Lists Select Corporate Directory Adding Contacts From the Corporate DirectoryTo edit a contact in the local directory Editing ContactsTo place a call to a contact in the local contact directory Deleting ContactsPlacing Calls to Contacts To delete a contact from the local contact directoryTo search for a contact in the local contact directory Searching for ContactsTo search for a contact in the corporate directory Distinguishing Calls Managing Incoming CallsTo set a distinctive ring type for a contact Diverting Calls Rejecting CallsTo divert incoming calls from a particular contact Supporting Multiple Lines System CustomizationsSupporting Multiple Line Keys Per Line Your SoundPoint IP 550 supports shared lines Supporting Shared LinesPage Placing Calls To place a call using Hands-Free Speakerphone mode To place a call using the handsetAnswering Calls To place a call using the headsetDuration and destination Answering When Not in Another CallTo answer a call using the handset To answer a call using the Hands-Free SpeakerphoneAnswering When in Another Call To answer a call using the headsetTo answer an incoming call on a shared line Ending CallsTo end a call Placing Calls on Hold Redialing NumbersTo redial the last call placed from your phone Multiple Calls on Hold Hosting Conference CallsTo set up a conference call Setting Up Conference CallsConference similar to this one will now exist To manage a conference call Managing Conference CallsSystem administrator Adding Parties to Conference Calls To add a party to a conference call using the Join soft keyPress the New Call soft key Ending Conference Calls Transferring CallsJoining Conferences Splitting Conference CallsTo transfer a call Performing a Consulative TransferTo perform a blind transfer Performing a Blind TransferStatic Forwarding Forwarding CallsTo forward all incoming calls to another party URL or IP address, refer to Placing Calls on To forward an incoming call to another party To disable call forwardingEnabling Do Not Disturb Dynamic ForwardingMultiple Lines and Do Not Disturb To enable Do Not DisturbTo disable Do Not Disturb Assigning Speed Dial KeysTo add or edit a speed dial index for an existing contact Assigning New Speed Dial KeysPress and hold an unassigned To assign a new speed dial keyTo listen to voice messages Using Voice MailUser Guide SoundPoint IP 550 Phone Using Multiple Call Appearances User Guide SoundPoint IP 550 Phone Select Features Messages Instant Messages Using Text MessagingTo read text messages Do one of the following Press . Select Instant Messages To send a text messageSelect Features Presence My Status Using Buddy ListsPresence Settings To view and change your presence settingsTo add or delete a contact from your buddy list Managing BuddiesTo block or unblock a contact from your buddy list To add a contact to your buddy list Select Features Presence Buddy StatusSelect Features Presence Buddy Status Privacy List Integrating With Microsoft Live Communications ServerTo restart the phone Restarting Your PhoneTroubleshooting Your SoundPoint IP 550 Desktop Phone Symptom Problem Corrective Action Power and StartupControls Lines Line Information. From Access to Screens and SystemsThen select Status Network Calling Settings Basic PreferencesHeadset Echo Cancellation AudioSettings Basic Ring Type Menu Basic SettingsPreferences Audible Ringer Contrast on DisplaysStatus Licenses Testing Phone HardwareProductivity Suite To test your phone hardwareUser Guide SoundPoint IP 550 Phone Governing Law Service AgreementsWarranty Exclusive Polycom Limited Warranty and Limitation LiabilityExclusions Modifications Safety and Compliance Part 15 FCC RulesInstallation Instructions Class B Digital Device or PeripheralRussian Compliance SoundPoint IP Safety and Compliance CE and Vcci MarkUse of IP Networks through the Pstn Echo cancellationUse of Voice Compression through the Pstn Use of IP Networks through the Pstn Index SymbolsUser Guide SoundPoint IP 550 Phone Index User Guide SoundPoint IP 550 Phone Index