HP LX manual Scanning and Viewing, Scanning and Printing

Page 110

Scanning and Viewing

Follow these steps to scan and view.

1.Follow steps 1 and 2 under "Scanning and Faxing."

2.From the Eclipse FAX SE menu bar, choose Scan/Scan and View. The Save As dialog box appears.

3.Optionally, change the directory (the default is the directory where your Eclipse FAX SE software resides).

4.In the Save File as Type box, choose one of the following file types:

:LHD, if you plan to use the file as letterhead with PC faxes.

:SND, if you plan to use the file as second sheets with PC faxes.

:TIF, for all other scanned documents.

5.In the File Name box, type a name for the file. Be sure to include the correct extension (.LHD, .SND, or

.TIF).

6.Click the OK button. The HP OfficeJet LX Scanner Options dialog box appears.

7.Complete steps 6 through 8 under "Scanning and Faxing."

The scan begins and the HP OfficeJet LX Scanner Status dialog box appears. Use this dialog box to monitor the progress of the scan and, optionally, to cancel the scan after the current page.

8.When the scan ends, the file is displayed in Eclipse FAX SE, where you have several options.

:For different ways of viewing the file, see "Using Menus and Toolbars to View Faxes and Files."

:To use the file as letterhead or second sheets in PC faxes, see "Sending Faxes with Letterhead and Second Sheets."

:To save the file in a different format, choose File/Save As from the Eclipse FAX SE menu bar. In the Save As dialog box, change the directory, if desired; then select a type in the Save File as Type box and type a filename in the File Name box.

Scanning and Printing

To scan and print, follow the steps for "Scanning and Viewing."

When the file is displayed, a Print dialog box appears, giving you the option to print the scanned document.

