HP LX manual Managing Files, File Type Filename Explanations Extension

Page 133

Managing Files

Eclipse FAX SE uses several different file types (a file type, also called a file format, is a method of compressing and storing bits of information). Comprehensive information on file types is outside the scope of this User's Guide, but you might find the information in the table below helpful.

Remember that every time you send or receive a PC fax, every time you fax a document to Eclipse FAX SE and save it as a file, and every time you choose File/New Page from the Eclipse FAX SE menu bar, a file is added to your disk. Over time, these files can take up a considerable amount of disk space. Therefore, we recommend that you delete unwanted files frequently.

File Type

Filename

Explanations

Extension

DCX

.DCX

A document file type used by Eclipse FAX SE for sent and received PC faxes. This is

 

 

also the file type created when you choose File/New Page from the Eclipse FAX SE

 

 

menu bar. This file type is also used by other applications.

PCX

.PCX

A page file type used by various applications for single-page graphic images. You can

 

 

save files in Eclipse FAX SE with a PCX file type to use or edit in other applications

 

 

that support this file type, such as Paintbrush, the graphics program that comes with

 

 

Windows. A PCX file can contain only one page, so if you save a multiple-page file

 

 

with this file type, Eclipse FAX SE will create one PCX file for each page.

TIF

.TIF

A commonly-used file type for graphic images. Save files as TIF files in Eclipse FAX

 

 

SE to use in other applications that support this file type. (There are several variations of

 

 

the TIF standard, so other applications are not always able to read TIF files created in

 

 

Eclipse FAX SE.)

Cover Page

.CVR

A file type used by Eclipse FAX SE for cover pages. (You cannot add a new cover page

 

 

by creating a file of this type, because each cover page requires an accompanying .CCF

 

 

file with specially coded information.)

Letterhead

.LHD

Save files with this file type in order to use them as letterhead in Eclipse FAX SE.

Second

.SND

Save files with this file type in order to use them as second sheets in Eclipse FAX SE.

Sheets

 

 

