HP LX manual Using Menus and Toolbars to View Faxes, Viewing a Fax, Supported File Types

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Using Menus and Toolbars to View Faxes

Whenever you send or receive a PC fax, a data file containing the contents is stored on your PC. (This is also true, of course, of documents that you fax to files on your PC, to be sent as faxes later; for information about this feature, see "Faxing a Document to a File.") These files remain on your PC until you delete them.

In the meantime, as this section explains, you can open the files in Eclipse FAX SE and view them in various ways. You can also modify them; see "Adding Text to a Fax" and "Adding an Image to a Fax" for information.

Note: For information about the other Eclipse FAX SE menus, see "The Eclipse FAX SE Menus" at the end of this chapter.

Viewing a Fax

From the Eclipse FAX SE menu bar, there are several ways to display faxes.

:Choose Send/Log or Receive/Log. In the log, either double-click the entry for the fax you want to view, or highlight it and click the View button.

:Or, choose File/Open File to open a fax that has been saved as a file, an image faxed to a file, a document that has been scanned to a file, or any file in one of the supported file types.

Supported File Types

File types supported by Eclipse FAX SE (that is, files you can open and view within the program) include TIF, PCX, DCX, CVR (the five Eclipse FAX SE cover pages), LHD (letterhead files), and SND (second sheets files). For more information, see "Managing Files."

Once the fax is displayed, you can use the View and Page menus and the View and Thumbnail toolbars to view it in different ways. These features are explained in the following pages.