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Contents HP OfficeJet LX Safety Information Table of Contents Using the HP OfficeJet LX Manager Sending and Receiving Paper Faxes Page Page Printing and Making Copies Troubleshooting & Maintenance If You Dont Read Anything Else Key Things to Remember about FaxingSummary Table below summarizes the HP OfficeJet LXs capabilitiesSending a Paper Fax Send Fax button Sending a Fax Directly from Your PCName and Fax Confirming Your PC Fax Was Sent All Faxes buttonReceiving a Fax No action is required, with the exception noted belowReceiving a Fax Directly to Your PC Receive/Setup dialog boxReceiving a Fax to the HP OfficeJet LX Page Making Copies About This ManualInstalling the HP OfficeJet LX TopicSoftware Programs Features OverviewIntroduction When Youre Ready to Begin Before You StartInstalling the Hardware Verify the Package ContentsRemove the Tape and Packing Material from HP OfficeJet LXHelpful Hints Install the Print Cartridge Using the HP OfficeJet LX Manager Introducing the HP OfficeJet LX Manager Running the HP OfficeJet LX Manager Using the HP OfficeJet LX Manager Window Using the HP OfficeJet LX Manager Help System Using the Alert Options Monitoring the Status of Your HP OfficeJet LXRunning Eclipse FAX SE from the HP OfficeJet LX Manager Reviewing the Device SettingsSetting Use Whenever You Need To Applies To Beep Volume=Soft Remote Service=OffPC. The factory setting is Route Received Faxes=To Printer Automatic Reduction=OnChanging the Header for Your Outgoing Faxes Using the OfficeJet Setup MenuUsing Send Fax Setup Switching from Pulse to Tone Dialing Selecting Tone or Pulse Dialing ModeSetting Automatic Redial Dialing Mode boxUsing Speed Dial Setup for Paper Faxes Only `11Valid Character Use in Fax Numbers Inserting a Pause in a Speed Dial NumberValid Characters for Fax Numbers Setting Up a Speed Dial Group Goal Do this Adjusting the ContrastChanging Scanned Image Quality Changing the Receive Mode Using Receive Fax SetupAdjusting the Resolution If This Is Your Situation Choose This SettingSetting Automatic Reduction Changing the Number of Rings to AnswerSetting Backup Reception Enabling Distinctive RingEnabling Silent Detect Enabling Remote ServiceReceive Mode is set to Fax/TAM Routing Received Faxes Changing the Loaded Paper SizeBeep Volume Controlling Sound SettingsType of Sound Occurs When Control With VolumeControlling Rings and Beeps Controlling Outgoing Fax TonesPrinting Fax Logs Printing Logs and ReportsControlling the Printing of Fax Logs Last 30 faxesThis heading Describes this information Printing Reports Speed Dial Report HP OfficeJet LX Speed Dial Report forMenu Settings Report Letter 8.5x11 Error onlyNormal SoftOff 100% PC-8CR only Font Samples Menu Feature Current Setting Factory SettingSelf Test Report Acme Co 619Factory Settings Menu FeaturesCurrent Settings This heading Describes this information Font SamplesPower Fail Report Sending and Receiving Paper Faxes Goal Do thisAdjusting the Resolution Use this setting For this goalAdjusting the Contrast Use this setting For these kinds of fax originalsPress Start/Copy to begin For this display Using These buttonsSpeed Dialing Press Enter/Save not Start/Copy Using These buttons For this displaySending Paper Faxes to Multiple Fax Numbers Redialing with the Redial/Pause Button Then press Redial/PauseSending a Paper Fax at a Future Time Using Do this These buttons For this displayFax Settings Send Fax Later 5554138 To cancel a to-be-polled setup Menu Fax SettingsDo this These buttons UsingAsking to Receive a Fax from Another Fax Machine Polling Faxing and Scanning Sending from and Receiving to Your PC Topic Introducing Eclipse FAX SE Choose File/Run Eclipse FAX SE Using the Eclipse FAX SE Help SystemRunning Eclipse FAX SE Inserting a Pause in a Fax Number Switching from Pulse to Tone DialingSending Faxes from Your PC Best Available resolution is 204 x 196 dpi Preparing to Send a Fax Send SetupResolution Viewing the Eclipse FAX SE Cover Pages Viewing Your Eclipse FAX SE Cover PagesPrint Setup Commands for Selected Windows Applications Sending a Fax from a Windows ApplicationUsing the Phonebook Button Company box Phonebook boxUsing the Clear Button Changing the Selected Phonebook2nd Sheets button Using the Special Options If You Get a Busy Signal Sending a Quick Note from Eclipse FAX SE Destination Date and Time Status Pages Duration Viewing Fax Information Changing the DisplayViewing Faxes Rescheduling a Fax Resending a Fax from the Send LogDeleting Faxes Printing the Send LogPrinting a Fax Sending a Fax to More Than One Recipient Page Using Phonebooks Adding a New PhonebookAdding Names to a Phonebook Modifying a Phonebook Deleting a PhonebookUsing the Remove Button Creating a Group of Names from One or More Phonebooks`25 File Formats for Imported Phonebooks Importing Names and Fax Numbers into Eclipse FAX SEImporting a File of Existing Entries Importing a Winfax or CAS Phonebook Routing Incoming Faxes to the PC Preparing to Receive a Fax Receive SetupReceiving Faxes on Your PC Receiving a Fax to Your PC Using the Receive Log to View, Print, or Delete Faxes Date and Time Sender Status Pages DurationViewing Fax Information Printing the Receive