4. PC Faxes

4`65

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Contents HP OfficeJet LX Safety Information Table of Contents Using the HP OfficeJet LX Manager Sending and Receiving Paper Faxes Page Page Printing and Making Copies Troubleshooting & Maintenance Key Things to Remember about Faxing If You Dont Read Anything ElseTable below summarizes the HP OfficeJet LXs capabilities SummarySending a Paper Fax Name and Fax Sending a Fax Directly from Your PCSend Fax button All Faxes button Confirming Your PC Fax Was SentNo action is required, with the exception noted below Receiving a FaxReceiving a Fax to the HP OfficeJet LX Receive/Setup dialog boxReceiving a Fax Directly to Your PC Page About This Manual Making CopiesTopic Installing the HP OfficeJet LXIntroduction Features OverviewSoftware Programs Before You Start When Youre Ready to BeginVerify the Package Contents Installing the HardwareHP OfficeJet LX Remove the Tape and Packing Material fromHelpful Hints Install the Print Cartridge Using the HP OfficeJet LX Manager Introducing the HP OfficeJet LX Manager Running the HP OfficeJet LX Manager Using the HP OfficeJet LX Manager Window Using the HP OfficeJet LX Manager Help System Monitoring the Status of Your HP OfficeJet LX Using the Alert OptionsSetting Use Whenever You Need To Applies To Reviewing the Device SettingsRunning Eclipse FAX SE from the HP OfficeJet LX Manager PC. The factory setting is Route Received Faxes=To Printer Remote Service=OffBeep Volume=Soft Automatic Reduction=OnUsing Send Fax Setup Using the OfficeJet Setup MenuChanging the Header for Your Outgoing Faxes Setting Automatic Redial Selecting Tone or Pulse Dialing ModeSwitching from Pulse to Tone Dialing Dialing Mode box`11 Using Speed Dial Setup for Paper Faxes OnlyValid Characters for Fax Numbers Inserting a Pause in a Speed Dial NumberValid Character Use in Fax Numbers Setting Up a Speed Dial Group Changing Scanned Image Quality Adjusting the ContrastGoal Do this Adjusting the Resolution Using Receive Fax SetupChanging the Receive Mode If This Is Your Situation Choose This SettingChanging the Number of Rings to Answer Setting Automatic ReductionEnabling Distinctive Ring Setting Backup ReceptionReceive Mode is set to Fax/TAM Enabling Remote ServiceEnabling Silent Detect Changing the Loaded Paper Size Routing Received FaxesType of Sound Occurs When Control With Controlling Sound SettingsBeep Volume VolumeControlling Outgoing Fax Tones Controlling Rings and BeepsControlling the Printing of Fax Logs Printing Logs and ReportsPrinting Fax Logs Last 30 faxesThis heading Describes this information Printing Reports HP OfficeJet LX Speed Dial Report for Speed Dial ReportMenu Settings Report Normal Error onlyLetter 8.5x11 SoftCR only PC-8Off 100% Self Test Report Menu Feature Current Setting Factory SettingFont Samples Acme Co 619Current Settings Menu FeaturesFactory Settings This heading Describes this information Font SamplesPower Fail Report Sending and Receiving Paper Faxes Do this GoalUse this setting For this goal Adjusting the ResolutionUse this setting For these kinds of fax originals Adjusting the ContrastPress Start/Copy to begin Speed Dialing Using These buttonsFor this display Sending Paper Faxes to Multiple Fax Numbers Using These buttons For this displayPress Enter/Save not Start/Copy Then press Redial/Pause Redialing with the Redial/Pause ButtonFax Settings Send Fax Later Using Do this These buttons For this displaySending a Paper Fax at a Future Time 5554138 Menu Fax Settings To cancel a to-be-polled setupAsking to Receive a Fax from Another Fax Machine Polling UsingDo this These buttons Faxing and Scanning Sending from and Receiving to Your PC Topic Introducing Eclipse FAX SE Running Eclipse FAX SE Using the Eclipse FAX SE Help SystemChoose File/Run Eclipse FAX SE Sending Faxes from Your PC Switching from Pulse to Tone DialingInserting a Pause in a Fax Number Resolution Preparing to Send a Fax Send SetupBest Available resolution is 204 x 196 dpi Viewing Your Eclipse FAX SE Cover Pages Viewing the Eclipse FAX SE Cover PagesSending a Fax from a Windows Application Print Setup Commands for Selected Windows ApplicationsCompany box Phonebook box Using the Phonebook ButtonChanging the Selected Phonebook Using the Clear Button2nd Sheets button Using the Special Options If You Get a Busy Signal Sending a Quick Note from Eclipse FAX SE Destination Date and Time Status Pages Duration Viewing Faxes Changing the DisplayViewing Fax Information Resending a Fax from the Send Log Rescheduling a FaxPrinting a Fax Printing the Send LogDeleting Faxes Sending a Fax to More Than One Recipient Page Adding a New Phonebook Using PhonebooksAdding Names to a Phonebook Deleting a Phonebook Modifying a PhonebookCreating a Group of Names from One or More Phonebooks Using the Remove Button`25 Importing a File of Existing Entries Importing Names and Fax Numbers into Eclipse FAX SEFile Formats for Imported Phonebooks Importing a Winfax or CAS Phonebook Receiving Faxes on Your PC Preparing to Receive a Fax Receive SetupRouting Incoming Faxes to the PC Receiving a Fax to Your PC Date and Time Sender Status Pages Duration Using the Receive Log to View, Print, or Delete FaxesPrinting the Receive Log Viewing