Brother MFC-685CW manuals

218 pages7.21 Mb

2If you need to call Customer Service
- http://www.brother.com/registration/
3Brother numbers
- Register your product
  - http://www.brother.com/registration/
- FAQs (frequently asked questions)
  - http://solutions.brother.com
- For Customer Service
5Ordering accessories and supplies
- http://www.brothermall.com
  - In Canada: 1-877-BROTHER
- http://www.brother.ca
6Notice - Disclaimer of Warranties (USA and Canada)
Compilation and Publication Notice
10Table of Contents
- Section I General
  - 1 General Information 2
  - 2 Loading documents and paper 10
  - 3 General setup 21
  - 4 Security features 30
- 11Section II Fax
  - 5 Sending a fax 34
  - 6 Receiving a Fax 42
  - 127 Telephone Services and External devices 47
  - 8 Dialing and storing numbers 60
  - 139 Message Center 68
  - 10 Advanced fax operations (Black & White only) 73
  - 11 Printing Reports 83
  - 12 Polling 85
- 14Section III Copy
  - 13 Making copies 88
- Section IV Walk-up Photo Printing
  - 14 PhotoCapture Center: Printing photos from a memory card or USB Flash memory drive 96
  - 15 Printing photos from a camera 112
- 15Section V Software
  - 16 Software and Network features 118
- Section VI Appendixes
  - A Safety and Legal 120
  - B Troubleshooting and Routine Maintenance 132
  - 16C Menu and Features 158
  - D Specifications 175
  - E Glossary 192 FIndex 196
- Section I
17Genera l
- Using the documen tation
  - Symbols and conventions used in the do cu menta tio n
- Accessing the Software Users Guide and Network Users Guide
  - Vie w ing D oc ume nt ati on
    - Viewing Documentation (For Windows)1
  - a
  - b
- 18Genera l I nform ation
  - 19c
  - d e
    - How to find Scanning ins tructions
    - How to find Network setup instr uctions
    - Viewing Documentation (For Macintosh)1
  - 20a
  - b c d
  - e
    - How to f i nd S ca nning instructi ons
    - How to find Network setup instruct ions
  - 21Accessing Brother Support (For Windows)1
  - 22Control panel over view
    - General Information
    - 9
    - LC D d is play scr ee n
      - 0Max
      - The LCD shows the current machine status when the machine is idle.
      - 5 6
        FaxFax
    - Ba sic Oper a tions
    - b
      - General Setup.
    - c d
    - e
    - f
      - You can see the current setting on the LCD:
      - 1234
        Mem.Mem.
    - 2512:4512:45
  - Loading docum ents
    - Using ADF
      - Document Size s Supported
      - Recommended envir onment
      - How to load documents
    - a
    - b
    - c
- 26Loadin g do cumen ts and pap er
  - Us ing th e scan n er g lass
    - Document Size s Supported
    - How t o l o ad d ocu ment s
  - 27a b
  - c
    - Sca nn abl e ar ea
  - 28Acceptable paper and other med ia
    - Rec omm ende d me dia
    - Ha nd lin g and us i ng med ia
      - Paper capacity of the output paper tra y
      - Brother paper
    - 29Choo sing th e righ t me dia
      - Paper type a nd size for each ope rat ion
      - 30Paper weight, thickness and capacity
  - 31Loading paper and other media
    - a
    - b
    - c
    - d
    - 32e
    - f
    - g
    - h
      - Loading envelopes and post car ds
        About envelopes
        How to load envelopes a nd post cards
    - 33a
    - b
    - 34a b
    - c
      - Lo adin g ph oto pa pe r
    - a
    - b
    - 35c
    - d
      - Removing small printouts fro m th e mach in e
      - 36Pr intab le ar ea