LogForwarding a Fax Printing Faxes and Files Printing an Entire Fax from the Send or Receive LogPrinting a File from Eclipse FAX SE Supported File Types Using Menus and Toolbars to View FaxesViewing a Fax View Menu Tools Menu Choose View/ResetMenu Zooming in on aView Toolbar Tool Name Use this tool toThumbnail Toolbar Opening a Page from Thumbnail ViewScanning Small Documents ScanningScanning and Faxing `41 Scanning and Viewing Scanning and PrintingFax to File button Using Advanced Eclipse FAX SE FeaturesFaxing a Document to a File Page Faxing a Saved File from Eclipse FAX SE Adding Text to a Fax Preparing the Document Method 3`Adding Text to a Fax from the Send or Receive LogAdding Text with the Edit Toolbar Edit tool Zoom tool Text tool`49 Adding an Image to a Fax FAX SE Using the Place Image Window to Add an Image Zooming Tips`53 Append Pages button Collecting Two or More Documents to Send as a FaxPreparing to Collect Documents Using the Collect Dialog Box Page Modifying Cover Pages Choose Edit/Select Using Letterhead and Second Sheets in Faxes Method 2 Scanning Your Existing Letterhead Creating Letterhead and Second SheetsMethod 1 Faxing Your Existing Letterhead to a File Method 3 Creating Letterhead in Eclipse FAX SESaving Letterhead and Second Sheets Files in Eclipse FAX SE Sending Faxes with Letterhead and Second Sheets Fax Preview button Previewing FaxesUsing the Fax Preview Feature Setting the New Page Paper Size Managing Files File Type Filename Explanations ExtensionFile Menu Options Eclipse FAX SE Menu BarsMain Menu Bar Send Menu OptionsHelp Menu Options Receive Menu OptionsScan Menu Options File Open Menu Bar Tools Menu Options View Menu OptionsMenu Options Special Menu OptionsCover Sheets Menu Bar Help MenuPrinting and Making Copies Choosing Media Tips for Loading Paper and Other MediaGoalDo this Using the HP OfficeJet LX Printer OptionsOpening the HP OfficeJet LX Printer Options Set Print Quality to EconoFastPage Lotus 1-2-3, Release 4`File/Printer Setup Reviewing the Printer Settings Use Whenever You Need To Print Halftone Reviewing the Grayscale OptionsChoosing the Grayscale Options IntensityIf you use DOS software applications Loading Envelopes Printing Envelopes With Windows Applications Controlling the Appearance Your Printed Documents Using the Printer Control Panel for DOS Printing Making Copies Controlling How Your Copies Will Look Making Reduced Copies Your Original Document Using the Front Panel Topic When and How to Use the Front Panel Using the Menu Buttons Moving from one menu to another Do this Using These buttonsEntering Words and Symbols Press Space once to insert a space Using Send Fax Setup Changing the Header for Your Outgoing FaxesFax Settings Speed Dial Setup Using Speed Dial SetupSetting Up a Speed Dial Group Group Dial SetupChanging the Scanned Image Quality Fax/Copy ContrastDistinctive Ring Remote Service Using Receive Fax SetupChanging the Receive Mode Changing the Loaded Paper Size Paper SizeCopier Settings Copy Reduction Changing Copy ReductionControlling Rings and Beeps Controlling Sound SettingsRinger Ring/Beep Volume Buttons Beeps Reports Scheduling a Fax Send Fax LaterPrinter Settings Controlling the Appearance of Your Printed DocumentsTroubleshooting Maintenance Troubleshooting Getting HelpTroubleshooting Page MST Whom to call if youre in Canada An error interrupted an activity in progress Error Notification Beeps, Blinking Light, MessageFor this error condition Serious internal problem was detected. aUnderstanding the Displayed Messages Fax cancelled Copy cancelledDelayed fax Close coverFax in memory Fax failed fromUnknown Memory fullFax reception DisabledFax printing Fax send failedClear copy jam Press StopOpen cover If the document is not jammedReplace pen Load penOut of ink Out of paperGroup full Poll cancelledPress Start to send Printer busyCheck Settings Report cancelledCall for service Removing documentMemory used xx% If the error number begins withStoring Turn power off System Error nnnTurn power off/on Waiting for poll Waiting to dialMissing from Solving Problems While Printing, Faxing, or CopyingLines or dots are CharactersPrint cartridge has dried ink on the nose Last My phone call is cut off when I try to make a copy Cant receive a Eclipse Fax SE PC faxes quit during sending Maintaining Your HP OfficeJet LX Changing the Print Cartridge Helpful Hint Reference Product Specifications Internal Fonts Paper WeightPrinter Command Language Character Set SupportCompatibility Image Memory Scan ResolutionPaper Weight Faxes Sent Transmission SpeedScan Margins Copy SpeedCopy Reduction Scan Width Multiple CopiesSupply/Accessory HP Reorder Number Ordering InformationObtaining a Material Safety Data Sheet Msds Warranty Limitations Warranty InformationOne-Year Limited Warranty ExclusionsRegulatory Information Page `11 Network DOC Requirements Dxwrp IDHVFRUUHFO\ 5LQJVPRW6HUYLFVWDWXVRI$QVZU Hqwhulqj LFRQV+3FOLSVHI2IILFH$-HW/60DQDJHU MDP6HHJSDSHUMDP SDUDOOHOZK\FRQQHFWLQJLQWHUIDFHWRIRUFHFORVHGFDEOHIRUSULQWLQJ Diloh 4XLFN1RWHIHDWXUHFOLSVH$6 HOI7 Vpdoowkuhhphwkrgvgrfxphqwv Xqghuvfruhb Xsshufdvhohwwhuvkrzwrhqwhu HP Software License Agreement HP OfficeJet LX software

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