HP LX manual Using Phonebooks, Adding a New Phonebook

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Using Phonebooks

A phonebook is a list of names, fax numbers, and related information. Eclipse FAX SE comes with one phonebook, Phonebook 1. You can create as many as five additional phonebooks in Eclipse FAX SE, for a total of six phonebooks. (You can also delete Phonebook 1, if you wish, and add six new phonebooks.) For example, you might want to add one phonebook for colleagues, another for clients, and a third for vendors.

Note: The phonebooks that you create in Eclipse FAX SE can be used with PC faxes only. For paper faxes, you must either use a Speed Dial entry or dial the number on the control panel. For more information, see "Using Speed Dial Setup (for Paper Faxes Only) " in chapter 2, and "Sending a Fax" in chapter 3.

Adding a New Phonebook

Follow these steps to add your first phonebook and to add additional phonebooks.

Note: There are several alternatives to typing phonebook entries in Eclipse FAX SE. If you already have a Winfax or CAS phonebook, you can import it directly into Eclipse FAX SE. You may also be able to import entries from an existing file that contains names, phone numbers, and fax numbers. Or, you can use another application to create your entries, and then import them into Eclipse FAX SE. See "Importing Names and Fax Numbers into Eclipse FAX SE" for more information.

1.If necessary, open Eclipse FAX SE. (Remember that the HP OfficeJet LX Manager must be running.)

2.From the Eclipse FAX SE menu bar, choose File/Open Phonebook. The Phonebook dialog box appears.

3.In the Phonebook Title box, type the name of the phonebook.

4.Click the Add button. The phonebook is added to Eclipse FAX SE.

Note: The Add button will be gray once you have created six phonebooks, and you will have to delete a phonebook before you can add another.

5.When you have finished adding phonebooks, click the OK button.