- 37Ge neral s etup
  - 3
  - On/Off key
    - Tu rnin g the m ac hine o ff
    - a
      - Tu rnin g the m ac hine o n
  - On/Off setting
    - b
    - c
    - d
      - 38MFC-685CW
      - MFC-885CW
      - 3
  - 39Mod e Timer
    - b
    - c d
  - Paper settin gs
    - Pa pe r Ty pe
    - b
    - c d
      - Pape r Size
    - b
    - c d
  - 40Volume Se ttings
    - Ring Vol ume
      - Setting the Ring Volume from the men u
    - b
    - c
    - d e
      - Handset Volume (MF C-6 85C W on ly )
    - 42b
    - c
    - d e
      - Choosing the Handset Volume (For Volume Amplify) (MF C-6 85C W on ly )
  - 43Automatic Daylight Savi ngs Time
  - 44LCD display
- 46Secu rity fea ture s
  - Memory Secu rity
    - Setting and changing the memor y securit y pas swor d
      - Sett ing a pa ssw o rd for the firs t tim e
    - c
    - d
    - e
    - f
  - Section II
49Fax
- Entering Fa x mode
  - Faxi ng f rom the AD F
  - b
  - c
- 50S endi ng a fa x
  - Faxi ng fro m th e s cann er gl ass
  - 51b
  - c
  - f
    - Faxing A4 size documents fro m the sc an ne r glass
  - b
  - c
    - Col or f ax tr an smi ssi on
    - Ca nc eli ng a fa x in pr og re ss
  - 52Broadcasting ( Black & Wh ite on ly)
    - c
    - e
    - f
      - Canceling a Broadcast in pr ogres s
    - c
    - d
    - e
    - f
    - g
  - 53Additional sending operations
    - Sending faxes using multiple sett i ng s
    - b
    - c d
      - Cont rast
    - b c
      - Ch angi ng f ax reso lutio n
    - 54b
    - c
      - Dual access (B lac k & Whit e on ly)
      - Re al tim e t ran smiss io n
    - b c
      - 57Ou t of Me mor y mess a ge
  - Rece ive mode s
    - Ch oosi ng t he R ec eiv e Mo de
    - b
    - c d
- 58Receivin g a Fax
  - 6
  - 59Using recei ve modes
    - Fax on ly
    - Fax/ Tel
    - Manua l
    - Message Center (MC)6
  - 60Receive mode settings
    - Ring Delay
    - c
    - d
    - e
    - f
      - F/T Ring Time (Fax /T el mod e only)
    - c
    - d
    - e
      - 6
      - Ea sy Rec eiv e
        If Easy Receive is On:6
        If Easy Receive is Semi:6
        If Easy Receive is Off:6
    - 61c
    - d e
  - 62Additional receiving opera tions
  - Voice ope rations
    - Mak in g a te le phon e cal l
    - a
    - b
    - c
    - d
      - Answering calls with the Sp ea ker P hon e
- 63Telephone Services and External devices
  - Hold
  - 64a
  - b
  - a
  - b
    - To ne or Pul se ( Can ad a on l y)
  - a
  - b
    - Fax/Tel mode when the power key i s o n
    - Fax/Tel mode when the power ke y is o ff
  - 65Telephon e service s
    - Vo ice M ail
    - 66Distin ctive Ring
      - What does your telephone company's Distinc t i ve Ring do?
      - What does Brother's Distinctive Ring do?
      - 67Do yo u ha ve Voi ce Ma il?
      - Before you choose the ring pattern to registe r
    - Calle r ID
      - Setti ng up your are a code (USA onl y)
    - 69c
    - d
    - e f
  - 71Connecting an external TAD (telephone answer ing de vice)
    - Co nnec ti on s
    - 72a
    - b
    - c
    - d
    - e f
      - Recording outgoing message (O GM) o n an ex te rnal TA D
    - a
    - b c
      - Spe cia l li ne cons id er ati ons
        Roll ove r telephone li nes
        Two-line te lephone syst em
        Converting t elephone wal l outlet s
        Installing machine, external two-line TAD and two-line telephone
    - 73a
    - b
    - c
    - d
      - Mul ti-lin e conn ectio ns (PBX)