4. PC Faxes

4`35

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Contents HP OfficeJet LX Safety Information Table of Contents Using the HP OfficeJet LX Manager Sending and Receiving Paper Faxes Page Page Printing and Making Copies Troubleshooting & Maintenance Key Things to Remember about Faxing If You Dont Read Anything ElseTable below summarizes the HP OfficeJet LXs capabilities SummarySending a Paper Fax Name and Fax Sending a Fax Directly from Your PCSend Fax button All Faxes button Confirming Your PC Fax Was SentNo action is required, with the exception noted below Receiving a FaxReceiving a Fax to the HP OfficeJet LX Receive/Setup dialog boxReceiving a Fax Directly to Your PC Page About This Manual Making CopiesTopic Installing the HP OfficeJet LXIntroduction Features OverviewSoftware Programs Before You Start When Youre Ready to BeginVerify the Package Contents Installing the HardwareHP OfficeJet LX Remove the Tape and Packing Material fromHelpful Hints Install the Print Cartridge Using the HP OfficeJet LX Manager Introducing the HP OfficeJet LX Manager Running the HP OfficeJet LX Manager Using the HP OfficeJet LX Manager Window Using the HP OfficeJet LX Manager Help System Monitoring the Status of Your HP OfficeJet LX Using the Alert OptionsSetting Use Whenever You Need To Applies To Reviewing the Device SettingsRunning Eclipse FAX SE from the HP OfficeJet LX Manager Automatic Reduction=On Remote Service=OffPC. The factory setting is Route Received Faxes=To Printer Beep Volume=SoftUsing Send Fax Setup Using the OfficeJet Setup MenuChanging the Header for Your Outgoing Faxes Dialing Mode box Selecting Tone or Pulse Dialing ModeSetting Automatic Redial Switching from Pulse to Tone Dialing`11 Using Speed Dial Setup for Paper Faxes OnlyValid Characters for Fax Numbers Inserting a Pause in a Speed Dial NumberValid Character Use in Fax Numbers Setting Up a Speed Dial Group Changing Scanned Image Quality Adjusting the ContrastGoal Do this If This Is Your Situation Choose This Setting Using Receive Fax SetupAdjusting the Resolution Changing the Receive ModeChanging the Number of Rings to Answer Setting Automatic ReductionEnabling Distinctive Ring Setting Backup ReceptionReceive Mode is set to Fax/TAM Enabling Remote ServiceEnabling Silent Detect Changing the Loaded Paper Size Routing Received FaxesVolume Controlling Sound SettingsType of Sound Occurs When Control With Beep VolumeControlling Outgoing Fax Tones Controlling Rings and BeepsLast 30 faxes Printing Logs and ReportsControlling the Printing of Fax Logs Printing Fax LogsThis heading Describes this information Printing Reports HP OfficeJet LX Speed Dial Report for Speed Dial ReportMenu Settings Report Soft Error onlyNormal Letter 8.5x11CR only PC-8Off 100% Acme Co 619 Menu Feature Current Setting Factory SettingSelf Test Report Font SamplesThis heading Describes this information Font Samples Menu FeaturesCurrent Settings Factory SettingsPower Fail Report Sending and Receiving Paper Faxes Do this GoalUse this setting For this goal Adjusting the ResolutionUse this setting For these kinds of fax originals Adjusting the ContrastPress Start/Copy to begin Speed Dialing Using These buttonsFor this display Sending Paper Faxes to Multiple Fax Numbers Using These buttons For this displayPress Enter/Save not Start/Copy Then press Redial/Pause Redialing with the Redial/Pause ButtonFax Settings Send Fax Later Using Do this These buttons For this displaySending a Paper Fax at a Future Time 5554138 Menu Fax Settings To cancel a to-be-polled setupAsking to Receive a Fax from Another Fax Machine Polling UsingDo this These buttons Faxing and Scanning Sending from and Receiving to Your PC Topic Introducing Eclipse FAX SE Running Eclipse FAX SE Using the Eclipse FAX SE Help SystemChoose File/Run Eclipse FAX SE Sending Faxes from Your PC Switching from Pulse to Tone DialingInserting a Pause in a Fax Number Resolution Preparing to Send a Fax Send SetupBest Available resolution is 204 x 196 dpi Viewing Your Eclipse FAX SE Cover Pages Viewing the Eclipse FAX SE Cover PagesSending a Fax from a Windows Application Print Setup Commands for Selected Windows ApplicationsCompany box Phonebook box Using the Phonebook ButtonChanging the Selected Phonebook Using the Clear Button2nd Sheets button Using the Special Options If You Get a Busy Signal Sending a Quick Note from Eclipse FAX SE Destination Date and Time Status Pages Duration Viewing Faxes Changing the DisplayViewing Fax Information Resending a Fax from the Send Log Rescheduling a FaxPrinting a Fax Printing the Send LogDeleting Faxes Sending a Fax to More Than One Recipient Page Adding a New Phonebook Using PhonebooksAdding Names to a Phonebook Deleting a Phonebook Modifying a PhonebookCreating a Group of Names from One or More Phonebooks Using the Remove Button`25 Importing a File of Existing Entries Importing Names and Fax Numbers into Eclipse FAX SEFile Formats for Imported Phonebooks Importing a Winfax or CAS Phonebook Receiving Faxes on Your PC Preparing to Receive a Fax Receive SetupRouting Incoming Faxes to the PC Receiving a Fax to Your PC Date and Time Sender Status Pages Duration Using the Receive Log to View, Print, or Delete FaxesPrinting the Receive Log Viewing