4. PC Faxes

4`21

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Contents HP OfficeJet LX Safety Information Table of Contents Using the HP OfficeJet LX Manager Sending and Receiving Paper Faxes Page Page Printing and Making Copies Troubleshooting & Maintenance Key Things to Remember about Faxing If You Dont Read Anything ElseTable below summarizes the HP OfficeJet LXs capabilities SummarySending a Paper Fax Send Fax button Sending a Fax Directly from Your PCName and Fax All Faxes button Confirming Your PC Fax Was SentNo action is required, with the exception noted below Receiving a FaxReceiving a Fax Directly to Your PC Receive/Setup dialog boxReceiving a Fax to the HP OfficeJet LX Page About This Manual Making CopiesTopic Installing the HP OfficeJet LXSoftware Programs Features OverviewIntroduction Before You Start When Youre Ready to BeginVerify the Package Contents Installing the HardwareHP OfficeJet LX Remove the Tape and Packing Material fromHelpful Hints Install the Print Cartridge Using the HP OfficeJet LX Manager Introducing the HP OfficeJet LX Manager Running the HP OfficeJet LX Manager Using the HP OfficeJet LX Manager Window Using the HP OfficeJet LX Manager Help System Monitoring the Status of Your HP OfficeJet LX Using the Alert OptionsRunning Eclipse FAX SE from the HP OfficeJet LX Manager Reviewing the Device SettingsSetting Use Whenever You Need To Applies To PC. The factory setting is Route Received Faxes=To Printer Remote Service=OffBeep Volume=Soft Automatic Reduction=OnChanging the Header for Your Outgoing Faxes Using the OfficeJet Setup MenuUsing Send Fax Setup Setting Automatic Redial Selecting Tone or Pulse Dialing ModeSwitching from Pulse to Tone Dialing Dialing Mode box`11 Using Speed Dial Setup for Paper Faxes OnlyValid Character Use in Fax Numbers Inserting a Pause in a Speed Dial NumberValid Characters for Fax Numbers Setting Up a Speed Dial Group Goal Do this Adjusting the ContrastChanging Scanned Image Quality Adjusting the Resolution Using Receive Fax SetupChanging the Receive Mode If This Is Your Situation Choose This SettingChanging the Number of Rings to Answer Setting Automatic ReductionEnabling Distinctive Ring Setting Backup ReceptionEnabling Silent Detect Enabling Remote ServiceReceive Mode is set to Fax/TAM Changing the Loaded Paper Size Routing Received FaxesType of Sound Occurs When Control With Controlling Sound SettingsBeep Volume VolumeControlling Outgoing Fax Tones Controlling Rings and BeepsControlling the Printing of Fax Logs Printing Logs and ReportsPrinting Fax Logs Last 30 faxesThis heading Describes this information Printing Reports HP OfficeJet LX Speed Dial Report for Speed Dial ReportMenu Settings Report Normal Error onlyLetter 8.5x11 SoftOff 100% PC-8CR only Self Test Report Menu Feature Current Setting Factory SettingFont Samples Acme Co 619Current Settings Menu FeaturesFactory Settings This heading Describes this information Font SamplesPower Fail Report Sending and Receiving Paper Faxes Do this GoalUse this setting For this goal Adjusting the ResolutionUse this setting For these kinds of fax originals Adjusting the ContrastPress Start/Copy to begin For this display Using These buttonsSpeed Dialing Press Enter/Save not Start/Copy Using These buttons For this displaySending Paper Faxes to Multiple Fax Numbers Then press Redial/Pause Redialing with the Redial/Pause ButtonSending a Paper Fax at a Future Time Using Do this These buttons For this displayFax Settings Send Fax Later 5554138 Menu Fax Settings To cancel a to-be-polled setupDo this These buttons UsingAsking to Receive a Fax from Another Fax Machine Polling Faxing and Scanning Sending from and Receiving to Your PC Topic Introducing Eclipse FAX SE Choose File/Run Eclipse FAX SE Using the Eclipse FAX SE Help SystemRunning Eclipse FAX SE Inserting a Pause in a Fax Number Switching from Pulse to Tone DialingSending Faxes from Your PC Best Available resolution is 204 x 196 dpi Preparing to Send a Fax Send SetupResolution Viewing Your Eclipse FAX SE Cover Pages Viewing the Eclipse FAX SE Cover PagesSending a Fax from a Windows Application Print Setup Commands for Selected Windows ApplicationsCompany box Phonebook box Using the Phonebook ButtonChanging the Selected Phonebook Using the Clear Button2nd Sheets button Using the Special Options If You Get a Busy Signal Sending a Quick Note from Eclipse FAX SE Destination Date and Time Status Pages Duration Viewing Fax Information Changing the DisplayViewing Faxes Resending a Fax from the Send Log Rescheduling a FaxDeleting Faxes Printing the Send LogPrinting a Fax Sending a Fax to More Than One Recipient Page Adding a New Phonebook Using PhonebooksAdding Names to a Phonebook Deleting a Phonebook Modifying a PhonebookCreating a Group of Names from One or More Phonebooks Using the Remove Button`25 File Formats for Imported Phonebooks Importing Names and Fax Numbers into Eclipse FAX SEImporting a File of Existing Entries Importing a Winfax or CAS Phonebook Routing Incoming Faxes to the PC Preparing to Receive a Fax Receive SetupReceiving Faxes on Your PC Receiving a Fax to Your PC Date and Time Sender Status Pages Duration Using the Receive Log to View, Print, or Delete FaxesPrinting the Receive Log Viewing