  - 74External and extension telephon es
    - Connecting an external or ex tens ion t ele pho ne
    - Using external and extension te leph ones
      - If you answer a call and no one is on the l ine:
    - Using a non-Brother cordless external telephone (MFC -68 5CW only )
    - Us in g re mo t e cod es
      - Fax Receive code
      - Telephone Ans wer code
      - Changing t he remote codes
    - 75c
    - d e
    - f
    - g
- 76Di alin g an d s to ri ng nu mbe rs
  - How to Dial
    - Man ual d ial ing
    - Sp eed Di aling
    - c
    - d
      - Se ar ch
    - c
    - d
      - Fax R ed ial
    - 77b
    - c
      - Ou tg oi ng Ca ll
    - b
      - Calle r ID history
    - c
  - 78Storing num bers
    - Stori n g a paus e
    - Stori n g Speed Dial number s
    - b
    - c
    - 79e
    - g
      - Storing Speed Dial numbers from Outgoing Call s
    - b
    - c
    - d
    - f
    - h
      - Storing Speed Dial numbers from the Caller ID history
    - b
    - c
    - 80d
    - e
    - g
    - h
    - i
    - j
      - Changing Speed Dial names or numb er s
    - b
    - c
    - e
      - Setting up groups for br oa dcas ting
    - 81b
    - c
    - d
    - e
    - f
    - g
    - h
      - Dialing Access codes and cr ed it car d numb er s
    - 83c
    - d
    - g
    - e
    - f
    - h
- 84Me ssage Cen ter
  - Messa ge Center m ode
    - Setting up the Message Center
    - a
    - b
      - Outg oin g me ssa ge ( OGM)
        Recordi ng y our OGM
    - c
    - d
    - e
  - 86Managing your messa ges
    - Mes sage ind icat or
    - b
      - Pl ayi ng v oi ce me ss a ges
    - a
      - Er asing incom ing m ess ages
        To erase vo ice m essag es i ndivi d ua lly
    - b
      - To erase al l of you r me ssages
    - a
    - b
  - 87Additional Message Center o peratio ns
    - ICM Re cordin g Mo nito r
    - 88c
    - d
    - e
      - Recording a conversation (MFC -685C W on ly )
  - Fax Forwarding
    - c
    - d
    - e
    - f
    - g
- 89Advanced fax operations (Black & White only)
  - 90Pagi ng
    - c
    - d
    - e
    - f
  - 91Fax Storage
    - c
    - d
    - e
  - Fa x P re v iew
    - How t o pre view a r eceiv ed fax
      - Setti ng Fax Previe w
    - c
    - d
    - e
      - Usin g a fax p re view
    - 92b
      - Ho w to de le te a ll f a xe s in th e lis t
    - b
      - How to print all faxes in the li st
    - b
      - How to preview an outgoing fax
    - b c
    - d
    - e
  - 93PC Fax Rece ive
    - c
    - d
    - e
    - f
    - g
      - Ch an gi ng th e de st ina tio n P C
    - 94c
    - d
    - e
    - f
    - g
    - h
  - 95Turning off Advanced Fax Op eration s
    - c
    - d
    - e
  - Changing Advanced Fax Op eration s
  - 96Remote Retrieval
    - Setting a Remote Access Code
    - c
    - d
    - e
      - Using your Remote Access Code
    - a
    - b
    - c
    - d
    - e
    - f
      - 97Remo te Fa x c ommand s
      - Ret ri evi ng fa x me ssa ge s
    - 98a b
    - c
    - d
    - e
      - Changing your Fax Forw ar ding n umb er
    - a b
    - c
    - d
    - e
    - f
- 99Pri nting R epo rts
  - 11
  - Fax reports
    - Transmission Verification Report
    - d
    - c
    - d e
      - Fax J our na l (act iv ity repor t)
    - e
    - f
  - 100Reports
    - How t o pr int a r eport
    - b
    - c
    - d
- 101Polli ng
  - 12
  - Polling ove rview
  - Polling rece ive
    - Se tu p to rece ive p oll ing