Fax InformationForwarding a Fax Printing an Entire Fax from the Send or Receive Log Printing Faxes and FilesPrinting a File from Eclipse FAX SE Viewing a Fax Using Menus and Toolbars to View FaxesSupported File Types View Menu Zooming in on a Choose View/ResetMenu Tools MenuTool Name Use this tool to View ToolbarOpening a Page from Thumbnail View Thumbnail ToolbarScanning and Faxing ScanningScanning Small Documents `41 Scanning and Printing Scanning and ViewingFaxing a Document to a File Using Advanced Eclipse FAX SE FeaturesFax to File button Page Faxing a Saved File from Eclipse FAX SE Adding Text to a Fax Method 3`Adding Text to a Fax from the Send or Receive Log Preparing the DocumentEdit tool Zoom tool Text tool Adding Text with the Edit Toolbar`49 Adding an Image to a Fax FAX SE Zooming Tips Using the Place Image Window to Add an Image`53 Preparing to Collect Documents Collecting Two or More Documents to Send as a FaxAppend Pages button Using the Collect Dialog Box Page Modifying Cover Pages Choose Edit/Select Using Letterhead and Second Sheets in Faxes Method 3 Creating Letterhead in Eclipse FAX SE Creating Letterhead and Second SheetsMethod 1 Faxing Your Existing Letterhead to a File Method 2 Scanning Your Existing LetterheadSaving Letterhead and Second Sheets Files in Eclipse FAX SE Fax Preview button Previewing Faxes Sending Faxes with Letterhead and Second SheetsUsing the Fax Preview Feature Setting the New Page Paper Size File Type Filename Explanations Extension Managing FilesSend Menu Options Eclipse FAX SE Menu BarsMain Menu Bar File Menu OptionsScan Menu Options Receive Menu OptionsHelp Menu Options File Open Menu Bar Special Menu Options View Menu OptionsMenu Options Tools Menu OptionsHelp Menu Cover Sheets Menu BarPrinting and Making Copies Tips for Loading Paper and Other Media Choosing MediaSet Print Quality to EconoFast Using the HP OfficeJet LX Printer OptionsOpening the HP OfficeJet LX Printer Options GoalDo thisPage Lotus 1-2-3, Release 4`File/Printer Setup Reviewing the Printer Settings Intensity Reviewing the Grayscale OptionsChoosing the Grayscale Options Use Whenever You Need To Print HalftoneIf you use DOS software applications Loading Envelopes Printing Envelopes With Windows Applications Controlling the Appearance Your Printed Documents Using the Printer Control Panel for DOS Printing Making Copies Controlling How Your Copies Will Look Making Reduced Copies Your Original Document Using the Front Panel Topic When and How to Use the Front Panel Using the Menu Buttons Entering Words and Symbols Using These buttonsMoving from one menu to another Do this Press Space once to insert a space Changing the Header for Your Outgoing Faxes Using Send Fax SetupGroup Dial Setup Using Speed Dial SetupSetting Up a Speed Dial Group Fax Settings Speed Dial SetupFax/Copy Contrast Changing the Scanned Image QualityChanging the Receive Mode Using Receive Fax SetupDistinctive Ring Remote Service Paper Size Changing the Loaded Paper SizeChanging Copy Reduction Copier Settings Copy ReductionRinger Ring/Beep Volume Buttons Beeps Controlling Sound SettingsControlling Rings and Beeps Reports Send Fax Later Scheduling a FaxControlling the Appearance of Your Printed Documents Printer SettingsTroubleshooting Maintenance Getting Help TroubleshootingTroubleshooting Page MST Whom to call if youre in Canada Serious internal problem was detected. a Error Notification Beeps, Blinking Light, MessageFor this error condition An error interrupted an activity in progressUnderstanding the Displayed Messages Close cover Copy cancelledDelayed fax Fax cancelledMemory full Fax failed fromUnknown Fax in memoryFax send failed DisabledFax printing Fax receptionIf the document is not jammed Press StopOpen cover Clear copy jamOut of paper Load penOut of ink Replace penPrinter busy Poll cancelledPress Start to send Group fullRemoving document Report cancelledCall for service Check SettingsStoring If the error number begins withMemory used xx% Turn power off/on System Error nnnTurn power off Waiting to dial Waiting for pollCharacters Solving Problems While Printing, Faxing, or CopyingLines or dots are Missing fromPrint cartridge has dried ink on the nose Last My phone call is cut off when I try to make a copy Cant receive a Eclipse Fax SE PC faxes quit during sending Maintaining Your HP OfficeJet LX Changing the Print Cartridge Helpful Hint Reference Product Specifications Character Set Support Paper WeightPrinter Command Language Internal FontsTransmission Speed Image Memory Scan ResolutionPaper Weight Faxes Sent CompatibilityScan Width Multiple Copies Copy SpeedCopy Reduction Scan MarginsOrdering Information Supply/Accessory HP Reorder NumberObtaining a Material Safety Data Sheet Msds Exclusions Warranty InformationOne-Year Limited Warranty Warranty LimitationsRegulatory Information Page `11 Network DOC Requirements Dxwrp IDHVFRUUHFO\ 5LQJVPRW6HUYLFVWDWXVRI$QVZU Hqwhulqj LFRQV+3FOLSVHI2IILFH$-HW/60DQDJHU MDP6HHJSDSHUMDP SDUDOOHOZK\FRQQHFWLQJLQWHUIDFHWRIRUFHFORVHGFDEOHIRUSULQWLQJ Diloh 4XLFN1RWHIHDWXUHFOLSVH$6 HOI7 Vpdoowkuhhphwkrgvgrfxphqwv Xqghuvfruhb Xsshufdvhohwwhuvkrzwrhqwhu HP Software License Agreement HP OfficeJet LX software

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