Fax InformationForwarding a Fax Printing an Entire Fax from the Send or Receive Log Printing Faxes and FilesPrinting a File from Eclipse FAX SE Supported File Types Using Menus and Toolbars to View FaxesViewing a Fax View Menu Menu Choose View/ResetTools Menu Zooming in on aTool Name Use this tool to View ToolbarOpening a Page from Thumbnail View Thumbnail ToolbarScanning Small Documents ScanningScanning and Faxing `41 Scanning and Printing Scanning and ViewingFax to File button Using Advanced Eclipse FAX SE FeaturesFaxing a Document to a File Page Faxing a Saved File from Eclipse FAX SE Adding Text to a Fax Method 3`Adding Text to a Fax from the Send or Receive Log Preparing the DocumentEdit tool Zoom tool Text tool Adding Text with the Edit Toolbar`49 Adding an Image to a Fax FAX SE Zooming Tips Using the Place Image Window to Add an Image`53 Append Pages button Collecting Two or More Documents to Send as a FaxPreparing to Collect Documents Using the Collect Dialog Box Page Modifying Cover Pages Choose Edit/Select Using Letterhead and Second Sheets in Faxes Method 1 Faxing Your Existing Letterhead to a File Creating Letterhead and Second SheetsMethod 2 Scanning Your Existing Letterhead Method 3 Creating Letterhead in Eclipse FAX SESaving Letterhead and Second Sheets Files in Eclipse FAX SE Fax Preview button Previewing Faxes Sending Faxes with Letterhead and Second SheetsUsing the Fax Preview Feature Setting the New Page Paper Size File Type Filename Explanations Extension Managing FilesMain Menu Bar Eclipse FAX SE Menu BarsFile Menu Options Send Menu OptionsHelp Menu Options Receive Menu OptionsScan Menu Options File Open Menu Bar Menu Options View Menu OptionsTools Menu Options Special Menu OptionsHelp Menu Cover Sheets Menu BarPrinting and Making Copies Tips for Loading Paper and Other Media Choosing MediaOpening the HP OfficeJet LX Printer Options Using the HP OfficeJet LX Printer OptionsGoalDo this Set Print Quality to EconoFastPage Lotus 1-2-3, Release 4`File/Printer Setup Reviewing the Printer Settings Choosing the Grayscale Options Reviewing the Grayscale OptionsUse Whenever You Need To Print Halftone IntensityIf you use DOS software applications Loading Envelopes Printing Envelopes With Windows Applications Controlling the Appearance Your Printed Documents Using the Printer Control Panel for DOS Printing Making Copies Controlling How Your Copies Will Look Making Reduced Copies Your Original Document Using the Front Panel Topic When and How to Use the Front Panel Using the Menu Buttons Moving from one menu to another Do this Using These buttonsEntering Words and Symbols Press Space once to insert a space Changing the Header for Your Outgoing Faxes Using Send Fax SetupSetting Up a Speed Dial Group Using Speed Dial SetupFax Settings Speed Dial Setup Group Dial SetupFax/Copy Contrast Changing the Scanned Image QualityDistinctive Ring Remote Service Using Receive Fax SetupChanging the Receive Mode Paper Size Changing the Loaded Paper SizeChanging Copy Reduction Copier Settings Copy ReductionControlling Rings and Beeps Controlling Sound SettingsRinger Ring/Beep Volume Buttons Beeps Reports Send Fax Later Scheduling a FaxControlling the Appearance of Your Printed Documents Printer SettingsTroubleshooting Maintenance Getting Help TroubleshootingTroubleshooting Page MST Whom to call if youre in Canada For this error condition Error Notification Beeps, Blinking Light, MessageAn error interrupted an activity in progress Serious internal problem was detected. aUnderstanding the Displayed Messages Delayed fax Copy cancelledFax cancelled Close coverUnknown Fax failed fromFax in memory Memory fullFax printing DisabledFax reception Fax send failedOpen cover Press StopClear copy jam If the document is not jammedOut of ink Load penReplace pen Out of paperPress Start to send Poll cancelledGroup full Printer busyCall for service Report cancelledCheck Settings Removing documentMemory used xx% If the error number begins withStoring Turn power off System Error nnnTurn power off/on Waiting to dial Waiting for pollLines or dots are Solving Problems While Printing, Faxing, or CopyingMissing from CharactersPrint cartridge has dried ink on the nose Last My phone call is cut off when I try to make a copy Cant receive a Eclipse Fax SE PC faxes quit during sending Maintaining Your HP OfficeJet LX Changing the Print Cartridge Helpful Hint Reference Product Specifications Printer Command Language Paper WeightInternal Fonts Character Set SupportPaper Weight Faxes Sent Image Memory Scan ResolutionCompatibility Transmission SpeedCopy Reduction Copy SpeedScan Margins Scan Width Multiple CopiesOrdering Information Supply/Accessory HP Reorder NumberObtaining a Material Safety Data Sheet Msds One-Year Limited Warranty Warranty InformationWarranty Limitations ExclusionsRegulatory Information Page `11 Network DOC Requirements Dxwrp IDHVFRUUHFO\ 5LQJVPRW6HUYLFVWDWXVRI$QVZU Hqwhulqj LFRQV+3FOLSVHI2IILFH$-HW/60DQDJHU MDP6HHJSDSHUMDP SDUDOOHOZK\FRQQHFWLQJLQWHUIDFHWRIRUFHFORVHGFDEOHIRUSULQWLQJ Diloh 4XLFN1RWHIHDWXUHFOLSVH$6 HOI7 Vpdoowkuhhphwkrgvgrfxphqwv Xqghuvfruhb Xsshufdvhohwwhuvkrzwrhqwhu HP Software License Agreement HP OfficeJet LX software

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