    - b c
    - d e
      - Sequential polling (Blac k & Whi te on ly )
    - b c
    - d
    - f
    - g
  - 102Polled transmit ( Blac k & Wh ite only)
  - How to c opy
    - Ente ring C opy mo de
    - Maki ng a sin gle c op y
    - c
      - Maki ng mu ltip le co p ies
      - Sto p co pyin g
- 104M aki n g co pi es
  - 105Copy setting s
    - Ch ang ing c opy quali ty
    - d e
    - f
      - Enlarging or reducing the im age co pied
    - 106d
    - f
      - Making N in 1 copies or a po ster (p ag e l ay ou t)
    - d e
    - f
    - 107g
    - h
    - i
      - So rting copie s us ing t he ADF
    - d
    - e
    - f
      - Adjusting Brightness, Cont rast and Color
        Brightness
    - d e
    - f
      - Setting your changes as the new de fault
    - b
    - c
    - d
      - Restoring all settings to the fact or y setti ngs
    - b
    - c
  - 109Out of Memory messag e
  - PhotoCapture Ce nter Operatio ns
    - Printing from a memory card or USB Flash memory drive wi thou t a PC
    - Scanning to a memory cards or USB Flash memory drive wi thou t a PC
    - Using PhotoCapture Center fr om your comput er
    - Using a memory card or USB Fla sh m emory d riv e
- 112PhotoCapture Center: Printing photos from a memory card or USB Flash m emory drive
  - 113Memory cards or a USB Flash memory driv e folde r struct ure
  - 114Getting starte d
    - 12 3 45
      - En te ri ng P h ot oCa pt ur e m ode
  - 115Print Images
    - View Pho to(s )
    - a
    - b
    - d
    - e
    - f
      - Pr int In d ex (T hu mbn ai ls)
    - 116a
    - b
    - c
    - d
      - Prin t Photo s
    - a
    - b
    - c
    - d
    - e
    - f
    - 117g
    - h
      - Photo Ef fec ts
        Auto Correct
    - a
    - b
    - d
    - e
      - Enhance Skin -Tone
    - a
    - b
    - d
    - e
      - Enhance Scener y
    - 118a
    - b
    - d
    - e
      - Remove Red-Eye
    - a
    - b
    - d
    - e
      - Monochrome
    - a
      - Trimmi ng
    - 121b
    - d
    - e
    - f
      - DPOF print ing
    - a
    - b
  - 122PhotoCapture Ce nter
    - Pr int Q ua lity
    - 123a
    - b
    - c
      - Pa pe r op tio n s
        Paper Type
    - a b
    - c
      - Paper and print size
    - a b
    - c
    - d
      - Adjusting Brightness, Co ntr ast and Color
        Brightness
    - 124a b
    - c
      - Contrast
    - a b
    - c
      - Color Enhancement (True2Life)14
    - a
    - b
    - c
    - d
    - f
      - Crop ping
    - 125a b
    - c
      - Bor der le ss pr in ting
    - a b
    - c
      - Setting your changes as the new de fau lt
    - a
    - b
    - c
      - Restoring all settings to the fact or y set tin gs
    - a
    - b
  - 126Scan to a memory card or USB Flash memory drive
    - Ente ring Sc an mod e
    - How to scan to a memory card or USB Fla sh mem ory driv e
    - a
    - c d
    - e
    - f
    - g
    - h
    - i
    - k
    - j
  - 127Understanding the Error Mes sages
  - Printing photos directly from a PictBridg e camer a
    - Pi ctBr idg e requ ir emen ts
    - Sett ing y our di gita l came ra
- 128P rint ing ph oto s fr om a cam era
  - 15
  - Pr intin g Imag es
  - 129a
  - b
  - c
    - DPOF print ing
  - 130Printing photos directly from a digital camera (without PictBridge)
    - Pr intin g Imag es
    - a
    - b
    - c
  - 131Understanding the Error Mes sages
- 134Softwa re and Netw or k fe atures
  - a
  - b
  - c
  - a
  - b c
  - d
