Mitel 5540 manual To use Phonebook to look up an extension user, Press Lookup

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Phonebook

Phonebook is an optional feature that allows you to find and call an extension user by typing the person’s name and extension number, department, or location.

To use Phonebook to look up an extension user

1.Press the Phone Book firmkey.

2.Do one of the following:

•To search by name, enter the name using the dialpad.

•To search by department name, location, or extension, press [Options] and then enter the necessary information.

•Press [Next Field] to move the cursor to another field, [Clear Field] to erase informa- tion you have entered, and [Backup] to return to the previous display.

3.Press [Lookup].

The display show, for example:

4.If no match exists, edit the original entry.

5.If the name is not unique, press ∧ or ∨ (if required).

6.To call the selected extension user, press [Call].

7.If a unique match is found, the console transfers the call to the desired user.

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Contents IP Console Page Iii Table of ContentsPlacing Calls Using System Functions Mitel 5540 IP Console User Guide ReferenceGetting Started Mitel 5540 IP Console User Guide Introduction Using this GuideIntroduction ConventionsConsole Components About the ConsoleBefore you begin About the Console Corded Handset and Headset PortsFixed Keys Dialpad keysConsole Display SoftkeysAdjusting the Contrast Control Adjusting the ConsoleAdjusting the Ringer Volume Adjusting the Handset and Headset Receiver VolumeTurning the Console Bell Ringer Off/On Adjusting the Display BrightnessSwitching to Night/Day Service Press Function Press Att Function Press Language Setting the Console LanguageChanging the Attendant Present/Absent Status Programming FirmkeysPress Save To program FirmkeysPress Function Press Att Function Press Firmkeys Connecting the Cordless Headset Using a Cordless Headset with the ConsoleUsing a Cordless Headset with the Console Using the Cordless Headset for Operational ModeUsing the Cordless Headset for Training Mode Guidelines for Cordless Headset Operation Answering Calls Using a Cordless HeadsetMaking Calls Using a Cordless Headset Powering the ConsoleMitel 5540 IP Console User Guide Call Handling Mitel 5540 IP Console User Guide Recall Redial Ldn 1, Ldn 2, ... Ldn 6 in positions F2-F7 Answering CallsNew Call Indication Answering CallsTo transfer a call When Multiple Calls are WaitingTransferring Calls Misdialed NumbersPlacing Calls Placing CallsPlacing a Call on Hold Reaching an Extension with an Advisory MessageTo retrieve a call at a softkey Hold slot To access the five Hold slots available on the softkeysHold Recall To retrieve a call on holdStacked Hold Setting up Conferences and Call SplittingSetting up Conferences and Call Splitting Press Answer or Recall Answering RecallsAnswering Intercepts to the Console To answer a No Answer recallTo page someone to pick up a call on hold at the console Paging from the ConsolePA Paging Paging from the ConsolePress Set Extension PagingCall Park Press Release Setting and Canceling Do Not Disturb on an ExtensionPlacing Ringing or Paging Intercom Calls Placing Ringing or Paging Intercom CallsPress Redial Setting and Canceling Message Waiting on an ExtensionOverriding Busy or Do Not Disturb Redialing the Last NumberPress Lookup PhonebookPhonebook To use Phonebook to look up an extension userPress Serial Call Setting up a Serial CallTo set up a serial call while connected to an outside call Flashing on Trunks Using Tone SignalingAnswering a Call with Night Service Enabled Inter-Console Calls and Transfers Using Directed Call PickupMultiple Console Operation Last Call RetrieveVoice mail Centralized Attendant Service CASCentralized Attendant Service CAS Mitel 5540 IP Console User Guide Using System Functions Mitel 5540 IP Console User Guide Press Function Viewing System Alarm InformationViewing System Alarm Information To read an alarm messageTo read a 911 Emergency Call alarm message Viewing 911 Call AlarmsEmergency Call Notification and Cordless Headsets Press Set Time Setting System Date and TimeSetting System Date and Time Press Function Press Att Function Press Date/TimeTo set or cancel Call Forwarding on an extension Canceling Call ForwardingCanceling Do Not Disturb Press Function Press Identity Displaying the Console IdentityDisplaying the Console Identity Mitel 5540 IP Console User Guide Using Extension Functions Mitel 5540 IP Console User Guide Viewing Extension Status Setting/Canceling Call ForwardingTo set or clear Message Waiting on an extension Setting/Canceling Do Not DisturbSetting/Clearing Message Waiting PressEnter Press No DisturbPress Set Up Msg Setting/Clearing Advisory MessagesClearing All Features Setting/Clearing Advisory MessagesPress Enter Press Busy Rts Taking an Extension Out of ServicePress Enter Press Clear Feat Press Exit To busy out an extensionUsing Trunk Functions Mitel 5540 IP Console User Guide Viewing Trunk Group Busy Status Viewing Trunk StatusTo view the status information of a specific trunk group To view a trunk group by specifying the trunk access codeTo check the status of trunk groups Press Trunk GroupsPress Att Access Accessing Specific TrunksTaking a Trunk Out of Service Accessing Specific TrunksMitel 5540 IP Console User Guide Hotel/Motel Features Mitel 5540 IP Console User Guide To display or change data for a room Displaying and Changing Room DataDisplaying and Changing Room Data To list all rooms by occupancy and condition status Listing/Counting Rooms by Occupancy and Condition StatusPress Status Changing Room Occupancy and Condition StatusChanging Room Occupancy and Condition Status To change a room’s occupancy and condition statusPress Check-in or Check-out Press Enter Press Exit Setting/Canceling Wake-up CallsChecking-In/Checking-Out To check in or check out a guestPress Enter Press Wake-Up Setting Room Call RestrictionsSetting Room Call Restrictions Blocking Room-to-Room CallsDisplaying/Clearing a Message Register Monitoring Guest RoomsTo print a report Printing ReportsPrinting Reports Mitel 5540 IP Console User Guide Reference Mitel 5540 IP Console User Guide Telephone Directory Telephone DirectoryClass of Service/Restriction Console Display Abbreviations Console Display AbbreviationsAdvisory Messages for Display Telephones Glossary GlossaryPabx Private Automatic Branch Exchange Trunk Identification Trunk IdentificationMitel 5540 IP Console User Guide Index IndexIndex Index

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5540 specifications

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