Polycom Soundpoint IP 550 manual User Guide SoundPoint IP 550 Phone

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User Guide SoundPoint IP 550 Phone

I

instant messaging 4–3

L

language support 2–8

left arrow key, Received Calls shortcut 2–11

M

managing buddies 4–6

Microsoft Office Live Communications Server 2005 4–5,4–7

missed call lists 2–11multiple call appearances 4–1multiple calls, hold 3–9multiple keys per line 2–23

multiple lines

call forwarding 3–19Do Not Disturb 3–22ring type 2–7support for 2–22text messaging 4–3Voice Mail 3–25

muting microphone 2–10MyStat 4–5

N

navigation key usage 1–13network connection, phone 1–3

P

parts list 1–2placed call lists 2–11placing calls 3–2

PoE. See Power over Ethernet power adapter, connecting 1–4Power over Ethernet (PoE) 1–4power source, phone 1–3presence 4–5

R

received call lists 2–11redialing numbers 3–8restarting phone 4–8

right arrow key, Placed Calls shortcut 2–11ring type 2–7

RJ-9 1–6

S

setting up conferences 3–9shared lines 2–24

silent ring, answering calls 3–5SoundPoint IP 550

adjusting backlight intensity 2–3adjusting display constrast 2–3adjusting volume 2–10advanced features 4–1answering calls 3–4,3–5assembling 1–3

assigning speed dial keys 3–22attaching base 1–6

basic features 3–1buddy lists 4–5

call lists, types of 2–11calls, on hold 3–8contact directory 2–12customizing 2–1

Do Not Disturb 3–21electronic hookswitch 2–7ending calls 3–7ending conferences 3–16features, list of 1–9figure, features 1–9

first time use 1–13forwarding calls 3–19getting started 1–1handset 1–5headset 1–5

headset memory mode 2–5illustration 1–2

instant messaging 4–3language support 2–8managing conferences 3–12multiple call appearances 4–1multiple keys per line 2–23muting microphone 2–10navigation key usage 1–13parts list 1–2

placing calls 3–2presence 4–5redialing numbers 3–8restarting phone 4–8ring type 2–7

setting time and date 2–2setting up conferences 3–9,3–10shared lines 2–24

splitting conferences 3–16text messaging 4–3transferring calls 3–16troubleshooting 5–1using multiple lines 2–22voice mail 3–25