  - Section VI
135Appendix es
136A
- Choosing a location
- Sa fety and Le gal
148B
- Troublesh ooting
  - If yo u are ha ving dif fi culty wit h your m achi ne
- Troubleshooting and Routine Ma in ten a nc e
  - Printing
  - 149Printing (continued)
  - 150Printing Received Faxes
  - Telephone Line or Connections
  - Receiving Faxes
  - Printing (continued)
  - 151Sending Faxes
  - Handling Incoming Calls
  - 152Copying Difficulties
  - Scanning Difficulties
  - Software Difficulties
  - 153PhotoCapture Center Difficulties
  - Network Difficulties
  - 154Error messages
    - 157Error an imati on
    - Transferring your faxes or Fax Journ al re port
    - 160b
    - c
    - d
    - e
    - 161f
    - g
    - h
      - Dia l Ton e
    - b
    - c d
      - Tel ep hone l ine in te rfer en ce
    - c
    - d
    - e
  - 162Routine ma intenanc e
    - Re pla cing th e ink ca rtr idg es
    - a
    - 163b
    - c
    - d
    - e
      - M
    - f
    - 164g
      - Cleaning the outside of the mach ine
    - 165a
    - b
    - c
    - d
    - e
      - Cl ean ing th e sca nner
    - a
    - b
      - Cleaning the machine printer plat en
    - 166a
    - b
      - Cleaning the paper pick-up rolle r
    - a
    - b
    - 167c
    - d
    - e
    - f
      - Cl eanin g the p r int h ea d
    - b
    - c
      - Ch eckin g the pr int q u ality
    - b
    - c
    - d
    - e
    - 168f
    - g
    - h
    - i
    - j
      - Ch eckin g the p rint alig nment
    - b
    - c
    - e
    - 169g
    - h
      - Ch ecki ng th e ink v olum e
    - b
      - Uninstalling and installing the handset and handset cradle (M FC- 68 5CW on ly)
        Uninstalling the handset and handset cra dle
    - a
    - b
  - 171Machine Information
    - Ch ecki ng th e ser ia l num ber
    - b
    - c
  - Packing and shipping the mach ine
    - a b
    - c
    - 172d
    - e
    - f
    - g
    - h
    - i
    - j
    - 173k
    - l
174C
- Mode a nd menu keys
- On-screen programmin g
  - Menu t able
  - Mem o ry st orag e
- M enu an d Fea tur es
  - 175Menu t ab le
    - 179LAN menu
  - 190Ente ring T ext
    - Pu ttin g s p aces
    - Making corre ctions
    - Re peat ing let ter s
    - Spe ci al ch ara cte rs an d symb ols
191D
- Ge ner al
- Sp ec i f ic at i on s
  - 193Print me dia
  - 194Fax
    - Specifications
    - 179
    - 195Memory Transmission Up to 480 1/400 2 pages Out of Paper Reception Up to 480 1/400 2 pages
  - 196Messa ge Ce nter
  - 197Digital Cordles s Han dset (MFC-8 85CW only)
    - Co rdl ess h ands et (BCL -D 10)
    - 198Ba tte ry
      - Y
        .
        C
        E
        R
        C
        L
        E
        .
  - 199Copy
  - 200PhotoCapture Ce nter
  - 202Scanner
  - 203Printer
  - 204Interfa ces
  - 205Comput er requiremen ts
  - 206Consumab le items
  - 207Network (LAN)
208E
- Glos sary
- Index
212F
- 214G
- H
- I
- J
- L
- M
- N
- O
- P
- 215Q
- R
- 216S
- T
- V
- W
  - 218Visit us on the World Wide Web http://www.brother.com

58 pages5.51 Mb

Quick Setup Guide
- MFC-685CW
  - 2Symbols used in this guide
  - 3Table of Contents
    - Getting Started
    - STEP 2
    - STEP 1
      - Setting Up the Machine
      - Installing the Driver & Software
        Windows
        Macintosh
  - 5Getting Started
    - Carton components
  - 6Getting Started
    - Control panel
      - For the details of the control panel, see Control panel overview in Chapter 1 of the Users Guide.
