HP MFP M225dn, MFP M225dw manual Set up Scan to E-mail touchscreen models only, Introduction

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Set up Scan to E-mail (touchscreen models only)

Introduction

To use this scan feature, the product must be connected to a network. This scan feature is not available until you configure it. To configure this feature, use the Scan to Email Setup Wizard (Windows), which is installed in the HP program group for the product as part of the full software installation. You can also use the

HP Embedded Web Server to configure this feature. The following instructions describe configuring the feature by using both the Scan to Email Setup Wizard and the HP Embedded Web Server.

●Use the Scan to E-Mail Wizard (Windows)

●Set up the Scan to Email feature via the HP Embedded Web Server (Windows)

●Set up the Scan to Email feature via the HP Embedded Web Server (OS X)

Use the Scan to E-Mail Wizard (Windows)

Some HP products include driver installation from a software CD. At the end of this installation is an option to set up additional features. The setup wizards include the options for basic configuration. To launch the wizard, click Scan to E-mail Wizard.

After installation, access the setup wizard by clicking the Start button, selecting the Programs or All Programs item, and then clicking the HP item. Click the product name item, and then click the Scan to E-mail Wizard to start the configuration process.

1.To add a new outgoing email address, click the New button.

2.Enter the email address. Click the Next button.

3.In the Display Name box, type the name to display for this email address, and then click Next.

NOTE: To secure the email profile, enter a 4-digit PIN. After a security PIN is assigned to a profile, the PIN must be entered on the product control panel before the product can send an email using that profile.

4.Enter the name or the IP address of the SMTP server and the SMTP server port number. If the outgoing SMTP server requires additional security authentication, click the check box labeled E-mailLog-in Authentication and enter the required User ID and Password. Click the Next button when finished.

NOTE: If you do not know the SMTP server name, SMTP port number, or authentication information, contact the email/Internet service provider or system administrator for the information. SMTP server names and port names are typically easy to find by doing an Internet search. For example, use terms like “gmail smtp server name” or “yahoo smtp server name" to search.

5.Review the information and verify all the settings are correct. If there is an error, click the Back button to correct the error. When finished, click the Save and Test button to test the configuration and finish the setup.

NOTE: Create additional outgoing email profiles to scan from more than one email account.

Set up the Scan to Email feature via the HP Embedded Web Server (Windows)

1.Open the HP Embedded Web Server (EWS):

