8 Advanced Receiving

Operation from an External or Extension Telephone

An external phone is a telephone that is plugged into the machine (either into the machine’s EXT socket or into the back of the connector that plugs into the telephone wall socket).

An extension phone is another phone on the same phone number as the machine, but plugged into a different telephone wall socket. For example, the machine may be connected to a phone line in your study, and you may have another phone on the same line (and same phone number) in your kitchen. This feature enables you to answer the phone in the kitchen if it rings while you are making a coffee, knowing that you can transfer the call to the machine if the incoming call is a fax.

If you answer a fax call on an external or extension phone, you can make your machine take over by using the Activation Code. When you press the Activation Code 5 1 ( 9 1 for New Zealand), the machine starts to receive a fax.

If the machine answers a voice call and F/T pseudo-rings for you to take over, use the Deactivation Code # 5 1 (# 9 1 for New Zealand) to take the call at an extension phone. The Deactivation Code is used only in F/T mode. (You have to set Remote Activation to ON in Menu/Set, 2, 4 to use 5 1 or # 5 1 ( 9 1 or # 9 1 for New Zealand).)

If you answer a call, and no one is on the line, assume you are receiving a fax.

•If you are using the machine phone, press Fax Start, then hang up.

•If you are using an extension phone, press 5 1 ( 9 1 for New Zealand), wait for fax receiving tones (chirps), then hang up.

•If you are using an external phone, press 5 1 ( 9 1 for New Zealand) and wait for the phone to be disconnected (the screen displays RECEIVE) before you hang up. (Your caller will have to press Fax Start to send the fax.)

If you accidentally pick up an extension phone when a fax message is being received, you may disrupt the transmission or render some portions unreadable.

Extension telephones are not permitted in some countries, in such a case the deactivation code will not work.

The Remote Activation Code also can be used by your callers. When you are using an external TAD, your outgoing message (OGM) should end with the statement “to send a fax, press 5 1 ( 9 1 for New Zealand)”. (See Outgoing Message (OGM) of External TAD, page 6.)

For F/T (Fax/Tel) Mode Only

When the machine is in F/T mode, it will use the F/T Ring Time (F/T pseudo-ringing) to alert you to a voice call.

•If you are at the machine, you can lift the handset to answer.

•If you are at an extension phone, you will need to lift the handset during the F/T Ring Time and press # 5 1 (# 9 1 for New Zealand) between the F/T pseudo-rings.

•If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing 5 1 ( 9 1 for New Zealand).

USE ADVANCED

Advanced Receiving 42