42 | B – Answering device: 1 Start up |
1.2Overview/starting up
Start up
To be able to use the answering device you have to record at least one announcement text and switch the answering device on.
On delivery, the operating mode ”announcement 1 + closing announce- ment” is set. Without changing this operating mode, you can switch on the answering device after recording ”announcement 1”.
The functions at a glance:
•Digital recording
•Recording capacity of approx. 15 minutes.
•Up to 4 announcemet texts and one info text can be recorded.
•The answering device can be used as a dictation machine.
•The number of rings before the answering device switches on can be set.
•The recording time for messages can be restricted.
•Recordings are automatically allocated date and time.
•During recording, you can
•Using the VIP function the caller can “avoid” the answering device function. The call is then immediately signalled via the tone caller.
•Conversations can be recorded.
•The answering device can be used and polled remotely.
•Room functions can be used remotely.
•Using the ADAD function, each of the newly recorded messages can be forwarded to a telephone number determined by you.
•Using the timer, you can determine when the answering device automatically switches on or off.
•In the case of power failure, the messages stored in the answering device are not lost (storage longer than 10 years). No battery is required for this.
Note | Answering device and multiple subscriber numbers |
| The answering device reacts to calls for all the multiple subscriber |
| numbers that you have entered into your telephone. |
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| B – Answering device: 1 Start up | 43 | |
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Notes | PIN: For answering device functions protected by a PIN, the PIN set for | ||
| telephone operation also applies. |
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| Aborting operation: The ”menu” key is blocked after calling up the | ||
| answering device menu (using the ”F” key). A complete exit from the menu | ||
| is possible at any time by pressing the function key | “F”. | |
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| 1.3 | Recording announcements |
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Notes | To achieve a high recording quality, please speak your anouncement | ||
| text loudly and clearly! |
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| Announcement 1: Announcement with the request to leave a message. | ||
| Example: ”We cannot be reached at the moment. Please leave a message | ||
| after the tone.”). Possible length of the announcement: 6 to 180 seconds. | ||
| Announcement 2: Announcement without requiring a spoken answer (no | ||
| signal tone). Example: After giving the name: ”You can reach us from ... to | ||
| ...”. Possible length: 6 to 180 seconds. |
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| Closing announcement: This announcement is played back once the | ||
| message is recorded. Example: ”Your message has been recorded.”). | ||
| Recording the closing announcement is not absolutely necessary. Possible | ||
| length: 0 to 20 seconds. |
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Notes | The announcement must be made via the telephone handset. If the | ||
| remaining memory time is shorter than 30 seconds, recording is not | ||
| possible. Erase recordings in order to obtain free memory space. | ||
| If an announcement is too short, this is indicated to you in the display. | ||
Recording | Function key- | - | - | lift handset |
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| Select announcement: | , |
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Start recording: Remaining time is displayed (minutes/ seconds).
End recording
1.4Switching the answering device on and off
With handset on hook: Press the switch on key of the answering device.
•The lamp over the key lights up if the answering device is switched on and ready for incoming calls.
•The lamp is off: If the answering device is switched off. Or: When recording or playback are being performed.