Index – 2

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Contents User Guide for the Polycom SoundPoint IP 550 Phone Page About This Guide Changes to This GuideUser Guide SoundPoint IP 550 Phone Contents User Guide SoundPoint IP 550 Phone Troubleshooting Your SoundPoint IP 550 Desktop Phone User Guide SoundPoint IP 550 Phone Viii Getting Started with Your SoundPoint IP 550 Desktop Phone Parts List Connecting Network and Power Source Assembling Your SoundPoint IP 550 Desktop PhoneAC Power To connect the AC powerPower over Ethernet Connecting the Handset and Optional Headset To connect the PoETo connect the handset and optional headset Attaching the Base To attach the base as a desk mount To attach the base as a wall mount Features of Your SoundPoint IP 550 Desktop Phone Registering Your SoundPoint IP 550 Desktop PhoneFeatures of your SoundPoint IP 550 phone are DescriptionGetting Started with Your SoundPoint IP 550 Desktop Phone Icon Description Using the Navigation Keys Before You Use Your SoundPoint IP 550 Desktop PhoneUser Guide SoundPoint IP 550 Phone Customizing Your SoundPoint IP 550 Desktop Phone Configuring Basic Settings To configure the time and date formatsChanging the Appearance of Time and Date To adjust the contrast on the phone display Select Settings Basic ContrastChanging the Display Contrast Changing the Backlight IntensityTo modify the backlight intensity Select Backlight Idle IntensityEnabling the Headset Memory Mode To enable Headset Memory ModeSelect Settings Basic Preferences Headset Headset Memory Select Maximum IntensityTo activate Headset Memory Mode Selecting the Correct Headset for Electronic Hookswitch To select a headset that supports electronic hookswitchSelecting the Ring Type To change the incoming ring typeSelect Settings Basic Preferences Language Changing the LanguageTo change the language Select Settings Basic Preferences Background Chaning the Graphic Display BackgroundTo change the graphic display background Adjusting the Volume Muting the MicrophoneSelect Background Prioritize Background Managing Call Lists Managing Contacts Adding Contacts Adding Contacts ManuallyTo add a contact to the local contact directory manually Select Contact DirectoryAdding Contacts From Call Lists Adding Contacts From the Corporate Directory Select Corporate DirectoryEditing Contacts To edit a contact in the local directoryDeleting Contacts Placing Calls to ContactsTo delete a contact from the local contact directory To place a call to a contact in the local contact directorySearching for Contacts To search for a contact in the local contact directoryTo search for a contact in the corporate directory Managing Incoming Calls Distinguishing CallsTo set a distinctive ring type for a contact Rejecting Calls Diverting CallsTo divert incoming calls from a particular contact System Customizations Supporting Multiple LinesSupporting Multiple Line Keys Per Line Supporting Shared Lines Your SoundPoint IP 550 supports shared linesPage Placing Calls To place a call using the handset To place a call using Hands-Free Speakerphone modeTo place a call using the headset Answering CallsAnswering When Not in Another Call To answer a call using the handsetTo answer a call using the Hands-Free Speakerphone Duration and destinationTo answer a call using the headset Answering When in Another CallEnding Calls To answer an incoming call on a shared lineTo end a call Redialing Numbers Placing Calls on HoldTo redial the last call placed from your phone Hosting Conference Calls Multiple Calls on HoldSetting Up Conference Calls To set up a conference callConference similar to this one will now exist Managing Conference Calls To manage a conference callSystem administrator To add a party to a conference call using the Join soft key Adding Parties to Conference CallsPress the New Call soft key Transferring Calls Joining ConferencesSplitting Conference Calls Ending Conference CallsPerforming a Consulative Transfer To transfer a callPerforming a Blind Transfer To perform a blind transferForwarding Calls Static ForwardingTo forward all incoming calls to another party URL or IP address, refer to Placing Calls on To disable call forwarding Enabling Do Not DisturbDynamic Forwarding To forward an incoming call to another partyTo enable Do Not Disturb To disable Do Not DisturbAssigning Speed Dial Keys Multiple Lines and Do Not DisturbAssigning New Speed Dial Keys To add or edit a speed dial index for an existing contactTo assign a new speed dial key Press and hold an unassignedUsing Voice Mail To listen to voice messagesUser Guide SoundPoint IP 550 Phone Using Multiple Call Appearances User Guide SoundPoint IP 550 Phone Using Text Messaging Select Features Messages Instant MessagesTo read text messages To send a text message Do one of the following Press . Select Instant MessagesUsing Buddy Lists Presence SettingsTo view and change your presence settings Select Features Presence My StatusManaging Buddies To add or delete a contact from your buddy listTo block or unblock a contact from your buddy list Select Features Presence Buddy Status Select Features Presence Buddy Status Privacy ListIntegrating With Microsoft Live Communications Server To add a contact to your buddy listRestarting Your Phone To restart the phoneTroubleshooting Your SoundPoint IP 550 Desktop Phone Power and Startup Symptom Problem Corrective ActionControls Access to Screens and Systems Lines Line Information. FromThen select Status Network Settings Basic Preferences Headset Echo CancellationAudio CallingMenu Basic Settings Settings Basic Ring TypePreferences Audible Ringer Displays Contrast onTesting Phone Hardware Productivity SuiteTo test your phone hardware Status LicensesUser Guide SoundPoint IP 550 Phone Service Agreements Governing LawPolycom Limited Warranty and Limitation Liability Warranty ExclusiveExclusions Safety and Compliance Part 15 FCC Rules Installation InstructionsClass B Digital Device or Peripheral ModificationsSafety and Compliance CE and Vcci Mark Russian Compliance SoundPoint IPEcho cancellation Use of IP Networks through the PstnUse of Voice Compression through the Pstn Use of IP Networks through the Pstn Symbols IndexUser Guide SoundPoint IP 550 Phone Index User Guide SoundPoint IP 550 Phone Index