50 Chapter 6 Scan

ENWW

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Contents LaserJet Pro MFP M225, M226 Page HP LaserJet Pro MFP M225, M226 Copyright and License Trademark CreditsTable of contents Select the paper type Windows Additional print tasks Open HP Utility HP Utility features 100 131 Viii Product introduction Product comparison Supported print Scan driversFor Windows CF484A C6N22A CF486A CF485A C6N23A ConnectivityMemory Control-panelScan FaxEnvironment Recommended Allowed Product views Product front viewProduct back view Control-panel views M225dn, M225rdn, and M226dn control panelEnww M225dw and M226dw control panel Scan to USB Drive Product hardware setup and software installation Paper trays Supported paper sizes and types Supported paper sizesSupported paper sizes and types Supported paper types TypePaper type Duplex mode How to load paper Load the priority input tray TrayFace-up Load the main input tray Tray Enww 2Tray 2 paper orientation Paper trays Parts, supplies, and accessories Order parts, accessories, and supplies Supplies and accessoriesOrdering Description Part numberReplace the toner cartridge Enww Enww Parts, supplies, and accessories Print How to print Windows Print tasks WindowsPrint tasks Windows Automatically print on both sides Windows Manually print on both sides Windows Print multiple pages per sheet Windows Select the paper type Windows Additional print tasksHow to print OS Print tasks Mac OSAutomatically print on both sides OS Manually print on both sides OSPrint multiple pages per sheet OS Select the paper type OSSet up HP Wireless Direct Printing Wireless Menu Wireless Direct On/OffMobile printing HP ePrint via emailHP ePrint software AirPrintUse walk-up USB printing dw models only Print Documents View and Print Photos Scan to USB DrivePrint Copy Make a copy Copy on both sides duplex Copy on both sides automaticallyCopy on both sides manually Copy Scan Scan by using the HP Scan software Windows Scan by using the HP Scan software Mac Set up Scan to E-mail touchscreen models only IntroductionUse the Scan to E-Mail Wizard Windows Set up Scan to E-mail touchscreen models only Click Begin Scan to E-mail Setup. The EWS opens Enww Set up Scan to Network Folder touchscreen models only Use the Scan to Network Folder Setup Wizard WindowsUse a Web browser to open the HP Embedded Web Server EWS Click the New button under Network Folder Configuration Scan to a USB flash drive touchscreen models only Scan to email touchscreen models only Scan to a network folder touchscreen models only Touch the Scan to Network Folder itemScan Fax Set up to send and receive faxes Before startingIdentify the phone connection type Set up the fax Dedicated phone lineShared voice/fax line Shared voice/fax line with an answering machine Enww Configure the fax time, date, and header Product control panel onRun a fax test HP Device ToolboxEnww Send a fax Fax from the flatbed scannerFax from the document feeder Send a fax Send a fax using the HP software Windows Manage the product Use HP Web Services applications touchscreen models only Touch the Enable Web Services buttonChange the product connection type Windows Open the HP Embedded Web Server EWS from the Start menu Tab or section Description Home tab System tabPrint tab Fax tabHP Web Services tab Tab or section Description Scan tabNetworking tab Advanced configuration with HP Utility for Mac OS HP Utility featuresOpen HP Utility Menu Description Information And SupportPrinter Settings Fax SettingsScan Settings Menu DescriptionConfigure IP network settings Printer sharing disclaimer View or change network settingsRename the product on a network Enww HP Web Jetadmin Product security features Economy settings Configure the Sleep/Auto Off After settingPrint with EconoMode System Setup Energy Settings Sleep/Auto Off Wake Events Update the firmware Method one Update the firmware using the control panelEnww Solve problems Customer support Control panel help system touchscreen models only Restore the factory-set defaults Enable or disable the Very Low settings Black Cartridge Very Low Setting Product does not pick up paper or misfeeds Product does not pick up paperProduct picks up multiple sheets of paper Enww Close the document-feeder input tray Clear jams Jam locationsExperiencing frequent or recurring paper jams? Select Cleaning Clear jams in the document feeder Enww Clear jams in the toner-cartridge area Reinsert the toner cartridge Close the top cover Enww Clear jams in the output bin Enww Enww Clear jams in the duplexer Enww Set the paper-type setting for the print job Improve print qualityPrint from a different software program Clean the product Check the toner-cartridge statusInspect the toner cartridge for damage Check the scanner glass for dirt and smudgesCheck other print job settings Check the paper and printing environmentSelect the 600 dpi option Try a different print driver HP PCL 6 driverHP UPD PS driver Check the paper settings Improve copy and scan qualityCheck the scanner glass for dirt and smudges Optimize for text or picturesEdge-to-edge copying Close the document-feeder input tray Solve problems Check the send-fax resolution setting Check the lightness/darkness settingImprove fax image quality Check the scanner glass for dirt or smudgesCheck the Error Correction setting Check the Fit-to-Page setting Send to a different fax machine Check the senders fax machineSolve wired network problems Computer is using the incorrect IP address for the productPoor physical connection Computer is unable to communicate with the productComputer or workstation might be set up incorrectly Product is disabled, or other network settings are incorrectSolve wireless network problems Wireless connectivity checklistCannot connect more computers to the wireless product Network does not appear in the wireless networks listWireless network is not functioning Perform a wireless network diagnostic testReduce interference on a wireless network Solve fax problems Check the hardware setupFaxes are sending slowly Fax quality is poor Fax cuts off or prints on two pagesIndex Jams Locating Transparencies Index Page CF484-90901* *CF484-90901
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MFP M225dn, MFP M225dw specifications

The HP MFP M225dn and MFP M225dw are compact multifunction printers designed for small to medium-sized businesses looking for efficient printing, copying, and scanning solutions. These models stand out for their robust features and reliable performance, making them ideal for enhancing productivity in any office environment.

A notable feature of the MFP M225dn and MFP M225dw is their print speed, capable of delivering up to 26 pages per minute. This swift performance saves valuable time, especially in busy office settings. Both models come with automatic duplex printing, enabling users to print on both sides of the paper without the need to manually flip the page. This not only reduces paper usage but also contributes to sustainable printing practices.

The MFP M225dn is equipped with a built-in network port, allowing users to connect the printer directly to a wired network. In contrast, the MFP M225dw offers additional flexibility with built-in wireless capabilities, making it easy to print from various devices, including smartphones and tablets. This wireless technology is complemented by features such as Wi-Fi Direct, which allows for seamless printing without the need for a network.

Both models incorporate HP's JetIntelligence technology, which ensures that they produce high-quality prints with sharp text and vivid graphics. This technology also enhances efficiency, allowing these printers to handle higher volumes while using less energy. The HP MFP M225dn and MFP M225dw utilize high-capacity toner cartridges, leading to a lower cost per page, making these printers an economical choice for businesses.

The user-friendly control panel on both printers features a color LCD display, streamlining navigation through various functions such as copying and scanning. With a flatbed scanner and an automatic document feeder, users can easily digitize documents quickly, enhancing workflows and organization.

In summary, the HP MFP M225dn and MFP M225dw are designed to meet the demands of busy work environments. Their combination of speed, reliability, and versatile connectivity options, alongside advanced printing technologies, makes them valuable assets for any office aiming to improve its productivity.
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