Fax InformationForwarding a Fax Printing an Entire Fax from the Send or Receive Log Printing Faxes and FilesPrinting a File from Eclipse FAX SE Viewing a Fax Using Menus and Toolbars to View FaxesSupported File Types View Menu Menu Choose View/ResetTools Menu Zooming in on aTool Name Use this tool to View ToolbarOpening a Page from Thumbnail View Thumbnail ToolbarScanning and Faxing ScanningScanning Small Documents `41 Scanning and Printing Scanning and ViewingFaxing a Document to a File Using Advanced Eclipse FAX SE FeaturesFax to File button Page Faxing a Saved File from Eclipse FAX SE Adding Text to a Fax Method 3`Adding Text to a Fax from the Send or Receive Log Preparing the DocumentEdit tool Zoom tool Text tool Adding Text with the Edit Toolbar`49 Adding an Image to a Fax FAX SE Zooming Tips Using the Place Image Window to Add an Image`53 Preparing to Collect Documents Collecting Two or More Documents to Send as a FaxAppend Pages button Using the Collect Dialog Box Page Modifying Cover Pages Choose Edit/Select Using Letterhead and Second Sheets in Faxes Method 1 Faxing Your Existing Letterhead to a File Creating Letterhead and Second SheetsMethod 2 Scanning Your Existing Letterhead Method 3 Creating Letterhead in Eclipse FAX SESaving Letterhead and Second Sheets Files in Eclipse FAX SE Fax Preview button Previewing Faxes Sending Faxes with Letterhead and Second SheetsUsing the Fax Preview Feature Setting the New Page Paper Size File Type Filename Explanations Extension Managing FilesMain Menu Bar Eclipse FAX SE Menu BarsFile Menu Options Send Menu OptionsScan Menu Options Receive Menu OptionsHelp Menu Options File Open Menu Bar Menu Options View Menu OptionsTools Menu Options Special Menu OptionsHelp Menu Cover Sheets Menu BarPrinting and Making Copies Tips for Loading Paper and Other Media Choosing MediaOpening the HP OfficeJet LX Printer Options Using the HP OfficeJet LX Printer OptionsGoalDo this Set Print Quality to EconoFastPage Lotus 1-2-3, Release 4`File/Printer Setup Reviewing the Printer Settings Choosing the Grayscale Options Reviewing the Grayscale OptionsUse Whenever You Need To Print Halftone IntensityIf you use DOS software applications Loading Envelopes Printing Envelopes With Windows Applications Controlling the Appearance Your Printed Documents Using the Printer Control Panel for DOS Printing Making Copies Controlling How Your Copies Will Look Making Reduced Copies Your Original Document Using the Front Panel Topic When and How to Use the Front Panel Using the Menu Buttons Entering Words and Symbols Using These buttonsMoving from one menu to another Do this Press Space once to insert a space Changing the Header for Your Outgoing Faxes Using Send Fax SetupSetting Up a Speed Dial Group Using Speed Dial SetupFax Settings Speed Dial Setup Group Dial SetupFax/Copy Contrast Changing the Scanned Image QualityChanging the Receive Mode Using Receive Fax SetupDistinctive Ring Remote Service Paper Size Changing the Loaded Paper SizeChanging Copy Reduction Copier Settings Copy ReductionRinger Ring/Beep Volume Buttons Beeps Controlling Sound SettingsControlling Rings and Beeps Reports Send Fax Later Scheduling a FaxControlling the Appearance of Your Printed Documents Printer SettingsTroubleshooting Maintenance Getting Help TroubleshootingTroubleshooting Page MST Whom to call if youre in Canada For this error condition Error Notification Beeps, Blinking Light, MessageAn error interrupted an activity in progress Serious internal problem was detected. aUnderstanding the Displayed Messages Delayed fax Copy cancelledFax cancelled Close coverUnknown Fax failed fromFax in memory Memory fullFax printing DisabledFax reception Fax send failedOpen cover Press StopClear copy jam If the document is not jammedOut of ink Load penReplace pen Out of paperPress Start to send Poll cancelledGroup full Printer busyCall for service Report cancelledCheck Settings Removing documentStoring If the error number begins withMemory used xx% Turn power off/on System Error nnnTurn power off Waiting to dial Waiting for pollLines or dots are Solving Problems While Printing, Faxing, or CopyingMissing from CharactersPrint cartridge has dried ink on the nose Last My phone call is cut off when I try to make a copy Cant receive a Eclipse Fax SE PC faxes quit during sending Maintaining Your HP OfficeJet LX Changing the Print Cartridge Helpful Hint Reference Product Specifications Printer Command Language Paper WeightInternal Fonts Character Set SupportPaper Weight Faxes Sent Image Memory Scan ResolutionCompatibility Transmission SpeedCopy Reduction Copy SpeedScan Margins Scan Width Multiple CopiesOrdering Information Supply/Accessory HP Reorder NumberObtaining a Material Safety Data Sheet Msds One-Year Limited Warranty Warranty InformationWarranty Limitations ExclusionsRegulatory Information Page `11 Network DOC Requirements Dxwrp IDHVFRUUHFO\ 5LQJVPRW6HUYLFVWDWXVRI$QVZU Hqwhulqj LFRQV+3FOLSVHI2IILFH$-HW/60DQDJHU MDP6HHJSDSHUMDP SDUDOOHOZK\FRQQHFWLQJLQWHUIDFHWRIRUFHFORVHGFDEOHIRUSULQWLQJ Diloh 4XLFN1RWHIHDWXUHFOLSVH$6 HOI7 Vpdoowkuhhphwkrgvgrfxphqwv Xqghuvfruhb Xsshufdvhohwwhuvkrzwrhqwhu HP Software License Agreement HP OfficeJet LX software
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