    - 1 Removing the protective parts
    - 71
    - 2
      - 2 Connecting the handset
    - 1
      - 3 Loading paper
    - 2
    - 83
    - 4
    - 5
    - 6
    - 7
    - 98
      - 4 Connecting the power cord and telephone line
    - 1
    - 2
      - 5 Installing the ink cartridges
        Warning
    - 101
    - 2
    - 3
      - No Cartridge Black Yellow Cyan Magenta
    - 114
    - 5
      - M
    - 6
    - 7
      - Cleaning Preparing System Approx 4 Minutes
      - Caution
      - 6 Print quality check
        No
    - 121
    - 2
    - 3
      - Is Quality OK? Yes Press Press
    - 134
    - 5
    - 6
      - 7 Choosing your language (Canada only)
    - 3
    - 4
      - 8 Setting the LCD Contrast
    - 142
    - 3
    - 4 5
    - 6
      - 9 Setting the date and time
    - 2
    - 3
    - 4
    - 5
    - 6
    - 7
    - 8
      - 10 Setting your station ID
    - 153
    - 4
    - 5
    - 6
      - 11 Setting tone or pulse dialing mode
    - 3 4
      - Station ID Fax: MENU Input & Press OK Station ID Name: MENU Input & Press OK
      - 12 Choosing a Receive Mode
    - 163 4
      - 13 Setting up the Message Center
    - 1
    - 2
      - 14 Sending in the Product Registration and Test Sheet (USA only)
    - 171
    - 2
    - 3 4 5
      - Now go to
  - 18Supplied CD-ROM MFL-Pro Suite
    - Supplied CD-ROM MFL-Pro Suite
      - Windows
      - Macintosh
        Windows
        Macintosh
  - 19Installing the Driver & Software
    - For USB Interface Users
    - 2000 Professional/XP/ XP Professional x64 Edition/Windows Vista)
    - 201
    - 2
    - 3
    - 4
    - 5
    - 216
    - 7
    - 8
    - 9
    - 10
    - 11
    - 12
    - 2213
    - 14
    - 15
    - 16
    - 2317
    - 18
    - 19
    - 20
      - For Wired Network Interface Users
      - 2000 Professional/XP/ XP Professional x64 Edition/Windows Vista)
    - 241 2
    - 3
    - 4
    - 5
    - 6
    - 257
    - 8
    - 9
    - 10
    - 11
    - 12
    - 2613
    - 14
    - 15
    - 16
    - 2717
    - 18
    - 19
    - 20
    - 21
      - 28For Wireless Network Interface Users (For Windows
      - 2000 Professional/XP/XP Professional x64 Edition/Windows Vista) in infrastructure mode
        Using the SecureEasySetup or AOSS software to configure your machine for a wireless networ k
    - 301
    - 2
    - 3
    - 4
    - 315
      - Using the Setup Wizard from th e control panel LAN menu for wireless network configuration
    - 321
    - 2
    - 3
    - 4
    - 5
    - 336
    - 7
    - 8
    - 9
    - 10
    - 11
    - 3412
    - 13
    - 14
    - 15
    - 16
    - 3517
    - 18
    - 19
    - 20
    - 21
    - 3622
    - 23
    - 24
    - 25
    - 26
    - 27
      - For USB Interface Users (For Mac OS
      - X 10.2.4 or greater)
    - 371
    - 2
    - 3
    - 4
    - 385
    - 6 7
    - 8
    - 9
    - 10
    - 11
    - 12
    - 13
    - 14
    - 3915
    - 16
      - For Wired Network Interface Users (For Mac OS
      - X 10.2.4 or greater)
    - 401
    - 2
    - 3
    - 4
    - 5
    - 416 7
    - 8
    - 9
    - 10
    - 11
    - 4212
    - 13
    - 14
    - 15
    - 16
      - 43For Wireless Network Interface Users (For Mac OS
      - X 10.2.4 or greater) in infrastructure mode
        Using the SecureEasySetup or AOSS software to configure your machine for a wireless network
    - 451
    - 2
    - 3
    - 4
    - 465
      - Using the Setup Wizard from th e control panel LAN menu for wireless network configuration
    - 471
    - 2
    - 3
    - 4
    - 5
    - 486
    - 7
    - 8
    - 9
    - 10
    - 11
    - 4912 13
    - 14
    - 15
    - 16
    - 17
    - 5018
    - 19
    - 20
    - 21
    - 22
    - 23
      - BRAdmin Light utility (For Windows
      - users)
        Installing the BRAdmin Light configuration utility
    - 511
    - 2
      - Setting your IP address, Sub net Mask and Gateway using BRAdmin Light
    - 1
    - 2
    - 3
    - 4
      - BRAdmin Light utility (For Mac OS
      - X users)
        Setting your IP address, Subnet Mask and Gateway using BRAdmin Light
    - 521
    - 2
    - 3
    - 4
    - 5
    - 6
      - 52
      - 54Entering Text
  - 55Installing FaceFilter Studio Help
    - Instructions on how to install FaceFilter Studio Help
    - users)
      - Installing FaceFilter Studio Help
    - 1
    - 2
    - 3
    - 4
    - 5
  - 56Consumables
    - Replacement consumables
      - Ink cartridge

Brother MFC-685CW manuals

Brother MFC-685CW Manual

Brother MFC-685CW Setup Guide